Financial Accountant - Accounts Payable

Job Description

Job Description

I. BASIC FUNCTION: Reviews all expense reports for accuracy, proper receipts and appropriate approval signatures. Enforces corporate compliance policies and procedures before reimbursing employee related expenses. Contacts branches and employees to obtain information needed to complete expense reports for reimbursement. Resolves all payment-related issues with expense reports. All employees of FCHC must ensure service standards are delivered, including: FCHC Core • Demonstrates a commitment to FCHC mission and vision. • Demonstrates a positive attitude towards patients, employees, role, and the health center. • Demonstrates FCHC core values (accountability, courtesy, excellence, flexibility, integrity, respect). Customer Service and Professionalism • Smiles and makes appropriate contact, greets individuals upon entry into building and space. • Is customer service oriented to both internal (colleagues) and external (patients, clients, vendors, etc.) Customers. Treats patients, customers and colleagues with dignity and respect. • Provides timely response to requests, tasks, and inquiries. Demonstrates good service turnaround. • Demonstrates good communication skills and communicates in a tactful manner. • Exhibits conflict resolution skills in order to foster effective working relationships and embraces a team approach. • Adheres to FCHC’s dress code policies. Employee appearance and grooming appropriate. Show(s) • Consistently shows commitment to position and team performance (i.e., attendance and punctuality). • Consideration and acceptance of cultural differences of others; works well with individuals of diverse backgrounds, supporting a culture of justice, equity, diversity, and inclusion. • Participates in training and professional development and completes required trainings in a timely manner. Safety • Adheres to and promotes a culture of safety and cleanliness. • Adheres to

HIPPA/Confidentiality

standards. • Respectful of FCHC property, properly and safely uses Health Center Equipment. II. INTRADEPARTMENTAL RELATIONSHIPS: Department Officer: Chief Financial Officer Reports to: Chief Financial Officer and/or Senior Accountant Supervises: None Works Closely With: Chief Financial Officer, Senior Accountant and Financial Accountant-Payroll JOB DESCRIPTION DEPARTMENT: FINANCE JOB TITLE: FINANCIAL ACCOUNTANT- ACCOUNTS PAYABLE FINANCIAL ACCOUNTANT – ACCOUNTS PAYABLE Page 2. III. PRIMARY RESPONSIBILITIES: 1. FINANCIAL: • Pharmacy: Generate & Record QS1 daily report: Sales, COGS, Dues from Others; Record daily Pharmacy End of Day Cash Reconciliation; Generate QS1 Unclaimed month end report; Import & Balance CC Receipts into Sage300. • Assists with fiscal year-end tasks including activities related to external audits such as preparing schedules, providing documentation, and answering questions as needed. • Prepares Monthly Provider Productivity Report. • Assists with financial projections actual compared to budget, as needed. • Maintains fixed assets records, grant records, and monthly grant billings (Navigator, Women & Minority, and Title X). • Assists with end of month closings including the preparation of journal entries for depreciation expenses, prepaid schedules, as well as, importing journal entries into Sage 300 accounting system. 2. ACCOUNTS PAYABLE: Responsible for the completion of processing accounts payable on a bi-weekly basis and any related follow up, which include: Reviews and processes invoices, expense reports, petty cash reimbursements and check requests. Ensures appropriate forms are submitted and approval signatures are used on all invoices before processing. Assigns correct vendor numbers and appropriate general ledger codes to all invoices (Expense account, site, department and funding source). Checks past due balances and ensures non-duplication of payments. Ensures vendor information (Changes in address, etc.) is accurate and current in the Accounts Payable address book. Communicates with vendors, maintains relationships with vendors accounts receivable representatives and advises on priority of payments. Processes checks run and prepares mailings or initiates online and/or by phone payments. Prepares monthly vendor account reconciliations and analysis to ensure accuracy of vendor balances. Completes monthly reconciliation of accounts payable. Prepares annual 1099’s. Provides documentation and assists with the annual audit. Participates in special projects and performs other duties as assigned. 3. OTHER PROCEDURES: • Maintains on a monthly basis various procedure code comparison for accuracy and variances. • Assists with annual UDS preparation (Expense Computation) • Maintains accurate records of invoices and prepaids. • Stores prior year accounts payable files within filing cabinets on/off site. FINANCIAL ACCOUNTANT – ACCOUNTS PAYABLE Page 3. IV. PERIODIC DUTIES: 1. Participates in Health Center staff problem solving groups. 2. Attends and participates in department meetings, etc. as assigned. 3. Performs other duties as assigned including backup for Payroll. V. WORKING RELATIONSHIPS: Inside Health Center: All inclusive. Outside Health Center: Accountants at other community health centers, etc. VI. QUALIFICATIONS: 1. Bachelor’s degree in Accounting required, or 2. Five (5) years or more of accounting work experience related to financial statement and department financial statement preparation and financial analysis required. 3. Knowledge of Generally Accepted Accounting Principles (GAAP). 4. Experience with Sage 300 Accounting Software and other accounting systems. VII. CONFIDENTIALITY: Respect for and maintenance of client and staff confidentiality is required. The above

responsibilities/duties

describe the chief function (requirements) of the job (holder) and are not to be considered a detailed description of every

responsibility/duty

(requirement) of the job (holder).