University of Detroit Mercy
Director of Admissions and Recruitment
University of Detroit Mercy, Detroit, Michigan, United States, 48228
Job Type
Full-time
Job ID AF9411-0801-1870
Position Classification
FT Administrator Position Summary The Director of Admissions & Recruitment is responsible for all operations and management of admissions, recruitment, and pre-matriculation programming for the School of Optometry. The Director of Admissions & Recruitment completes all tasks related to optometry admissions, including the full range of highly selective recruitment and selection activities from application to matriculation. A typical annual admissions cycle attracts over 300 applicants, resulting in over 150 on-campus interviews, and over 100 offers of admission. The University of Detroit Mercy School of Optometry annually enrolls a class of 44 Optometry students in a most selective admissions environment (representing estimated $1.9mil tuition revenue). This administrative position is directly supervised by the Associate Dean, Student Services & Enrollment Management with additional supervision by the Executive Associate Dean & Dean, School of Optometry. In addition to annual management of the recruitment and admissions process for Optometry program admissions, this position also has responsibility for achieving School of Optometry goals for admission set forth by Faculty Assembly, the Office of the Dean, and University leadership. These responsibilities include the development of a long-range recruitment plan, short-term recruitment activities for attracting desirable candidates for admission, admissions advising, oversight of the operations of the Optometry Admissions Committee, and coordination with the Offices of Student Engagement & Belonging, Academic Administration and the Dean to meet admissions goals for the OD program. Reporting to the Office of Student Services & Enrollment Management, the Director of Admissions & Recruitment position requires a high degree of autonomy and responsibility, a strong work-ethic, and an ability to develop a rapport with individuals within and outside of the institution. There is significant travel involved for recruitment activities at various points of the admissions cycle. The Director of Admissions & Recruitment is responsible for building and maintaining relationships with pre-optometry organizations, undergraduate institutions, pre-professional education programs, pre-health and pre-optometry advisors, and others in an effort to manage enrollment each year. Essential Duties and Responsibilities 1. Analyze optometry applications, prioritize applicant review based upon annual goals, and assign status of applicants in order of their suitability for admission. Coordinate the review and processing of 300-400 OptomCAS applications annually. Responsible for guiding and directing all activities of the Optometry Admissions Committee (faculty and administrators) each admissions cycle.
2. Responsible for generating interest in the University of Detroit Mercy School of Optometry program and converting inquiries to applicants to enrolled students. Provide academic counseling for applicants on admissions policies and procedures; offer guidance through the admissions process, including academic counseling on prerequisite courses, course work selection, and application status. Generate new academic partnerships to increase applications and yield. Develop and implement a comprehensive K-16 recruitment strategy.
3. Recruit ideal candidates nationally for the Doctor of Optometry program in alignment with goals set by the Office of the Dean and Office of Student Services & Enrollment Management. Coordinate campus visits and build relationships with undergraduate pre-optometry clubs and academic advisors in the health sciences. Represent the School of Optometry at graduate school fairs, health profession fairs, and professional organization meetings; organize on- and off-campus information sessions. Targeted recruitment of students from HURE groups (Historically Underrepresented Race and Ethnicity). This includes campus visits to Historically Black Colleges and Universities (HBCUs), Hispanic Serving Institutions (HSIs) and Minority Serving Institutions (MSIs) to speak with pre-health advisors and pre-optometry student organizations.
4. Manage social media accounts for the School of Optometry in coordination with Marketing & Communications (MarCom). Establish and maintain admissions & recruitment focused Instagram, Facebook, TikTok, and LinkedIn to communicate with pre-health students, pre-optometry programs, undergraduate health professions advisors, and prospective students. Create and implement an annual social media communications plan to maximize exposure, generate program, interest, and develop leads for admissions. Complete training (Cascade & social media) with MarCom as directed; adhere to brand guidelines.
5. Responsible for compliance with all Accreditation Council on Optometric Education requirements related to optometry admissions, including document verification from applicants. Collaborate with the Office of Financial Aid, Office of Student Services, Office of Academic Administration, and Office of Marketing and Communications (MarCom) to ensure accuracy of information regarding cost of attendance, student services, resources, and optometry curriculum. Responsible for compliance with FERPA, ADA, HLC, and all applicable federal and state laws and statutes.
6. Provide administrative leadership on the Optometry Admissions Committee. Provide annual compliance and professional development training each year for Optometry Admissions Committee members and Admissions Interviewers (faculty) in collaboration with the Associate Dean for Student Services & Enrollment Management.
7. Manage third party online software processes utilized as part of supplemental application process for prospective Optometry students, including Kira Talent, Casper, vCita, Google Forms, Certiphi, and Go2Orientation. Integrate and leverage Slate communication and scheduling features to track prospective students and communicate with prospective students through the enrollment funnel to increase applications and yield. Use Slate to create in person and virtual events for prospective students and pre-health advisors.
8. Manage process for offers of admission for selected candidates each year, including letters of rejection, waitlist, and conditional admittance (when appropriate). Communicate with applicants and admitted students regarding all aspects of documentation required for admission and matriculation. Input all information for matriculated students into Banner, manage all application fees and deposits, and track applicant status on all documents required for admission.
9. Function as the primary contact person for the Associated Schools & Colleges of Optometry (ASCO) centralized application service, OptomCAS, and undergraduate academic advisors and pre-optometry associations.
10. Update and review recruitment print and digital materials on an annual basis. Collaborate with the Marketing & Communications team annually to update annual reports on admissions and recruitment, marketing pieces (print and digital), admissions guidebooks, web information, and social media.
11. Perform other related duties and activities. Requirement
Minimum Qualifications
Education -A college degree and a professional certificate or graduate degree; or 10 or more years of work experience in a related field. Employment -Five years to seven years (Equivalent combination of education and employment). Preferred Qualifications Admissions recruitment experience preferred Physical Requirements Job may require lifting light weight objects (1 to 10 pounds) with no repetitive bending or stooping. Occasionally lift average weight objects (1 to 10 pounds). Work Environment Regular exposure to favorable conditions such as those found in a normal office. Licenses/Certifications A valid driver’s license and acceptable driving record. Salary/Pay Information Commensurate with experience Anticipated Schedule Monday to Friday 8.00 AM to 5.00 PM Special Instructions to Applicants Domestic and international travel (Canada) required for participation in recruitment activities. Additional Information This position demands strong interpersonal skills, patience, a positive attitude, a genuine concern for students, the ability to multi-task, and attention to detail. This position also requires a working knowledge processes, procedures, and guidelines related to various academic and administrative units within the University of Detroit Mercy. Employee Benefits At the University of Detroit Mercy, we continually strive to provide a high-quality, comprehensive benefits package to our valued employees. We offer our employees the following benefits: • Medical - o Three health plans to choose from with a large national provider network •Dental - o UDM’s School of Dentistry FREE to you and your dependents o Option to purchase additional dental plan through UNUM •Vision – o Under United Healthcare, you are able to get one exam every 24 months o Under Heritage Vision, an eye exam and lenses (not Frame) are provided every 12 months (Plans are available to employees to purchase as an option) • Health Savings Account and Flexible Spending Accounts offered • Employee Assistance Program - o Provided to everyone in your household • Short-Term and Long-Term Disability • Life and AD&D o 1x base salary up to Dollar One Hundred Thousand. • Option to purchase additional life insurance, accident insurance, and/or critical illness insurance • Tuition Remission Benefit for you, your spouse, and children. • Retirement Plan - o UDM provides matches up to 8% Michigan’s largest, most comprehensive private University, University of Detroit Mercy is an independent Catholic institution of higher education sponsored by the Sisters of Mercy and Society of Jesus. Detroit Mercy seeks qualified candidates who will contribute to the University’s mission, diversity, and excellence of its academic community. University of Detroit Mercy is an Equal Opportunity Affirmative Action Employer with a diverse student body and welcomes persons of all backgrounds.
#J-18808-Ljbffr
Full-time
Job ID AF9411-0801-1870
Position Classification
FT Administrator Position Summary The Director of Admissions & Recruitment is responsible for all operations and management of admissions, recruitment, and pre-matriculation programming for the School of Optometry. The Director of Admissions & Recruitment completes all tasks related to optometry admissions, including the full range of highly selective recruitment and selection activities from application to matriculation. A typical annual admissions cycle attracts over 300 applicants, resulting in over 150 on-campus interviews, and over 100 offers of admission. The University of Detroit Mercy School of Optometry annually enrolls a class of 44 Optometry students in a most selective admissions environment (representing estimated $1.9mil tuition revenue). This administrative position is directly supervised by the Associate Dean, Student Services & Enrollment Management with additional supervision by the Executive Associate Dean & Dean, School of Optometry. In addition to annual management of the recruitment and admissions process for Optometry program admissions, this position also has responsibility for achieving School of Optometry goals for admission set forth by Faculty Assembly, the Office of the Dean, and University leadership. These responsibilities include the development of a long-range recruitment plan, short-term recruitment activities for attracting desirable candidates for admission, admissions advising, oversight of the operations of the Optometry Admissions Committee, and coordination with the Offices of Student Engagement & Belonging, Academic Administration and the Dean to meet admissions goals for the OD program. Reporting to the Office of Student Services & Enrollment Management, the Director of Admissions & Recruitment position requires a high degree of autonomy and responsibility, a strong work-ethic, and an ability to develop a rapport with individuals within and outside of the institution. There is significant travel involved for recruitment activities at various points of the admissions cycle. The Director of Admissions & Recruitment is responsible for building and maintaining relationships with pre-optometry organizations, undergraduate institutions, pre-professional education programs, pre-health and pre-optometry advisors, and others in an effort to manage enrollment each year. Essential Duties and Responsibilities 1. Analyze optometry applications, prioritize applicant review based upon annual goals, and assign status of applicants in order of their suitability for admission. Coordinate the review and processing of 300-400 OptomCAS applications annually. Responsible for guiding and directing all activities of the Optometry Admissions Committee (faculty and administrators) each admissions cycle.
2. Responsible for generating interest in the University of Detroit Mercy School of Optometry program and converting inquiries to applicants to enrolled students. Provide academic counseling for applicants on admissions policies and procedures; offer guidance through the admissions process, including academic counseling on prerequisite courses, course work selection, and application status. Generate new academic partnerships to increase applications and yield. Develop and implement a comprehensive K-16 recruitment strategy.
3. Recruit ideal candidates nationally for the Doctor of Optometry program in alignment with goals set by the Office of the Dean and Office of Student Services & Enrollment Management. Coordinate campus visits and build relationships with undergraduate pre-optometry clubs and academic advisors in the health sciences. Represent the School of Optometry at graduate school fairs, health profession fairs, and professional organization meetings; organize on- and off-campus information sessions. Targeted recruitment of students from HURE groups (Historically Underrepresented Race and Ethnicity). This includes campus visits to Historically Black Colleges and Universities (HBCUs), Hispanic Serving Institutions (HSIs) and Minority Serving Institutions (MSIs) to speak with pre-health advisors and pre-optometry student organizations.
4. Manage social media accounts for the School of Optometry in coordination with Marketing & Communications (MarCom). Establish and maintain admissions & recruitment focused Instagram, Facebook, TikTok, and LinkedIn to communicate with pre-health students, pre-optometry programs, undergraduate health professions advisors, and prospective students. Create and implement an annual social media communications plan to maximize exposure, generate program, interest, and develop leads for admissions. Complete training (Cascade & social media) with MarCom as directed; adhere to brand guidelines.
5. Responsible for compliance with all Accreditation Council on Optometric Education requirements related to optometry admissions, including document verification from applicants. Collaborate with the Office of Financial Aid, Office of Student Services, Office of Academic Administration, and Office of Marketing and Communications (MarCom) to ensure accuracy of information regarding cost of attendance, student services, resources, and optometry curriculum. Responsible for compliance with FERPA, ADA, HLC, and all applicable federal and state laws and statutes.
6. Provide administrative leadership on the Optometry Admissions Committee. Provide annual compliance and professional development training each year for Optometry Admissions Committee members and Admissions Interviewers (faculty) in collaboration with the Associate Dean for Student Services & Enrollment Management.
7. Manage third party online software processes utilized as part of supplemental application process for prospective Optometry students, including Kira Talent, Casper, vCita, Google Forms, Certiphi, and Go2Orientation. Integrate and leverage Slate communication and scheduling features to track prospective students and communicate with prospective students through the enrollment funnel to increase applications and yield. Use Slate to create in person and virtual events for prospective students and pre-health advisors.
8. Manage process for offers of admission for selected candidates each year, including letters of rejection, waitlist, and conditional admittance (when appropriate). Communicate with applicants and admitted students regarding all aspects of documentation required for admission and matriculation. Input all information for matriculated students into Banner, manage all application fees and deposits, and track applicant status on all documents required for admission.
9. Function as the primary contact person for the Associated Schools & Colleges of Optometry (ASCO) centralized application service, OptomCAS, and undergraduate academic advisors and pre-optometry associations.
10. Update and review recruitment print and digital materials on an annual basis. Collaborate with the Marketing & Communications team annually to update annual reports on admissions and recruitment, marketing pieces (print and digital), admissions guidebooks, web information, and social media.
11. Perform other related duties and activities. Requirement
Minimum Qualifications
Education -A college degree and a professional certificate or graduate degree; or 10 or more years of work experience in a related field. Employment -Five years to seven years (Equivalent combination of education and employment). Preferred Qualifications Admissions recruitment experience preferred Physical Requirements Job may require lifting light weight objects (1 to 10 pounds) with no repetitive bending or stooping. Occasionally lift average weight objects (1 to 10 pounds). Work Environment Regular exposure to favorable conditions such as those found in a normal office. Licenses/Certifications A valid driver’s license and acceptable driving record. Salary/Pay Information Commensurate with experience Anticipated Schedule Monday to Friday 8.00 AM to 5.00 PM Special Instructions to Applicants Domestic and international travel (Canada) required for participation in recruitment activities. Additional Information This position demands strong interpersonal skills, patience, a positive attitude, a genuine concern for students, the ability to multi-task, and attention to detail. This position also requires a working knowledge processes, procedures, and guidelines related to various academic and administrative units within the University of Detroit Mercy. Employee Benefits At the University of Detroit Mercy, we continually strive to provide a high-quality, comprehensive benefits package to our valued employees. We offer our employees the following benefits: • Medical - o Three health plans to choose from with a large national provider network •Dental - o UDM’s School of Dentistry FREE to you and your dependents o Option to purchase additional dental plan through UNUM •Vision – o Under United Healthcare, you are able to get one exam every 24 months o Under Heritage Vision, an eye exam and lenses (not Frame) are provided every 12 months (Plans are available to employees to purchase as an option) • Health Savings Account and Flexible Spending Accounts offered • Employee Assistance Program - o Provided to everyone in your household • Short-Term and Long-Term Disability • Life and AD&D o 1x base salary up to Dollar One Hundred Thousand. • Option to purchase additional life insurance, accident insurance, and/or critical illness insurance • Tuition Remission Benefit for you, your spouse, and children. • Retirement Plan - o UDM provides matches up to 8% Michigan’s largest, most comprehensive private University, University of Detroit Mercy is an independent Catholic institution of higher education sponsored by the Sisters of Mercy and Society of Jesus. Detroit Mercy seeks qualified candidates who will contribute to the University’s mission, diversity, and excellence of its academic community. University of Detroit Mercy is an Equal Opportunity Affirmative Action Employer with a diverse student body and welcomes persons of all backgrounds.
#J-18808-Ljbffr