Executive Assistant

The Executive Assistant is responsible for supporting two-three senior leaders and their respective teams. The individual must be detail oriented, with excellent written and verbal communication skills as well as strong technical skills. This position demands the highest level of confidentiality and trust, while following defined processes and workflows determined by the Lead Executive Assistant. One must exhibit skills in building and maintaining strong relationships internally and externally. This role reports directly to the Lead Executive Assistant. Roles and Responsibilities : Manage calendars, making appointments and prioritizing sensitive matters Heavy scheduling of internal and external calls and meetings Coordinator and Facilitator of internal and off-site meetings Draft and distribute communications to internal and external stakeholders Responsible for agenda building, meeting minutes and follow-up Purchase order requisitions, tracking and payment confirmations Domestic and International travel booking to include, visas, air travel, ground transport, accommodations Tracking business expenses and submitting expense reports in a timely fashion and in accordance with company policy Liaise between local and international admin teams Demonstrate initiative, professionalism and flexibility throughout frequent interruptions, conflicting priorities, and varying workloads Maintain confidentiality and discretion in all aspects of team and company information Other additional and / or alternative duties as assigned from time to time, including supporting other departments or Executives as needed Participate in and exemplify the corporate culture through team and individual interactions and achieving annual targets Required Experience and Qualifications : Associate's degree and / or at least 6 years of administrative experience 2-4 years proven experience as an Executive Assistant to VP / C-Suite level Executives Experience working in Concur, Oracle, Workday and Sharepoint Strong proficiency in Microsoft Office (Excel, Word, Outlook, Powerpoint, Teams) Excellent time management skills and proven ability to meet deadlines Excellent verbal and written communication skills Detail oriented Strong presentation and public speaking skills Proactive and works with a sense of urgency Boston based, in-office presence averaging 2 days per week Some domestic / international travel may be required Preferred Qualifications : Bachelor’s Degree Biotech / Life Sciences / Pharma Experience LI-Hybrid

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