The Bay School of San Francisco
Athletics Operations Coordinator
The Bay School of San Francisco, San Francisco, California, United States, 94199
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Athletics Operations Coordinator
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The Bay School of San Francisco 3 days ago Be among the first 25 applicants Join to apply for the
Athletics Operations Coordinator
role at
The Bay School of San Francisco The Bay School of San Francisco provided pay range This range is provided by The Bay School of San Francisco. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $30.00/hr - $40.00/hr Download the complete job posting
To be considered for an interview, please make sure your application is full in line with the job specs as found below.
EMPLOYEE STATUS: Part-time, Non-exempt, Academic-year
REPORTS TO: Interim Director of Athletics
CLOSE WORKING RELATIONSHIPS: Athletics Department Personnel, Coaches
WORK SCHEDULE: Generally 25 hours per week, Monday-Friday, between the hours of 12-7 p.m. with flexibility, and ability to work required events and competitions on weekends and evenings depending on athletics calendar.
TERM OF WORK: August 4, 2025 through June 12, 2026
SALARY RANGE: $30-$40/hour
Job Description
The Athletics Operations Coordinator will support a dynamic athletics and activities program that includes 27 sports teams and after-school physical education activities. Currently, the school offers a variety of competitive levels, including varsity, junior varsity, and club levels. Approximately 70% of the student body participates in athletics, and 30% physical education activities. The Athletics Operations Coordinator is responsible for the promotion of a positive, healthy, and successful athletics and activities culture reflective of Bay Precepts.
The Athletics Operations Coordinator is a member of the Athletics Department and works closely with the Interim Athletics Director and other Athletics Department members to ensure the smooth functioning of the school's athletics programs. This role is vital in supporting coaches, student-athletes, and the overall school community. The Athletics Operations Coordinator will support various aspects of the ongoing operations and support functions of the athletics office and program.
Required Qualifications
EDUCATION: Bachelor's degree required or equivalent
EXPERIENCE: Minimum of 3 years of operations and/or administrative experience, preferably in a school's athletics office, recreational program or within athletics administration. Experience working in a school environment is strongly preferred.
COMPUTER SKILLS: Proficiency in Google Suite/Microsoft Office required.
CERTIFICATES & LICENSES: Must be at least 25 years old with a valid California driver's license and a minimum of 5 years of driving history.
OTHER REQUIREMENTS: Job offers are contingent upon clear LiveScan fingerprinting and TB risk assessment. Other requirements include completing first aid/CPR training, mandated reporter training, anti-harassment training, workplace violence prevention training, and bloodborne pathogen training. Access to these mandatory trainings are provided and paid for by the school.
Major Responsibilities
Manages team transportation schedules and services (coach/bus service, use of school vans); Drives team vans as needed; Assists with scheduling of league and non-league competitions/tournaments; Confirms weekly games with opponents, field/gym providers, officials, and ensure compliance with CIF and school policies; Communicates timely updates regarding athletic events, logistics, and schedule changes to students, faculty, and families; Manages uniform and swag inventory and distribution; Supports uniform design and sourcing; Manages equipment inventory, maintenance, and distribution; Supports purchasing; Manages Bay Athletics social media properties and partners with students who manage individual teams' social media accounts; Attends games, and serves as point of contact for coaches, families and officials; Schedules and manages individual and team photos w/ team photographer, coaches, and captains; distribute photos to families; Collaborates with the Registrar to collect health forms and ensure student athlete compliance; Collaborates with student life to monitor attendance for activities; Maintains and updates team rosters, practice/game/event schedules, and internal calendars across multiple platforms; Coordinates seasonal checklists, onboarding/offboarding of coaches, and support for athletics-related events.
Required Professional Qualities/Abilities
Strong organizational skills and ability to multitask and prioritize in a dynamic environment; Excellent verbal and written communications skills, warm and professional demeanor; Ability to work independently and as part of a team; Strong cultural competency and commitment to equity and inclusion; Strong attention to detail; Ability to work effectively with several constituencies (employees, colleagues, students, parents, and community at large); Ability to receive and incorporate feedback; Ability to use and effectively employ technology to promote department efficiency, communication, and organization.
The Ideal Candidate
Aligns with The Bay School's mission, values, and community precepts; Demonstrates ongoing commitment to equity, inclusion, and anti-bias work in education; Embraces feedback and opportunities for professional growth; Enjoys working closely with high school students and being part of a vibrant school community; Brings a calm presence, a sense of humor, and the ability to balance multiple responsibilities in a dynamic work environment; Communicates clearly and cross-culturally with compassion and care; Maintains professionalism, confidentiality, and integrity under pressure; Manages time effectively and thinks proactively to anticipate needs and plan ahead.
If interested in the position, please review our website then submit all of the required materials below to Susie McCobb, Executive Assistant to the Heads of School at [email protected], subject line: AOC25-26
Incomplete applications will not be considered.
Cover letter describing your interest in the position as well as how you anticipate contributing to The Bay School; Resume/C.V.; Contact list of 3 references, at least one of whom must be a recent supervisor. Seniority level
Seniority levelMid-Senior level Employment type
Employment typeTemporary Job function
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Athletics Operations Coordinator
role at
The Bay School of San Francisco 3 days ago Be among the first 25 applicants Join to apply for the
Athletics Operations Coordinator
role at
The Bay School of San Francisco The Bay School of San Francisco provided pay range This range is provided by The Bay School of San Francisco. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $30.00/hr - $40.00/hr Download the complete job posting
To be considered for an interview, please make sure your application is full in line with the job specs as found below.
EMPLOYEE STATUS: Part-time, Non-exempt, Academic-year
REPORTS TO: Interim Director of Athletics
CLOSE WORKING RELATIONSHIPS: Athletics Department Personnel, Coaches
WORK SCHEDULE: Generally 25 hours per week, Monday-Friday, between the hours of 12-7 p.m. with flexibility, and ability to work required events and competitions on weekends and evenings depending on athletics calendar.
TERM OF WORK: August 4, 2025 through June 12, 2026
SALARY RANGE: $30-$40/hour
Job Description
The Athletics Operations Coordinator will support a dynamic athletics and activities program that includes 27 sports teams and after-school physical education activities. Currently, the school offers a variety of competitive levels, including varsity, junior varsity, and club levels. Approximately 70% of the student body participates in athletics, and 30% physical education activities. The Athletics Operations Coordinator is responsible for the promotion of a positive, healthy, and successful athletics and activities culture reflective of Bay Precepts.
The Athletics Operations Coordinator is a member of the Athletics Department and works closely with the Interim Athletics Director and other Athletics Department members to ensure the smooth functioning of the school's athletics programs. This role is vital in supporting coaches, student-athletes, and the overall school community. The Athletics Operations Coordinator will support various aspects of the ongoing operations and support functions of the athletics office and program.
Required Qualifications
EDUCATION: Bachelor's degree required or equivalent
EXPERIENCE: Minimum of 3 years of operations and/or administrative experience, preferably in a school's athletics office, recreational program or within athletics administration. Experience working in a school environment is strongly preferred.
COMPUTER SKILLS: Proficiency in Google Suite/Microsoft Office required.
CERTIFICATES & LICENSES: Must be at least 25 years old with a valid California driver's license and a minimum of 5 years of driving history.
OTHER REQUIREMENTS: Job offers are contingent upon clear LiveScan fingerprinting and TB risk assessment. Other requirements include completing first aid/CPR training, mandated reporter training, anti-harassment training, workplace violence prevention training, and bloodborne pathogen training. Access to these mandatory trainings are provided and paid for by the school.
Major Responsibilities
Manages team transportation schedules and services (coach/bus service, use of school vans); Drives team vans as needed; Assists with scheduling of league and non-league competitions/tournaments; Confirms weekly games with opponents, field/gym providers, officials, and ensure compliance with CIF and school policies; Communicates timely updates regarding athletic events, logistics, and schedule changes to students, faculty, and families; Manages uniform and swag inventory and distribution; Supports uniform design and sourcing; Manages equipment inventory, maintenance, and distribution; Supports purchasing; Manages Bay Athletics social media properties and partners with students who manage individual teams' social media accounts; Attends games, and serves as point of contact for coaches, families and officials; Schedules and manages individual and team photos w/ team photographer, coaches, and captains; distribute photos to families; Collaborates with the Registrar to collect health forms and ensure student athlete compliance; Collaborates with student life to monitor attendance for activities; Maintains and updates team rosters, practice/game/event schedules, and internal calendars across multiple platforms; Coordinates seasonal checklists, onboarding/offboarding of coaches, and support for athletics-related events.
Required Professional Qualities/Abilities
Strong organizational skills and ability to multitask and prioritize in a dynamic environment; Excellent verbal and written communications skills, warm and professional demeanor; Ability to work independently and as part of a team; Strong cultural competency and commitment to equity and inclusion; Strong attention to detail; Ability to work effectively with several constituencies (employees, colleagues, students, parents, and community at large); Ability to receive and incorporate feedback; Ability to use and effectively employ technology to promote department efficiency, communication, and organization.
The Ideal Candidate
Aligns with The Bay School's mission, values, and community precepts; Demonstrates ongoing commitment to equity, inclusion, and anti-bias work in education; Embraces feedback and opportunities for professional growth; Enjoys working closely with high school students and being part of a vibrant school community; Brings a calm presence, a sense of humor, and the ability to balance multiple responsibilities in a dynamic work environment; Communicates clearly and cross-culturally with compassion and care; Maintains professionalism, confidentiality, and integrity under pressure; Manages time effectively and thinks proactively to anticipate needs and plan ahead.
If interested in the position, please review our website then submit all of the required materials below to Susie McCobb, Executive Assistant to the Heads of School at [email protected], subject line: AOC25-26
Incomplete applications will not be considered.
Cover letter describing your interest in the position as well as how you anticipate contributing to The Bay School; Resume/C.V.; Contact list of 3 references, at least one of whom must be a recent supervisor. Seniority level
Seniority levelMid-Senior level Employment type
Employment typeTemporary Job function
Job functionOther Referrals increase your chances of interviewing at The Bay School of San Francisco by 2x Get notified about new Operations Coordinator jobs in
San Francisco, CA . San Francisco, CA $60,000.00-$65,000.00 1 month ago San Francisco, CA $60,000.00-$80,000.00 6 months ago San Francisco, CA $30.00-$35.00 7 hours ago San Francisco, CA $78,800.00-$118,400.00 4 days ago San Francisco, CA $47,618.00-$57,141.00 5 hours ago Strategy and Operations Associate, Go-to-Market San Bruno, CA $96,000.00-$138,000.00 3 days ago San Francisco, CA $120,000.00-$180,000.00 1 month ago San Francisco, CA $80.00-$150.00 8 months ago Operations Associate - Distribution Center 1st shift (7:00am - 3:00pm)Strategy and Operations Associate, Go-To-Market, gTech San Francisco, CA $60,000.00-$80,000.00 3 months ago San Francisco, CA $55,000.00-$62,500.00 2 weeks ago Business Operations Associate & Event Planner San Francisco, CA $85,000.00-$115,000.00 1 month ago San Francisco, CA $80,000.00-$90,000.00 11 hours ago Field Operations Coordinator - San Francisco, CAOperations Associate - Distribution Center 2nd shift (3:30PM-11:30PM) We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr