San Diego Association of Governments
Senior Project Controls Analyst
San Diego Association of Governments, San Diego, California, United States, 92154
Overview of the Capital Project Office Division
Below, you will find a complete breakdown of everything required of potential candidates, as well as how to apply Good luck. SANDAG’s capital projects budget is the largest component of the SANDAG Program Budget, and it’s a direct result of state legislation that made SANDAG the responsible agency for construction of major regional transit facilities. This component of the budget includes the multi-year TransNet Major Corridor and Regional Bikeway Program and other transit and capital improvements. Examples of this work include the LOSSAN Rail Realignment, North Coast Corridor Program, bike infrastructure, and Otay Mesa East Port of Entry projects. SANDAG’s Capital Project Office is responsible for maintaining the standards of project management by monitoring cost, scope, and schedule for all projects within the agency’s capital program. This includes budget development, contract oversight, resource planning, scheduling, and streamlining project management for over 100 projects, with a multiple year investment of over $9 billion. SANDAG partners with Caltrans, transit operators, and local jurisdictions in order to implement these major transit, highway, and bikeway projects throughout the region. In addition, the Capital Project Office maintains public accountability by ensuring data quality of the public TransNet Dashboard, an interactive tool which provides in-depth reporting on the progress of TransNet funded Major Corridor projects. Role The Senior Project Controls Analyst will develop, monitor, and maintain cost, scope, and schedules for capital transportation projects, and participate in technical financial and project management analyses related to the SANDAG capital improvement program (CIP). This role will also provide technical and financial project management analyses and support for staff and project managers. This analyst will oversee SANDAG’s Consultant Services Unit under the Program/Project Management department. They would be responsible for intaking new task order and contracts’ requests from capital program project managers (PMs) prior to the initiation of new requisitions. They will review the intended work to be performed under the new contract to ensure that it aligns with the scope, schedule, budget, and funding constraints of the approved CIP projects. Oversee new proposed architectural and engineering (A&E) services task orders and contract requests from Capital Program PMs prior to the creation of new requisitions within the Contracts department. Review the intended work to be performed under new contracts and task orders to ensure that it aligns with the scope, schedule, budget, and funding constraints of the approved CIP projects. Upon task order/contract execution, oversee consultant contracts to ensure continued compliance with federal and state regulations, verify that regular progress payments are made and aligned with the approved CIP budget, and provide regular reports to senior and management staff. In collaboration with the Capital Program PMs and other senior staff, develop, monitor, and maintain cost, scope, and schedules for capital projects; review and analyze budgets for thoroughness and reasonableness; coordinate project budget amendments. Provide technical guidance to analyst staff, project managers, and other functional departments in the development of accurate capital budgets and schedules for various highway, transit, and bikeway projects that receive funding from multiple sources; support project managers with budget development and budget control activities. Manage the development of detailed project schedules using Work Breakdown Structure (WBS), resource planning, earned value techniques, and critical path analysis with project team members from SANDAG, Caltrans, transit agencies, and consultant staff; coordinate and integrate numerous project delivery schedules into an overall Master Program Schedule. Coordinate updates and improvements for the TransNet Dashboard, a web-based dashboard which provides an online, interactive reporting tool for TransNet funded projects; prepare updates to project schedules and ensure budget, expenditure, and work completion data accuracy in the TransNet Dashboard and various reports. Assist in developing and providing training curriculum for SANDAG Project Managers and project team members with a focus on the project development process and best practices for project management of capital projects. Develop new and efficient project control processes to communicate technical information, ensuring accuracy and transparency with internal and external stakeholders. Prepare comprehensive technical and project status reports that summarize findings, alternatives, and support recommendations; deliver presentations and recommendations to project teams, Executives, the Board of Directors, and various Policy Advisory Committees such as Transportation Committee and Independent Taxpayer Oversight Committee (ITOC). Represent department to committees, community groups, and other organizations; conduct workshops, training courses, and outreach efforts for project managers to teach principles, techniques, and strategies related to project management and oversight. Work as a liaison between the PPM and Contracts departments to ensure continued collaboration and opportunities for process improvements. Supervise, mentor, train and provide career development opportunities for entry-level staff. A bachelor’s degree with major course work in engineering, planning, project management, financial management, public administration, or a related field. A master’s degree or PMP certificate is desirable. 5 years of increasingly responsible, professional experience in contract management, project controls, project scheduling, project management, finance, or budgeting experience preferably supporting the delivery of capital projects. Experience overseeing cost, scope, and schedule for capital improvement projects, preferably. Demonstrated experience developing, monitoring, and maintaining numerous project budgets preferably for a comprehensive, regional capital improvement program; experience coordinating project control functions and activities and developing project budget control measures. Demonstrated experience providing technical guidance to project team members and collaboratively preparing and maintaining detailed, critical-path based project schedules; knowledge of Work Breakdown Structure (WBS) particularly related to resource planning, milestones, and deliverables. Experience monitoring and evaluating project progress; ability to prepare summary reports that communicate project status; ability to identify existing or potential schedule problems and ensure these are adequately communicated to project managers. Knowledge of the principles and practices of budget preparation and management and project control measures; demonstrated experience consulting and strategizing with project managers and providing technical guidance for the development of budgets for complex capital improvement projects. Knowledge of federal, state, and local sources of regional transportation funding; demonstrated understanding and ability to interpret laws, codes, and regulations pertaining to capital project funding, financial programming, budget development, and project control. Outstanding written and oral presentation skills and the ability to communicate clearly and concisely to a variety of audiences including project teams and elected officials; experience preparing clear and concise administrative and management reports. Demonstrated ability to establish and maintain effective working relationships with those contacted in the course of work including member agencies, city and other government officials, and community groups; ability to gain cooperation and consensus through discussion and persuasion. Experience coordinating project teams and supervising and evaluating the work of professional and technical employees; demonstrated ability to mentor and develop employees. Excellent organizational skills and the ability to manage several concurrent projects at various stages of completion; ability to establish and maintain priorities in a fast-paced environment and work independently. Demonstrated computer software proficiency using Microsoft Office, advanced knowledge of Microsoft Excel, and budget software (experience with Tyler/Munis preferred). Expected start date: October 2025
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Below, you will find a complete breakdown of everything required of potential candidates, as well as how to apply Good luck. SANDAG’s capital projects budget is the largest component of the SANDAG Program Budget, and it’s a direct result of state legislation that made SANDAG the responsible agency for construction of major regional transit facilities. This component of the budget includes the multi-year TransNet Major Corridor and Regional Bikeway Program and other transit and capital improvements. Examples of this work include the LOSSAN Rail Realignment, North Coast Corridor Program, bike infrastructure, and Otay Mesa East Port of Entry projects. SANDAG’s Capital Project Office is responsible for maintaining the standards of project management by monitoring cost, scope, and schedule for all projects within the agency’s capital program. This includes budget development, contract oversight, resource planning, scheduling, and streamlining project management for over 100 projects, with a multiple year investment of over $9 billion. SANDAG partners with Caltrans, transit operators, and local jurisdictions in order to implement these major transit, highway, and bikeway projects throughout the region. In addition, the Capital Project Office maintains public accountability by ensuring data quality of the public TransNet Dashboard, an interactive tool which provides in-depth reporting on the progress of TransNet funded Major Corridor projects. Role The Senior Project Controls Analyst will develop, monitor, and maintain cost, scope, and schedules for capital transportation projects, and participate in technical financial and project management analyses related to the SANDAG capital improvement program (CIP). This role will also provide technical and financial project management analyses and support for staff and project managers. This analyst will oversee SANDAG’s Consultant Services Unit under the Program/Project Management department. They would be responsible for intaking new task order and contracts’ requests from capital program project managers (PMs) prior to the initiation of new requisitions. They will review the intended work to be performed under the new contract to ensure that it aligns with the scope, schedule, budget, and funding constraints of the approved CIP projects. Oversee new proposed architectural and engineering (A&E) services task orders and contract requests from Capital Program PMs prior to the creation of new requisitions within the Contracts department. Review the intended work to be performed under new contracts and task orders to ensure that it aligns with the scope, schedule, budget, and funding constraints of the approved CIP projects. Upon task order/contract execution, oversee consultant contracts to ensure continued compliance with federal and state regulations, verify that regular progress payments are made and aligned with the approved CIP budget, and provide regular reports to senior and management staff. In collaboration with the Capital Program PMs and other senior staff, develop, monitor, and maintain cost, scope, and schedules for capital projects; review and analyze budgets for thoroughness and reasonableness; coordinate project budget amendments. Provide technical guidance to analyst staff, project managers, and other functional departments in the development of accurate capital budgets and schedules for various highway, transit, and bikeway projects that receive funding from multiple sources; support project managers with budget development and budget control activities. Manage the development of detailed project schedules using Work Breakdown Structure (WBS), resource planning, earned value techniques, and critical path analysis with project team members from SANDAG, Caltrans, transit agencies, and consultant staff; coordinate and integrate numerous project delivery schedules into an overall Master Program Schedule. Coordinate updates and improvements for the TransNet Dashboard, a web-based dashboard which provides an online, interactive reporting tool for TransNet funded projects; prepare updates to project schedules and ensure budget, expenditure, and work completion data accuracy in the TransNet Dashboard and various reports. Assist in developing and providing training curriculum for SANDAG Project Managers and project team members with a focus on the project development process and best practices for project management of capital projects. Develop new and efficient project control processes to communicate technical information, ensuring accuracy and transparency with internal and external stakeholders. Prepare comprehensive technical and project status reports that summarize findings, alternatives, and support recommendations; deliver presentations and recommendations to project teams, Executives, the Board of Directors, and various Policy Advisory Committees such as Transportation Committee and Independent Taxpayer Oversight Committee (ITOC). Represent department to committees, community groups, and other organizations; conduct workshops, training courses, and outreach efforts for project managers to teach principles, techniques, and strategies related to project management and oversight. Work as a liaison between the PPM and Contracts departments to ensure continued collaboration and opportunities for process improvements. Supervise, mentor, train and provide career development opportunities for entry-level staff. A bachelor’s degree with major course work in engineering, planning, project management, financial management, public administration, or a related field. A master’s degree or PMP certificate is desirable. 5 years of increasingly responsible, professional experience in contract management, project controls, project scheduling, project management, finance, or budgeting experience preferably supporting the delivery of capital projects. Experience overseeing cost, scope, and schedule for capital improvement projects, preferably. Demonstrated experience developing, monitoring, and maintaining numerous project budgets preferably for a comprehensive, regional capital improvement program; experience coordinating project control functions and activities and developing project budget control measures. Demonstrated experience providing technical guidance to project team members and collaboratively preparing and maintaining detailed, critical-path based project schedules; knowledge of Work Breakdown Structure (WBS) particularly related to resource planning, milestones, and deliverables. Experience monitoring and evaluating project progress; ability to prepare summary reports that communicate project status; ability to identify existing or potential schedule problems and ensure these are adequately communicated to project managers. Knowledge of the principles and practices of budget preparation and management and project control measures; demonstrated experience consulting and strategizing with project managers and providing technical guidance for the development of budgets for complex capital improvement projects. Knowledge of federal, state, and local sources of regional transportation funding; demonstrated understanding and ability to interpret laws, codes, and regulations pertaining to capital project funding, financial programming, budget development, and project control. Outstanding written and oral presentation skills and the ability to communicate clearly and concisely to a variety of audiences including project teams and elected officials; experience preparing clear and concise administrative and management reports. Demonstrated ability to establish and maintain effective working relationships with those contacted in the course of work including member agencies, city and other government officials, and community groups; ability to gain cooperation and consensus through discussion and persuasion. Experience coordinating project teams and supervising and evaluating the work of professional and technical employees; demonstrated ability to mentor and develop employees. Excellent organizational skills and the ability to manage several concurrent projects at various stages of completion; ability to establish and maintain priorities in a fast-paced environment and work independently. Demonstrated computer software proficiency using Microsoft Office, advanced knowledge of Microsoft Excel, and budget software (experience with Tyler/Munis preferred). Expected start date: October 2025
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