25/26 School Year: School Bookkeeper

Job Overview: Compiles financial information related to school site activities, including accounts payable/receivables, collecting, verifying, depositing all collected funds, and issuing receipts.

Job Functions:

1. Maintain records of all salary supplements paid by the school.
2. Transport deposits to the bank at least twice per week.
3. Keep accurate records of all receipts and disbursements.
4. Maintain financial records related to student activities and events (e.g., ticket sales, yearbooks, dances, fundraisers, club activities, student projects) ensuring completeness, record availability, and compliance with district policies and guidelines.
5. Monitor financial procedures with individuals responsible for school site financial operations (e.g., student activities, fundraisers, bookstore, Athletic Department, student clubs) to ensure services are provided within established guidelines.
6. Collect funds from academic and athletic student events (e.g., ticket sales, yearbook purchases) to ensure transaction accuracy and timeliness.
7. Submit field trip and fundraiser documents for central office approval and maintain records of these authorizations.
8. Complete and verify fundraiser reports, including expenses and funds generated.
9. Submit donation letters for approval and prepare donation documentation for audits.
10. Requisition and purchase supplies and materials, maintaining the school office inventory.
11. Process checks for payment of school bills.
12. Collaborate with administration, faculty, and staff to ensure internal controls align with school board policies.
13. Coordinate with athletic directors regarding paperwork for officials, including W-9 forms.
14. Prepare and verify end-of-month reports, including bank reconciliations.
15. Scan or retain hard copies of receipts, disbursements, fundraisers, donations, contracts, and communications with vendors.
16. Perform clerical functions such as answering phones, mailing, scheduling, copying, and faxing to support site activities.
17. Assist with annual audits and pre-audit preparations, including registers and fundraiser summaries.
18. Prepare written and electronic financial reports (e.g., receipt reports, student fees, donations) to document activities and ensure compliance.
19. Manage financial documentation (e.g., purchase orders, accounts payable, payments for officials/security) to ensure accuracy and adherence to procedures, researching discrepancies as needed.
20. Respond to inquiries and initiate requests regarding financial information from staff, vendors, and district personnel.