Oak View Group
Event Manager | Full-Time | Miami Beach Convention Center
Oak View Group, Miami Beach, Florida, United States, 33139
Oak View Group
Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary
The Event Manager at the Miami Beach Convention Center (MBCC) and its Campus is the nucleus of every event responsible for planning, coordinating, and executing all aspects of event delivery. As the primary liaison between clients, internal MBCC teams, contract partners, Greater Miami Convention & Visitors Bureau (GMCVB), and other key internal/external stakeholders, the Event Manager ensures every detail is executed with precision, professionalism, efficiency and outstanding guest service. Rooted in a hospitality-first philosophy, this role champions the MBCC's commitment to excellence in customer service and venue management ensuring exceptional events and memorable experiences for all guests. Responsibilities include adherence to the event planning guide, event license agreement, and managing the full event lifecyclefrom pre-event planning through post-event analysis. The role drives key initiatives in sustainability, revenue growth, and continuous improvement, while exemplifying hospitality-based service standards and maintaining a visible, responsive presence throughout each event. This role pays an annual salary of $68,000-$75,000. Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until October 10, 2025. About the Venue
The award-winning Miami Beach Convention Center (MBCC) welcomes meeting and event planners, exhibitors and attendees to Miami Beach and Miami. Reimagined following a $640-million-dollar renovation, the MBCC provides a world-class, state-of-the-art event venue for exceptional conferences, conventions, tradeshows, and meetings. A LEED Silver certified green building, the venue includes a magnificent Grand Ballroom, 500,000 square feet of flexible exhibition halls, 4 junior ballrooms, outdoor terraces & parks, and 84 breakout rooms. The MBCC's immediate proximity to lively South Beach, Lincoln Road, Ocean Drive, and many other Miami Beach cultural arts attractions make it an ideal venue for your next event. Responsibilities
Client Engagement & Event Planning Serve as the primary point of contact for assigned MBCC and MBCC Campus events. Coordinate and conduct pre-planning site visits with clients and key stakeholders Facilitate pre-conference (pre-con) meetings and post-event debriefs to communicate event objectives, logistics, and feedback. Lead clients in interpreting and complying with Event License Agreements (ELA), venue policies, Event Planning Guide (EPG), and event best practices. Provide exceptional service to current and future clients by understanding needs, anticipating challenges, and proactively resolving issues. Support MBCC and GMCVB sales teams with site inspections and ensure a seamless transition/turnover from sales to event manager in order to maintain continuity and client confidence. Proactively identify upsell opportunities (e.g. F&B, AV, IT/tech, Digital, Event Branding, Equipment & Services) to elevate the event experience and generate additional revenue, while remaining mindful of client cost efficiencies. Collaborate with exclusive Food & Beverage provider and review BEO summary to ensure logistical operational needs are aligned. Maintain a visible presence throughout all event phases to ensure high-touch service and timely issue resolution. Oversee the full client experience lifecyclefrom sales turnover through post-event wrap-up and return to sales. Apply hospitality-driven planning principles and service standards to ensure seamless execution and elevated client experiences. Event Operations & Execution Prepare and distribute event documentationincluding resumes, work orders, and diagramsat least 14 days prior to the first contracted date. Oversee coordination of all venue services and approved event contract partners. Maintain a strong onsite presence to ensure smooth communications, event execution, safety compliance, and stakeholder satisfaction. Conduct pre, during and post-event walkthroughs with clients, MBCC staff, and contract partners to ensure the MBCC/ Campus is event-ready, meets safety and quality standards, and is returned in its original condition. Proactively identify and resolve operational challenges by collaborating with internal teams to develop effective, client-focused solutions. Technology & Data Management Leverage Momentus (Ungerboeck) for event planning, communication, and documentation. Utilize the Corrigo platform for preventive maintenance and event-related work order requests. Collaborate with the Technical Operations Manager, and if need be IATSE, to estimate labor costs and coordinate AV/rigging service deposits. Prepare and distribute daily event reports to internal & external stakeholders prior to the next start time, so all parties are better prepared to support the event. Utilize Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint), Adobe Acrobat, and AutoCAD to support planning, reporting, and documentation workflows. Engage with data to support collection, analysis, and informed decision-making using tools such as Momentus, Coupa, Corrigo, AI, and IoT technologies. Financial Oversight Manage Momentus/NetSuite to submit and track event work orders. Generate, provide & collect event estimate for MBCC event related charges to the client 30 days prior to first contracted date. Ensure all Event Work Orders and Change Orders are accurate and billable charges are submitted to the Finance Department for event settlement within 3 days of last contracted date. Inform the client and document any event related changes in charges outlined on the estimate for transparency and to prevent settlement disputes. Support revenue forecasting across event-related services. Ensure compliance with internal procurement and financial policies. Guest Experience & Service Excellence Deliver white-glove service to clients, exhibitors and attendees from pre-event planning through post-event wrap-up, ensuring a seamless and elevated experience at every stage. Listen, gather details and respond to client, exhibitor, and attendee issues promptly to ensure timely and satisfactory resolution. Collaborate with MBCC Public Safety, and the first responder community to develop and communicate emergency preparedness, event threat assessments, and risk mitigation protocols. Maintain an understanding of culinary offerings and banquet service standards to align with client expectations. Champion MBCC sustainability initiatives and actively promote green event practices. Ensure completion of post-event debriefs to include client surveys, and follow-up to support continuous improvement and client satisfaction. Leadership & Team Coordination Lead internal and external meetingsfrom pre-event planning through post-event debriefs, including weekly production meetingsto ensure alignment, operational readiness, and continuous improvement in support of excellence in customer service and venue management. Support the development and mentorship of the Event Coordinator through active coaching and knowledge sharing. Collaborate and actively participate in MBCC exclusive Food & Beverage provider meetings to ensure seamless coordination and execution of service delivery. Additional Duties Perform other event-related responsibilities as assigned to ensure successful planning, execution, and client satisfaction. Qualifications
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty with excellence. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND EXPERIENCE: Bachelor's degree in Event Management, Hospitality, Business Administration, or related field preferred. Minimum of 3-5 years
Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary
The Event Manager at the Miami Beach Convention Center (MBCC) and its Campus is the nucleus of every event responsible for planning, coordinating, and executing all aspects of event delivery. As the primary liaison between clients, internal MBCC teams, contract partners, Greater Miami Convention & Visitors Bureau (GMCVB), and other key internal/external stakeholders, the Event Manager ensures every detail is executed with precision, professionalism, efficiency and outstanding guest service. Rooted in a hospitality-first philosophy, this role champions the MBCC's commitment to excellence in customer service and venue management ensuring exceptional events and memorable experiences for all guests. Responsibilities include adherence to the event planning guide, event license agreement, and managing the full event lifecyclefrom pre-event planning through post-event analysis. The role drives key initiatives in sustainability, revenue growth, and continuous improvement, while exemplifying hospitality-based service standards and maintaining a visible, responsive presence throughout each event. This role pays an annual salary of $68,000-$75,000. Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until October 10, 2025. About the Venue
The award-winning Miami Beach Convention Center (MBCC) welcomes meeting and event planners, exhibitors and attendees to Miami Beach and Miami. Reimagined following a $640-million-dollar renovation, the MBCC provides a world-class, state-of-the-art event venue for exceptional conferences, conventions, tradeshows, and meetings. A LEED Silver certified green building, the venue includes a magnificent Grand Ballroom, 500,000 square feet of flexible exhibition halls, 4 junior ballrooms, outdoor terraces & parks, and 84 breakout rooms. The MBCC's immediate proximity to lively South Beach, Lincoln Road, Ocean Drive, and many other Miami Beach cultural arts attractions make it an ideal venue for your next event. Responsibilities
Client Engagement & Event Planning Serve as the primary point of contact for assigned MBCC and MBCC Campus events. Coordinate and conduct pre-planning site visits with clients and key stakeholders Facilitate pre-conference (pre-con) meetings and post-event debriefs to communicate event objectives, logistics, and feedback. Lead clients in interpreting and complying with Event License Agreements (ELA), venue policies, Event Planning Guide (EPG), and event best practices. Provide exceptional service to current and future clients by understanding needs, anticipating challenges, and proactively resolving issues. Support MBCC and GMCVB sales teams with site inspections and ensure a seamless transition/turnover from sales to event manager in order to maintain continuity and client confidence. Proactively identify upsell opportunities (e.g. F&B, AV, IT/tech, Digital, Event Branding, Equipment & Services) to elevate the event experience and generate additional revenue, while remaining mindful of client cost efficiencies. Collaborate with exclusive Food & Beverage provider and review BEO summary to ensure logistical operational needs are aligned. Maintain a visible presence throughout all event phases to ensure high-touch service and timely issue resolution. Oversee the full client experience lifecyclefrom sales turnover through post-event wrap-up and return to sales. Apply hospitality-driven planning principles and service standards to ensure seamless execution and elevated client experiences. Event Operations & Execution Prepare and distribute event documentationincluding resumes, work orders, and diagramsat least 14 days prior to the first contracted date. Oversee coordination of all venue services and approved event contract partners. Maintain a strong onsite presence to ensure smooth communications, event execution, safety compliance, and stakeholder satisfaction. Conduct pre, during and post-event walkthroughs with clients, MBCC staff, and contract partners to ensure the MBCC/ Campus is event-ready, meets safety and quality standards, and is returned in its original condition. Proactively identify and resolve operational challenges by collaborating with internal teams to develop effective, client-focused solutions. Technology & Data Management Leverage Momentus (Ungerboeck) for event planning, communication, and documentation. Utilize the Corrigo platform for preventive maintenance and event-related work order requests. Collaborate with the Technical Operations Manager, and if need be IATSE, to estimate labor costs and coordinate AV/rigging service deposits. Prepare and distribute daily event reports to internal & external stakeholders prior to the next start time, so all parties are better prepared to support the event. Utilize Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint), Adobe Acrobat, and AutoCAD to support planning, reporting, and documentation workflows. Engage with data to support collection, analysis, and informed decision-making using tools such as Momentus, Coupa, Corrigo, AI, and IoT technologies. Financial Oversight Manage Momentus/NetSuite to submit and track event work orders. Generate, provide & collect event estimate for MBCC event related charges to the client 30 days prior to first contracted date. Ensure all Event Work Orders and Change Orders are accurate and billable charges are submitted to the Finance Department for event settlement within 3 days of last contracted date. Inform the client and document any event related changes in charges outlined on the estimate for transparency and to prevent settlement disputes. Support revenue forecasting across event-related services. Ensure compliance with internal procurement and financial policies. Guest Experience & Service Excellence Deliver white-glove service to clients, exhibitors and attendees from pre-event planning through post-event wrap-up, ensuring a seamless and elevated experience at every stage. Listen, gather details and respond to client, exhibitor, and attendee issues promptly to ensure timely and satisfactory resolution. Collaborate with MBCC Public Safety, and the first responder community to develop and communicate emergency preparedness, event threat assessments, and risk mitigation protocols. Maintain an understanding of culinary offerings and banquet service standards to align with client expectations. Champion MBCC sustainability initiatives and actively promote green event practices. Ensure completion of post-event debriefs to include client surveys, and follow-up to support continuous improvement and client satisfaction. Leadership & Team Coordination Lead internal and external meetingsfrom pre-event planning through post-event debriefs, including weekly production meetingsto ensure alignment, operational readiness, and continuous improvement in support of excellence in customer service and venue management. Support the development and mentorship of the Event Coordinator through active coaching and knowledge sharing. Collaborate and actively participate in MBCC exclusive Food & Beverage provider meetings to ensure seamless coordination and execution of service delivery. Additional Duties Perform other event-related responsibilities as assigned to ensure successful planning, execution, and client satisfaction. Qualifications
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty with excellence. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND EXPERIENCE: Bachelor's degree in Event Management, Hospitality, Business Administration, or related field preferred. Minimum of 3-5 years