PORT ORANGE – Director of Finance City of Port Orange City of Port Orange

POSITION OBJECTIVE: This position serves as the Chief Financial Officer for the City. This is a highly responsible administrative and technical position responsible for planning, organizing, managing, and providing administrative direction and oversight for all functions and activities of the Finance Department, including fiscal management, accounting, billing, procurement and contract services; directing and administering the fiscal operations and activities of the City, while providing highly responsible and complex professional assistance to the City Manager in areas of expertise. ESSENTIAL FUNCTIONS: 1. Responsible for all financial functions, facilities, services, and activities, including finance, treasury, accounting, billing, procurement and insurance policies. 2. Directly supervise all subordinate supervisors who are responsible for all employees in the Customer Service, Purchasing, and Accounting Divisions of the Finance Department. 3. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. 4 . Establishes City-wide accounting procedures, procurement policies, contract monitoring systems, internal control measures, financial reporting practices and budgeting process, and ensures they remain up to date. 5. Directs fiscal management of the City, including budget preparation, monitoring, and presentation. 6. Responsible for making revenue forecasts, monitoring collections, and reporting significant deviations from expectations to the City Manager. 7. Approves all payments and oversees that proper accounting procedures are used for processing collections and making payments, including handling of cash receipts, issuance of vendor checks, making bank wires and payroll disbursements. Approves payments by the use of City credit cards. 8. Makes cash flow analyses; manages the investment portfolio and ensures that investments meet policy guidelines, and that adequate cash is available to meet obligations. 9. Manages revenue collection programs including tax assessments, grants, license, user fees, and other sources; monitors restrictions on the use of those collections and ensures compliance with reporting or other provisions. 10. Prepares analysis and submits recommendations to the City Manager of municipal services and justifies adjustments to City fees and charges for services. 11. Coordinate efforts to secure bond or bank note financing and identify the revenue source that can support the scheduled loan amortization payments. 12. Prepares annual and 5-10-year revenue projections and determines the allowable funding sources that are allocated to specific projects in the capital improvement program. 13. Coordinates with the County Property Appraiser with the State required process for holding public hearings and setting the property tax millage. 14. Presides over operating budget and capital improvement program submittals and directs the preparation of an annual operating budget and capital improvement program, while working with the City Manager to determine the appropriate staffing and budget that should be funded to reach the desired levels of services to be attained by each department. 15. Presents the budget and capital program and acts as a resource for the budget reviews. Prepares periodic budget versus actual reports for review by the City Council. 16. Advises and otherwise provides assistance and guidance to the City Manager and other City staff and the public regarding financial and purchasing matters. 17. Supplies reports and information to other department heads regarding revenue and expenditure projections and provides assistance with handling unanticipated occurrences. 18. Participates in the formulation of economic development goals, objectives, and policies that might enhance the fiscal position of the City. 19. Develops and directs the implementation of goals, objectives, policies, procedures, and work standards for the Finance Department. 20. Selects and sets work standards for Finance Department personnel; evaluates and reviews work for acceptability and conformance with industry standards; responds to staff concerns, provides training opportunities, works to correct performance issues in coordination with Human Resources. 21. Develops and administers the budget for the Finance Department; approves all expenditures and manages the funds provided for staffing, equipment, materials, and supplies. 22. Monitors changes in laws and regulations affecting City operations and implements policy and procedural changes as required. 23. Oversees the Purchasing Division, which is responsible for developing invitations to bid and requests for proposals (RFPs); ensures that documentation for required products and services is clear, accurate, and specific; ensures compliance with all advertising and procurement procedures; evaluates bids and proposals and makes award recommendations; may negotiate contracts and agreements; and manages contract oversight following award. 24. Reviews Finance Department related contracts and agreements to ensure compliance with renewal provisions and updates to bonds and insurance requirements. 25. Oversees activities and provides administrative services to the Police and Fire Pension Plans; monitors and ensures compliance with grandfathered pension plans; monitors meetings to ensure services are performed contractually. 26. Provides input to human resources functions and serves on the management team for negotiations of the collective bargaining agreements; provides input on employee salary or benefit changes. 27. Finances renewals or changes to insurance policies. 28. Communicates effectively with other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues. 29. Prepares, reviews, and presents staff reports on special projects as assigned by the City Manager. 30. Approves City Council agenda transmittals from departments financially impacted. 31. Interacts with other outside public agencies regarding the financial affairs and fiscal management of the City. 32. Coordinates the annual independent financial audit and implements any auditor recommendations. ADDITIONAL RESPONSIBILITIES: This position is part of the City’s Emergency Management Team and, as such, shall be expected to perform all duties that are assigned during an emergency management operation. Any additional compensation, above the normal weekly salary shall be outlined by the City Manager in the City’s Emergency Management Activation and Emergency Declaration. Failure to appear to perform emergency management assignment and to work assigned shifts as scheduled by the City’s Emergency Management Director or individuals designated by the City Manager to assign such functions will result in disciplinary action up to and including termination. EDUCATION AND EXPERIENCE REQUIREMENTS: 1

Master’s Degree

in Accounting, Finance, Business or Public Administration, or related field is required. 2. Ten (10) years of experience in governmental finance or related field, to include five (5) years as a department head in charges of financial administration of a municipality within the State of Florida; or an equivalent combination of education and experience. 3. Preferred Certifications, Licenses, and Registrations include any of the following a. Certified Public Accountant (CPA). b. Certified Public Finance Officer (CPFO). c. Certified Government Finance Officer (CGFO).

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