U.S. Senate
Communications Specialist #5466
Department:
Communications Office Posting Date Range:
8/13/2025-8/27/2025 Pay Grade Range:
$84248-$147434 Work
Hours:
8:30am-5:30pm FLSA Status: Exempt Remote Work Status: Hybrid Hybrid Schedule: 1-2 weeks on-site per month All remote or hybrid work arrangements must be performed from within the continental United States, subject to Sergeant at Arms approval. The Senate Sergeant at Arms does not pay for relocation expenses. This vacancy announcement closes at 7pm EST. Late applications will not be accepted.
JOB OVERVIEW Job Description The Senate Sergeant at Arms and Doorkeeper seeks a Communications Specialist to write, edit, and prepare clear, concise, and grammatically correct written materials for the Senate and SAA communities. The position is responsible for creating SAA web content, notices, guides, newsletters, speeches, messages, and guides for the SAA Executive Office and Divisions that is timely and accurate. The Communications Specialist will edit policies, reports, presentations, acquisitions packets, and other materials, ensuring that the materials are tailored for a non-technical audience. In addition, the Communications Specialist will ensure that relevant information is reflected on the Senate and SAA intranets. Within the Senate Sergeant at Arms (SAA), the Office of Communications provides the Senate community timely and accurate information that highlights SAA services through weekly emails (the Bulletin), newsletters (the Chamber), and the Senate intranet (Webster). The Office also provides the SAA community with timely and accurate information through weekly Bulletins, newsletters (the Source) and an employee portal (SAA Connect). In addition, the Office provides editing and other support to the SAA Executive Office and Divisions.
Key Accountabilities/Essential Job Duties Writes, edits and prepares clear, concise, grammatically correct, and accessible written materials ’for the Sergeant at Arms. Produces materials such as web content, messages, guides, newsletters, and speeches, ensuring that the information is timely and accurate. Edits policies, reports, presentations, acquisition packets, and other materials, ensuring that information is tailored to a non-technical audience. Ensures that relevant information is reflected on the Senate and SAA intranets. Collaborates with all SAA divisions to gather information, translating technical concepts into customer-friendly language, and ensure consistent messaging and style. Designs and executes communication strategies to align with organizational goals. Monitors and incorporates feedback from stakeholders and audiences to improve communication effectiveness. Suggests and implements new ways to communicate with the Senate and SAA communities. Other duties, as assigned. JOB SPECIFICATIONS Required Education
Bachelor’s degree in Communications, Journalism, English, PublicRelations, or Political Science. Other Duties/ Responsibilities Stays current on the organization's developments to ensurecommunications are timely, relevant and impactful. Required Work Experience 3-4 years of relevant work experience or Master's degree with 2-3 years of relevant work experience. Required Special Skills/ Knowledge Excellent writing and editing skills. Ability to analyze complex information and communicate it clearly to non-technical audiences. Knowledge of professional communication principles and practices, including audience engagement and messaging. Ability to conduct research and prepare clear, concise communication materials. Attention to detail and accuracy in preparing written communications. Ability to collaborate effectively with team members and stakeholders across the organization. Strong time management skills, with the ability to handle multiple tasks and deadlines. As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role. Desired Qualifications Strong organizational and project management skills, with the ability to collaborate across departments to deliver high-quality communications. Proven experience in content creation and editing for publications, websites, and employee portals. Ability to present information so that readers can understand it quickly and easily. Flexibility, ability to prioritize, and ability to meet short deadlines. Two+ years’ experience in the Senate. Knowledge of SAA programs. Experience with Microsoft Office Suite. Working Conditions This position directly supports essential services of the U.S. Senate. As such, this position requires the employee be available and prepared to work during government shutdowns, in inclement weather, on holidays, weekends, and during late nights to ensure essential services to the Senate continue without interruption. In the context of government furloughs, this position is considered excepted. Work is primarily sedentary and performed at a computer. Occasional late nights and weekends. No exceptional physical demands.
CONDITIONS OF EMPLOYMENT To be employed by a Senate employing office in a paid position in the continental United States an individual must: 1. Be a U.S. citizen; 2. Be lawfully admitted for permanent residence and seeking citizenship as outlined in 8 U.S.C. § 1324b(a)(3)(B); 3. Be (i) admitted as a refugee under 8 U.S.C. § 1157 or granted asylum under 8 U.S.C. § 1158 and (ii) have filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or 4. Owe allegiance to the U.S. (i.e., qualify as a non-citizen U.S. national under federal law).
Employment is contingent on background / security investigation results. BENEFITS AT-A-GLANCE The SAA provides a highly competitive benefitspackage for all SAA staff. Our benefits extend beyond health care coverage tohelp provide employees with student loan reimbursement, professionaldevelopment, transportation subsidy, TSP/retirement savings, access to ourEmployee Assistance Program, and more! For more information regarding SAA’sbenefits, please visit
https://sen.gov/OPPW . ACCOMMODATIONS As an Equal Opportunity Employer, the SAA is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with SAA and need special assistance or an accommodation to complete the application process, please submit your request toemployment@saa.senate.govemail with “Accommodation” in the subject line. VOLUNTARY SELF-IDENTIFICATION FOR VETERANS' PREFERENCE If you areidentifying as veterans' preference eligible underthe VEOA, please use
this link
to complete your application for Veterans' Preference
AFTER
you apply for this position. The link will also be available on the "Thank You" page after you have submitted your job application.
Candidates only need to apply one time for veterans’ preference tobe considered for all future veterans’ preference positions within the SenateSergeant at Arms. All supporting documents must ONLY be provided within the Veterans’ Preference Application and within the stated deadline of the job announcement. Late applications for veterans’ preference will not be considered. Documentation to obtain veterans’ preference will not be considered if attached to the job application. If you need to revise or resubmit your Application for Veterans' Preference/documents, please withdraw your previous Application for Veterans' Preference and resubmit. If you require assistance, please email
SAARecruitment@saa.senate.gov . To view additional information regarding the VEOA, please click
here . An applicantwho declines to self-identify as a disabled veteran and/or to provideinformation and documentation regarding his/her disabled veteran’s status willnot be subjected to an adverse employment action, but the individual may beruled ineligible for veterans’preference.
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Communications Office Posting Date Range:
8/13/2025-8/27/2025 Pay Grade Range:
$84248-$147434 Work
Hours:
8:30am-5:30pm FLSA Status: Exempt Remote Work Status: Hybrid Hybrid Schedule: 1-2 weeks on-site per month All remote or hybrid work arrangements must be performed from within the continental United States, subject to Sergeant at Arms approval. The Senate Sergeant at Arms does not pay for relocation expenses. This vacancy announcement closes at 7pm EST. Late applications will not be accepted.
JOB OVERVIEW Job Description The Senate Sergeant at Arms and Doorkeeper seeks a Communications Specialist to write, edit, and prepare clear, concise, and grammatically correct written materials for the Senate and SAA communities. The position is responsible for creating SAA web content, notices, guides, newsletters, speeches, messages, and guides for the SAA Executive Office and Divisions that is timely and accurate. The Communications Specialist will edit policies, reports, presentations, acquisitions packets, and other materials, ensuring that the materials are tailored for a non-technical audience. In addition, the Communications Specialist will ensure that relevant information is reflected on the Senate and SAA intranets. Within the Senate Sergeant at Arms (SAA), the Office of Communications provides the Senate community timely and accurate information that highlights SAA services through weekly emails (the Bulletin), newsletters (the Chamber), and the Senate intranet (Webster). The Office also provides the SAA community with timely and accurate information through weekly Bulletins, newsletters (the Source) and an employee portal (SAA Connect). In addition, the Office provides editing and other support to the SAA Executive Office and Divisions.
Key Accountabilities/Essential Job Duties Writes, edits and prepares clear, concise, grammatically correct, and accessible written materials ’for the Sergeant at Arms. Produces materials such as web content, messages, guides, newsletters, and speeches, ensuring that the information is timely and accurate. Edits policies, reports, presentations, acquisition packets, and other materials, ensuring that information is tailored to a non-technical audience. Ensures that relevant information is reflected on the Senate and SAA intranets. Collaborates with all SAA divisions to gather information, translating technical concepts into customer-friendly language, and ensure consistent messaging and style. Designs and executes communication strategies to align with organizational goals. Monitors and incorporates feedback from stakeholders and audiences to improve communication effectiveness. Suggests and implements new ways to communicate with the Senate and SAA communities. Other duties, as assigned. JOB SPECIFICATIONS Required Education
Bachelor’s degree in Communications, Journalism, English, PublicRelations, or Political Science. Other Duties/ Responsibilities Stays current on the organization's developments to ensurecommunications are timely, relevant and impactful. Required Work Experience 3-4 years of relevant work experience or Master's degree with 2-3 years of relevant work experience. Required Special Skills/ Knowledge Excellent writing and editing skills. Ability to analyze complex information and communicate it clearly to non-technical audiences. Knowledge of professional communication principles and practices, including audience engagement and messaging. Ability to conduct research and prepare clear, concise communication materials. Attention to detail and accuracy in preparing written communications. Ability to collaborate effectively with team members and stakeholders across the organization. Strong time management skills, with the ability to handle multiple tasks and deadlines. As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role. Desired Qualifications Strong organizational and project management skills, with the ability to collaborate across departments to deliver high-quality communications. Proven experience in content creation and editing for publications, websites, and employee portals. Ability to present information so that readers can understand it quickly and easily. Flexibility, ability to prioritize, and ability to meet short deadlines. Two+ years’ experience in the Senate. Knowledge of SAA programs. Experience with Microsoft Office Suite. Working Conditions This position directly supports essential services of the U.S. Senate. As such, this position requires the employee be available and prepared to work during government shutdowns, in inclement weather, on holidays, weekends, and during late nights to ensure essential services to the Senate continue without interruption. In the context of government furloughs, this position is considered excepted. Work is primarily sedentary and performed at a computer. Occasional late nights and weekends. No exceptional physical demands.
CONDITIONS OF EMPLOYMENT To be employed by a Senate employing office in a paid position in the continental United States an individual must: 1. Be a U.S. citizen; 2. Be lawfully admitted for permanent residence and seeking citizenship as outlined in 8 U.S.C. § 1324b(a)(3)(B); 3. Be (i) admitted as a refugee under 8 U.S.C. § 1157 or granted asylum under 8 U.S.C. § 1158 and (ii) have filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or 4. Owe allegiance to the U.S. (i.e., qualify as a non-citizen U.S. national under federal law).
Employment is contingent on background / security investigation results. BENEFITS AT-A-GLANCE The SAA provides a highly competitive benefitspackage for all SAA staff. Our benefits extend beyond health care coverage tohelp provide employees with student loan reimbursement, professionaldevelopment, transportation subsidy, TSP/retirement savings, access to ourEmployee Assistance Program, and more! For more information regarding SAA’sbenefits, please visit
https://sen.gov/OPPW . ACCOMMODATIONS As an Equal Opportunity Employer, the SAA is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with SAA and need special assistance or an accommodation to complete the application process, please submit your request toemployment@saa.senate.govemail with “Accommodation” in the subject line. VOLUNTARY SELF-IDENTIFICATION FOR VETERANS' PREFERENCE If you areidentifying as veterans' preference eligible underthe VEOA, please use
this link
to complete your application for Veterans' Preference
AFTER
you apply for this position. The link will also be available on the "Thank You" page after you have submitted your job application.
Candidates only need to apply one time for veterans’ preference tobe considered for all future veterans’ preference positions within the SenateSergeant at Arms. All supporting documents must ONLY be provided within the Veterans’ Preference Application and within the stated deadline of the job announcement. Late applications for veterans’ preference will not be considered. Documentation to obtain veterans’ preference will not be considered if attached to the job application. If you need to revise or resubmit your Application for Veterans' Preference/documents, please withdraw your previous Application for Veterans' Preference and resubmit. If you require assistance, please email
SAARecruitment@saa.senate.gov . To view additional information regarding the VEOA, please click
here . An applicantwho declines to self-identify as a disabled veteran and/or to provideinformation and documentation regarding his/her disabled veteran’s status willnot be subjected to an adverse employment action, but the individual may beruled ineligible for veterans’preference.
#J-18808-Ljbffr