Infojini
REQUIRED SKILLS:
procurement
contracts and contract negotiations
solicitations
proposals
A bachelor's degree in business or public administration or a related field, with a minor or emphasis in procurement;
Four years of highly responsible experience involving procurement, with an emphasis on the preparation, evaluation, and administration of contracts.
ESSENTIAL FUNCTIONS:
Spearheads and takes full responsibility for their assigned Client Departments procurement needs, by assisting them to organize, prioritize, implement, and realize needed, authorized,
procurement activities; and
Provides guidance and informs their assigned Client Departments regarding contracting approaches, methods, options, best practices, industry standards, the vendor pool, small and
disadvantaged business, and choices at each step in the procurement process; and
Serves as a consultant to senior and middle management staff in the interpretation of contracts and contracting policies, and procedures; and
Prepares and issues solicitation packages for the purchase of goods and services, ensuring compliance with the Authority policies and procedures, and with established guidelines, rules,
and regulations
Prepares Board submittal packages and recommendations; and
Makes Award Recommendations; and
Monitors contractor performance and closes out files upon completion of contracts; and
Assist and/or resolves contract related protests or disputes and claims; and
Maintains accurate and current contract and relevant correspondence file system both in hardcopy and electronically and advises staff in advance of expiring contracts; and
Prepares timely weekly reports and other correspondence related to contract and procurement activity, including expirations, disputes, resolutions, and any other concerns expressed by
internal or external customers; and
Maintains a high degree of confidentiality relative to work performed.
Responsible for Contract Administration functions from Contract Award through Contract Close- out; and
Coordinates and facilitates the activities of contract management including meetings with vendors on all contract administration related matters; and
Ensures contracts are compliant with rules, regulations, policies, and procedures; and
Leads and/or guides staff in the procurement process and best practices.
Develops the Vendor Outreach Plan, compliance review of solicitation and checklist items; and
Facilitates Pre-proposal meetings; and
Develops Addendum Content; and
Reviews proposals and facilitates process to assist with Evaluation Committee Discussion; and
Reviews Conflict of Interest and Non-Disclosure Forms; and
Negotiates Contracts; and
Compliance Review on Procurement Packaging; and
Conducts price analysis and assist with cost analysis preparation; and
Attends CCGS weekly department meetings; and
Interfaces with Client Department and Government Entities.
MINIMUM QUALIFICATIONS:
A bachelor's degree in business or public administration or a related field, with a minor or emphasis in procurement; Four years of highly responsible experience involving procurement, with an emphasis on the preparation, evaluation, and administration of contracts.
AND
Possession of a valid California driver's license and an insurable driving record.
Bilingual skills in ASL, Mandarin, Cantonese, Vietnamese and/or Spanish are a plus.
Equivalent combinations of education, training and experience will be considered.
KNOWLEDGE OF:
Principles and practices of procurement of goods and services and construction related contracting; Legislation governing the construction contracting process. Computer systems designed for tracking procurement activity. ABILITY TO:
Research costs of various commodities, analyze and provide a recommendation from data. Forecast potential future costs for commodities; negotiate, evaluate, and implement large contracts, including construction contracts. Work under pressure with a high degree of responsibility and accountability. Effectively use computer-based data processing systems. Communicate effectively, both orally and in writing. Establish and maintain effective professional working relationships with co-workers, management, partner agencies and the community; lead or supervise staff.
Principles and practices of procurement of goods and services and construction related contracting; Legislation governing the construction contracting process. Computer systems designed for tracking procurement activity. ABILITY TO:
Research costs of various commodities, analyze and provide a recommendation from data. Forecast potential future costs for commodities; negotiate, evaluate, and implement large contracts, including construction contracts. Work under pressure with a high degree of responsibility and accountability. Effectively use computer-based data processing systems. Communicate effectively, both orally and in writing. Establish and maintain effective professional working relationships with co-workers, management, partner agencies and the community; lead or supervise staff.