EPIP
Position:
Administrative Assistant FLSA:
Part-time, Non-exempt Reports to:
Director of Administration Location:
San Francisco, CA Start Timeframe:
Metta Fund seeks to have an individual in place as soon as possible Compensation:
This position offers competitive compensation Apply to:
Please submit a cover letter and resume to info@mettafund.org, with subject Applying for Administrative Assistant. No phone inquiries please. Metta Fund is a private foundation that identifies, advocates for, and invests in high-quality and innovative organizations to improve the health for all in San Francisco, particularly its aging population and those who are furthest from access and opportunity. Essential Duties and Responsibilities: • Serve as the initial face of the foundation, including greeting visitors and answering and screening telephone calls • Manage Metta Fund’s Community Room calendar, and complete database entry in Salesforce for Community Room reservations and grant-related activities • Prepare Community Room for meetings, orient users on equipment usage, handle breakdown and cleanup after meetings; serve as a liaison to Community Room users by answering any questions they have and processing paperwork • Event planning for Board, Executive and Programs, including but not limited to sending out invitations, set-up, and food ordering • Create and manage invitation list for events using Salesforce database, online invitations and other electronic tools • Take staff meeting notes, and transcribe notes for distribution • Assist in preparing Board meeting materials and uploading into BoardEffect system • Provide administrative support for foundation staff, including any special projects designated by the CEO, photocopying, collating, scanning, mailing, scheduling, and filing documents • Handle incoming and outgoing correspondences such as U.S. mail, email, i.e. Metta info email • Set up meetings, conference calls and webinars as needed • Maintain office staff calendar • Maintain a clean reception area, Community Room, supply room, and kitchen Qualifications and Requirements: • At least 3 years of administrative experience required • Associate’s or Bachelor’s degree recommended • Strong computer skills, including maintaining a database. Proficient with Windows, Microsoft Office (Word, Excel, Outlook, PowerPoint, Access), Salesforce/foundationConnect, BoardEffect • Experience with list management processes and tools • Excellent attention to detail and ability to manage multiple ongoing tasks • Excellent written and verbal communication and interpersonal skills • Work independently and take initiative in decision-making and problem-solving • Working collaboratively as part of a small team Metta Fund is equal opportunity employer. All applicants will be considered for employment without attention to race/ ethnicity, religion, age, sex, sexual orientation, gender identity, national origin, veteran or disability status.
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Administrative Assistant FLSA:
Part-time, Non-exempt Reports to:
Director of Administration Location:
San Francisco, CA Start Timeframe:
Metta Fund seeks to have an individual in place as soon as possible Compensation:
This position offers competitive compensation Apply to:
Please submit a cover letter and resume to info@mettafund.org, with subject Applying for Administrative Assistant. No phone inquiries please. Metta Fund is a private foundation that identifies, advocates for, and invests in high-quality and innovative organizations to improve the health for all in San Francisco, particularly its aging population and those who are furthest from access and opportunity. Essential Duties and Responsibilities: • Serve as the initial face of the foundation, including greeting visitors and answering and screening telephone calls • Manage Metta Fund’s Community Room calendar, and complete database entry in Salesforce for Community Room reservations and grant-related activities • Prepare Community Room for meetings, orient users on equipment usage, handle breakdown and cleanup after meetings; serve as a liaison to Community Room users by answering any questions they have and processing paperwork • Event planning for Board, Executive and Programs, including but not limited to sending out invitations, set-up, and food ordering • Create and manage invitation list for events using Salesforce database, online invitations and other electronic tools • Take staff meeting notes, and transcribe notes for distribution • Assist in preparing Board meeting materials and uploading into BoardEffect system • Provide administrative support for foundation staff, including any special projects designated by the CEO, photocopying, collating, scanning, mailing, scheduling, and filing documents • Handle incoming and outgoing correspondences such as U.S. mail, email, i.e. Metta info email • Set up meetings, conference calls and webinars as needed • Maintain office staff calendar • Maintain a clean reception area, Community Room, supply room, and kitchen Qualifications and Requirements: • At least 3 years of administrative experience required • Associate’s or Bachelor’s degree recommended • Strong computer skills, including maintaining a database. Proficient with Windows, Microsoft Office (Word, Excel, Outlook, PowerPoint, Access), Salesforce/foundationConnect, BoardEffect • Experience with list management processes and tools • Excellent attention to detail and ability to manage multiple ongoing tasks • Excellent written and verbal communication and interpersonal skills • Work independently and take initiative in decision-making and problem-solving • Working collaboratively as part of a small team Metta Fund is equal opportunity employer. All applicants will be considered for employment without attention to race/ ethnicity, religion, age, sex, sexual orientation, gender identity, national origin, veteran or disability status.
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