USA Jobs
Academic Coordinator - Undergraduate Architecture
USA Jobs, Philadelphia, Pennsylvania, United States, 19102
Academic Coordinator - Undergraduate Architecture
The Undergraduate Architecture Academic Coordinator supports the administration of the Architecture major and minors in the School of Arts and Sciences, working closely with the Undergraduate Chair to manage academic operations, student advising logistics, and program communications. Key responsibilities include coordinating registration and graduation processes, maintaining student records, organizing student-facing and recruitment events, supporting administrative and financial operations, facilitating career services partnerships, and supervising student workers. This role requires strong interpersonal, organizational, and communication skills to support a dynamic academic program and its students. Job Responsibilities Academic Advising and Registrar Coordination: Serve as the liaison to the Registrar to support undergraduate students with advanced registration, registration, drop/add procedures, independent study requests, waiver requests, and other academic matters. Prepare course schedules each semester, including building and revising courses and degree programs through the Curriculum Manager system. Student Records and Advising Support: Manage the declaration of majors and minors. Prepare graduation certificates of completion; coordinate the advising schedule. Maintain and update student course records to ensure accurate attribution toward degree requirements. Student Engagement and Recruitment: Coordinate visits from prospective applicants and admitted students. Liaise with College Admissions to support recruitment efforts. Prepare and distribute materials for events. Reserve spaces and organize logistics for student-facing events, including Majors Fairs and other recruitment activities. Maintain student listservs. Coordinate student receptions. Liaise with Career Services partners to help connect students with relevant professional development resources. Administrative and Event Logistics: Process department supply and catering orders; review faculty expense reimbursements. Oversee accommodations for departmental guests. Manage Purchasing Card transactions for course materials and supplies. Process payments for student awards, guest speakers, and critics. Budget Oversight and Financial Compliance: Partner with the Weitzman Finance team to ensure compliance with University and School financial policies and best practices. Work closely with the Chair to review monthly department budget reports, monitor spending, and align expenditures with designated budget lines. Supervision of Student Workers: Supervise student workers to support program operations and events. Other Duties: Perform additional tasks and responsibilities as assigned. Qualifications Required: High School Grad/GE Degree and 5 to 7 years of experience or equivalent combination of education and experience. Attention to detail, ability to multi-task, excellent organizational skills and effective communication skills. Sound professional judgement and ability to exercise discretion in working with confidential and/or sensitive matters. Preferred: Associate degree. BEN Financials training in Inquiry, Requisitioner, and Journals. Computer proficiency (Windows, Word, Excel); Student Record System and web skills. Knowledge of University policies and procedures. Job Location - City, State Philadelphia, Pennsylvania Department / School School of Design Pay Range $21.15 - $27.50 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law. Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits The University of Pennsylvania offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
The Undergraduate Architecture Academic Coordinator supports the administration of the Architecture major and minors in the School of Arts and Sciences, working closely with the Undergraduate Chair to manage academic operations, student advising logistics, and program communications. Key responsibilities include coordinating registration and graduation processes, maintaining student records, organizing student-facing and recruitment events, supporting administrative and financial operations, facilitating career services partnerships, and supervising student workers. This role requires strong interpersonal, organizational, and communication skills to support a dynamic academic program and its students. Job Responsibilities Academic Advising and Registrar Coordination: Serve as the liaison to the Registrar to support undergraduate students with advanced registration, registration, drop/add procedures, independent study requests, waiver requests, and other academic matters. Prepare course schedules each semester, including building and revising courses and degree programs through the Curriculum Manager system. Student Records and Advising Support: Manage the declaration of majors and minors. Prepare graduation certificates of completion; coordinate the advising schedule. Maintain and update student course records to ensure accurate attribution toward degree requirements. Student Engagement and Recruitment: Coordinate visits from prospective applicants and admitted students. Liaise with College Admissions to support recruitment efforts. Prepare and distribute materials for events. Reserve spaces and organize logistics for student-facing events, including Majors Fairs and other recruitment activities. Maintain student listservs. Coordinate student receptions. Liaise with Career Services partners to help connect students with relevant professional development resources. Administrative and Event Logistics: Process department supply and catering orders; review faculty expense reimbursements. Oversee accommodations for departmental guests. Manage Purchasing Card transactions for course materials and supplies. Process payments for student awards, guest speakers, and critics. Budget Oversight and Financial Compliance: Partner with the Weitzman Finance team to ensure compliance with University and School financial policies and best practices. Work closely with the Chair to review monthly department budget reports, monitor spending, and align expenditures with designated budget lines. Supervision of Student Workers: Supervise student workers to support program operations and events. Other Duties: Perform additional tasks and responsibilities as assigned. Qualifications Required: High School Grad/GE Degree and 5 to 7 years of experience or equivalent combination of education and experience. Attention to detail, ability to multi-task, excellent organizational skills and effective communication skills. Sound professional judgement and ability to exercise discretion in working with confidential and/or sensitive matters. Preferred: Associate degree. BEN Financials training in Inquiry, Requisitioner, and Journals. Computer proficiency (Windows, Word, Excel); Student Record System and web skills. Knowledge of University policies and procedures. Job Location - City, State Philadelphia, Pennsylvania Department / School School of Design Pay Range $21.15 - $27.50 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law. Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits The University of Pennsylvania offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.