Office Manager

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Summary

Paragon Professional Services, a subsidiary of Bering Straits Native Corporation, is currently seeking a qualified Office Manager for the Hanover, MD office and area. The Office Manager performs a broad range of administrative duties in support of contracts and associated employees for the local office. The ideal candidate must be able to handle and prioritize multiple tasks for various stakeholders, including employees, subcontractors, government clients, other departments, and office vendors. The successful Office Manager must present a positive image, be self-directed, proactive, and perform responsibilities with a sense of urgency.

Essential Duties & Responsibilities

• Perform standard office duties such as producing general written or electronic correspondence, memos, reports, briefing charts, and documents.
• Coordinate activities of various departments or workers within the department.
• Perform onboarding/offboarding activities for all employees at the local office.
• Coordinate with client representatives to ensure they have required information for personnel onboarding and offboarding.
• Ensure CAC and GFE for all employees and subcontractors are obtained or submitted to client representatives promptly.
• Manage and organize office operations, including auditing expense reports, filing, requisition of supplies, and clerical services.
• Procure items and services as needed, ensuring proper and expeditious expense reporting.
• Screen visitors, calls, emails, and mail, handling follow-up tasks accordingly.
• Support and participate in scheduled meetings, taking minutes and tracking action items.
• Maintain and organize the local office Teams site.
• Organize special events and team offsite meetings, managing logistics like booking hotels, technology needs, and meals.
• Perform other duties as assigned by the Operations Manager.

Qualifications - Experience, Education, and Certification

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements include:

• Five (5) years of office or facilities management and coordination experience.
• High school diploma or equivalent.
• Must have or be able to attain a National Agency Check with Inquiries, requiring US Citizenship.

Preferred Knowledge, Skills, Abilities, and Characteristics

• Shows initiative and is proactive.
• Highly organized and detail-oriented.
• Customer service oriented.
• Effective verbal and written communication skills.
• Ability to prioritize multiple tasks.
• Ability to work with minimal guidance.
• Strong Microsoft Office skills.

Physical and Work Environment

The physical demands include maintaining physical condition for sitting, walking, standing, and occasional bending or stooping. The work environment is primarily an office setting with exposure to computer screens, requiring extensive use of a computer, keyboard, mouse, and phone system. Occasional travel may be required.

Supervisory Responsibilities

Hires and supervises direct reports.

Additional Factors

Must pass pre-employment drug screening and background checks, and obtain necessary security clearances if required.

BSNC offers preference to shareholders and is an equal opportunity employer, participating in E-Verify and maintaining a drug-free workplace.