Residency Program Coordinator - Psychiatry

**_Strength Through Diversity_** **_Groundbreaking science. Advancing medicine. Healing made personal._** **_Roles & Responsibilities:_** The Residency Program Coordinator works under the guidance of the senior Residency Coordinator and the program directors. The role of the program coordinator is to ensure compliance with current guidelines of the American Medical Association (AMA), Accreditation Council for Graduate Medical Education (ACGME) and applicable specialty boards. In this role, he/she will coordinates the day-to-day operations of the department’s residency and/or fellowship program. Under the guidance of the Residency Program Directors and senior coordinator, the role involves timely submission of completed House staff appointment applications to the medical center. The incumbent maintains rotation schedules and manages grand rounds, as well as maintains accurate records of current and past residents. **Assisting Senior Program Coordinator:** + Assist in coordinating Orientation Day for new house staff inclusive of revisions to the Residency Training Program Manual, Security and Human Resources clearance, subscription forms and society membership applications etc. + Assist in coordinating all aspects of the resident/fellow interview process including scheduling interview dates, corresponding with potential applicants, confirming meetings and appointments and ensuring applicant credentials are in compliance with current guidelines. + Assist in coordinating with House Staff Affairs and Human Resources to ensure completion of documents received from ERAS (Electronic Residency Application System) for appointment of house staff applicants. Follows up with applicants regarding missing credentials in order to expedite the processing of appointments, reappointments. Also monitors licensing requirements. + Implements all required modules of the New Innovations residency management software, to include the management and reporting of data as well as user training for program faculty and residents/fellows. + Serves as resource for all house staff personnel. Notifies residents/fellows of orientation, rotation schedules, encompassing vacations, conferences and approved leaves of absence while ensuring compliance within current guidelines. Communicates conditions of house staff appointment to candidates at or before the time of interview. Assists in resolving problems and concerns. Assists International applicants with J1 and H1 VISA and submits required documents to ECFMG, NYS Education department, International Personnel in Human Resources and House Staff Affairs. + Provides administrative assistance for all residency and fellowship programs including, but not limited to, the following: handling inquiries, sorting correspondence, setting up folders, maintaining residency program files in accordance with records retention schedules, assisting in requests for verification of residency training, and maintaining calendar of applicant appointments and meetings. + Assist in ensuring compliance with departmental policies and procedures and also ensures compliance with all residency/fellowship program requirements. This includes, but is not limited to submitting duty hour reports to the Compliance Office, collecting and tracking evaluations of the residents, faculty and program, and ensuring compliance regarding any house staff moonlighting or other professional activities outside the scope of the program. + Assist in arranging for resident/fellow participation in activities within and outside the program, such as Core Curriculum, Chief Residents Retreat, research days and House Staff Council Organizes rank order list meeting for the Resident Selection Committee, and ensure accurate rank order list submission to the National Resident Matching Program (NRMP website). + Maintains and monitors records of resident attendance for all required educational activities, including conferences and other didactic experiences. + Assist in developing and maintaining program letters of agreement for all required rotations at outside institutions. + Prepares for Internal Reviews of the program as directed by the GME Office. **Independent Responsibilities:** + Manages Departmental Grand Rounds and reimbursement in coordination with the department chair. + Assist in coordinating Orientation Day for new Geriatric Psychiatry and Consultation Liaison Fellows inclusive of revisions to the Residency Training Program Manual, Security and Human Resources clearance, subscription forms and society membership applications etc. + Assist in coordinating all aspects of the Geriatric Psychiatry and Consultation Liaison Fellow interview process including scheduling interview dates, corresponding with potential applicants, confirming meetings and appointments and ensuring applicant credentials are in compliance with current guidelines. + Assist in coordinating with House Staff Affairs and Human Resources to ensure completion of documents received from ERAS (Electronic Residency Application System) for appointment of Consultation Liaison fellow applicants. Follows up with applicants regarding missing credentials in order to expedite the processing of appointments, reappointments. Also monitors licensing requirements. + Implements all required modules of the New Innovations residency management software, to include the management and reporting of data as well as user training for program faculty and fellows. Is also responsible for collecting demographic information and updating the American Medical Association (AMA) tracking system and maintaining complete demographic information in New Innovations. + Assist in preparing fellow schedules, which includes didactic lecture series and calendar of events. Corresponds with lecturers and coordinates lecture dates, topics and audiovisual needs. + Provides administrative assistance for fellowship programs including, but not limited to, the following: handling inquiries, sorting correspondence, setting up folders, maintaining residency program files in accordance with records retention schedules, assisting in requests for verification of residency training, and maintaining calendar of applicant appointments and meetings. + Assist in ensuring compliance with departmental policies and procedures and also ensures compliance with all residency/fellowship program requirements. This includes, but is not limited to submitting duty hour reports to the Compliance Office, collecting and tracking evaluations of the residents, faculty and program, and ensuring compliance regarding any house staff moonlighting or other professional activities outside the scope of the program. **_Requirements:_** + Bachelor’s degree or equivalent experience + 3 years administrative experience in a medical and/or academic setting. Certified as TAGME (Training Administrators of Graduate Medical Education) preferred **_Strength Through Diversity_** The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together. We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care. Explore more about this opportunity and how you can help us write a new chapter in our story! **_Who We Are_** **Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.** **Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.** _The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation._ **EOE Minorities/Women/Disabled/Veterans**