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Summary Of The Position
The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, credit memos, and payments for our multi-store grocery chain. This role ensures compliance with company policies, maintains strong vendor relationships, and supports smooth operations by keeping all accounts up to date.
- Process a high volume of invoices daily from multiple store locations, ensuring accuracy in pricing, quantities, and approvals.
- Match purchase orders, receiving documents, and invoices to verify correct billing.
- Review and reconcile vendor statements to ensure all invoices are captured and paid on time.
- Prepare weekly payment runs, including checks, ACH, and other electronic payments.
- Communicate with store managers and department heads to resolve invoice discrepancies.
- Maintain organized and accurate accounts payable files and records.
- Ensure compliance with sales tax regulations and company purchasing policies.
- Assist with month-end close by providing AP reports, accruals, and reconciliations.
- Support year-end audit requests related to accounts payable.
The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, credit memos, and payments for our multi-store grocery chain. This role ensures compliance with company policies, maintains strong vendor relationships, and supports smooth operations by keeping all accounts up to date.
Essential Duties And Responsibilities
- Process a high volume of invoices daily from multiple store locations, ensuring accuracy in pricing, quantities, and approvals.
- Match purchase orders, receiving documents, and invoices to verify correct billing.
- Review and reconcile vendor statements to ensure all invoices are captured and paid on time.
- Prepare weekly payment runs, including checks, ACH, and other electronic payments.
- Communicate with store managers and department heads to resolve invoice discrepancies.
- Maintain organized and accurate accounts payable files and records.
- Ensure compliance with sales tax regulations and company purchasing policies.
- Assist with month-end close by providing AP reports, accruals, and reconciliations.
- Support year-end audit requests related to accounts payable.
Education And Experience
- High school diploma or equivalent; associate degree or accounting coursework preferred.
- 2+ years of accounts payable or general accounting experience, preferably in retail or grocery.
- Proficiency in Microsoft Excel and accounting software (Sage Intacct, a plus).
- Strong attention to detail and organizational skills.
- Ability to manage deadlines in a fast-paced, multi-location environment.
- Excellent communication skills for working with vendors and internal teams.
- Moderate physical effort is required.
- Prolonged sitting will be required.
- Must be able to lift up to 30 1bs. occasionally and up to 20 1bs. consistently.
- Office-based in East Windsor with occasional visits to store locations for training or issue resolution.
- Standard business hours with flexibility during month-end and year-end close.
Seniority level
Seniority level
Entry level
Employment type
Employment type
Full-time
Job function
Job function
Accounting/Auditing and Finance-
Industries
Retail Groceries
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