West Field High School-Head Secretary

A position has been declared open in the Weber School District for the Head Secretary at West Field High School. This position is for 8 hours per day, 12 months per year. The position has a start date of August 1, 2023. Applicants may apply on wsd.tedk12.com/hire. Files will be reviewed before interviews are scheduled. THIS POSITION WILL REMAIN OPEN UNTIL FILLED, AFTER A MINIMUM OF 5 WORKING DAYS. This position will work for the 2023/24 school year to help prepare West Field High School for opening during the 2024/25 school year.

Purpose Statement

The job of a High School Head Secretary was established for the purpose of providing administrative support to the secondary school-site principal and other administrators; conveying information regarding school functions and procedures; ensuring compliance with the site's financial, legal, and administrative requirements; and overseeing the office activities. This job reports to the School Principal.

Essential Functions

1. Compiles data from a wide variety of sources (e.g. financial activities, absences, work orders, purchasing requests, inventory, etc.) for the purpose of complying with financial, legal, and/or administrative requirements.
2. Coordinates a wide variety of programs and/or activities (e.g. school usage, textbook orders, conferences/meetings, budget expenditures, etc.) for the purpose of meeting program and/or activity requirements in compliance with established guidelines.
3. Maintains a wide variety of documents, files, and records (manual and computer) (e.g. administrative confidential records, office procedures, building personnel records, etc.) for the purpose of providing up-to-date reference and audit trail.
4. Maintains inventories of supplies and materials (e.g. all general supplies, equipment repairs, etc.) for the purpose of ensuring items' availability.
5. Monitors account balances and financial transactions (e.g. general fund school budget, account expenditures, purchase order documentation, etc.) for the purpose of maintaining accurate records in compliance with accounting and record-keeping practices.
6. Oversees office staff, student assistants, volunteers, etc. for the purpose of ensuring appropriate procedures are followed and/or meeting work demands.
7. Prepares a wide variety of reports and written materials (e.g. budgets, memos, letters, handbooks, minutes, etc.) for the purpose of documenting activities, providing written references, and/or conveying information.
8. Processes a variety of documents and materials (e.g. purchase orders, substitute time sheets, work orders, etc.) for the purpose of disseminating information to appropriate parties.
9. Responds to inquiries from a variety of internal and external parties by phone, letter, and/or in person (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties, and/or referring to others.
10. Support assigned administrative personnel for the purpose of providing assistance with their administrative functions.
11. Assists other personnel with the purpose of supporting them in the completion of their work activities.
12. Other duties as assigned by the principal.

Job Requirements/Skills/Abilities

Must be able to operate standard office equipment including pertinent software applications; plan and manage projects; perform basic bookkeeping; and prepare and maintain accurate records. Must have knowledge of concepts of grammar and punctuation; bookkeeping principles; business telephone etiquette; common office machines; and office methods and practices. Must be able to communicate with diverse groups; establish and maintain effective relationships with children; maintain confidentiality; meet deadlines and schedules; set priorities; and work with constant interruptions. Regular and reliable attendance is a necessary essential function of this job. Job-related experience with increasing levels of responsibility is required.

Education

High School diploma or equivalent.

About the Company

Weber School District is a public school district located in Weber County, Utah, United States.