City of Sioux Falls, SD
Salary: $2,859.20 - $3,308.00 Biweekly
Location : City of Sioux Falls, SD
Job Type: Midmanagement
Job Number: 202500108
Department: Finance
Opening Date: 07/29/2025
Closing Date: 8/20/2025 5:00 PM Central
Job Summary
1. Mission-Driven Environment
1. Collaborate with departmental personnel and lead strategic centralized procurement services, develop contracts, bid specifications, and author requests for proposals and agreements for the procurement of equipment, supplies, and services.
2. Ensure compliance of requisitions, bids, and proposals with all regulations. Verify availability of funds and corresponding budgets and appropriate approvals have been completed. Maintain detailed and organized records to ensure the City's position is well-documented.
3. Lead major complex procurement projects, in coordination with multiple departments, negotiate contracts and assist drafting agreements.
4. Develop and maintain a network of supplier relationships hold suppliers and contractors accountable for compliance with specifications, plans, delivery timelines, and pricing. Facilitate the resolution of problems and issues arising from the purchase of equipment, supplies, and services. Implement and provide support for the utilization of the City's procurement applications, including end-user training and troubleshooting.
5. Facilitate comprehensive procurement services, adhere to all regulations, conduct pre-bid conferences, address inquiries on bids or proposals, coordinate and communicate responses, and recommend course of action for both internal and external stakeholders. Compile, analyze, communicate, and document bid results and prepare internal reports.
6. Review, tabulate, evaluate, document price quotes, bid and request proposals, bid specifications, and construction documents. Ensure specifications or qualifications are compliant with regulations and make recommendations and facilitate selection meetings.
7. Develop and lead strategic contracts and inventory management best practices, maintain an awareness of supply chain, communicate status with departmental partners, and ensure efficient and cost-effective service delivery. Conduct research, evaluate vendors, conduct cost-benefit analysis to find suitable supply options, and recommend and approve suppliers.
8. Collaborate with departments to establish annual and multi-year purchasing contracts to ensure timely delivery of equipment, supplies, and services. Provide departmental support to ensure utilization of the City's procurement and financial software applications, including end-user training, troubleshooting user technical issues, and assisting with data entry or account setups.
9. Oversee fulfillment of orders including order tracking, service fulfillment, monitoring vendor or supplier performance, following up on warranties and service agreements, completing pricing revisions and order cancellations, and resolving product or invoice discrepancies.
10. Provide coordination support with departments to lead purchasing logistics for disasters and FEMA events. Support the disposal of the City's surplus property and the annual surplus property auction.
11. Perform other such duties and functions as are outlined for this position in the departmental position result description and performance standard.
Minimum Qualifications
Graduation from an accredited college or university with a bachelor's degree in business administration, finance, economics, or other specialized discipline and a minimum of three (3) years' experience in purchasing, contract, and bid activities; or any such combination of education, experience, and training as may be acceptable to the hiring authority.
Supplemental Information
Location : City of Sioux Falls, SD
Job Type: Midmanagement
Job Number: 202500108
Department: Finance
Opening Date: 07/29/2025
Closing Date: 8/20/2025 5:00 PM Central
Job Summary
1. Mission-Driven Environment
- The culture is service-oriented , with a strong emphasis on accountability to taxpayers and supporting department operations .
- Procurement decisions are aligned with the city's values: transparency, fiscal responsibility, and ethical stewardship of public funds.
- Procurement analysts work closely with multiple large departments to procure equipment, services and supplies.
- Our culture promotes interdepartmental cooperation , ongoing communication and developing relationships.
- As a member of the Procurement team there is a strong focus on compliance , regulations , and adherence to policy .
- There is a culture of process and structure , with clear rules around bidding, contracts, and vendor selection.
- The Procurement Team is courteous, respectful, supportive, and fun .
- The office has a tight-knit team atmosphere , where work life balance is valued.
- The Procurement Team values data-driven decision-making and uses software systems to streamline procurement.
- A Procurement Analyst is often encouraged to bring ideas for efficiency improvements and cost-saving initiatives .
1. Collaborate with departmental personnel and lead strategic centralized procurement services, develop contracts, bid specifications, and author requests for proposals and agreements for the procurement of equipment, supplies, and services.
2. Ensure compliance of requisitions, bids, and proposals with all regulations. Verify availability of funds and corresponding budgets and appropriate approvals have been completed. Maintain detailed and organized records to ensure the City's position is well-documented.
3. Lead major complex procurement projects, in coordination with multiple departments, negotiate contracts and assist drafting agreements.
4. Develop and maintain a network of supplier relationships hold suppliers and contractors accountable for compliance with specifications, plans, delivery timelines, and pricing. Facilitate the resolution of problems and issues arising from the purchase of equipment, supplies, and services. Implement and provide support for the utilization of the City's procurement applications, including end-user training and troubleshooting.
5. Facilitate comprehensive procurement services, adhere to all regulations, conduct pre-bid conferences, address inquiries on bids or proposals, coordinate and communicate responses, and recommend course of action for both internal and external stakeholders. Compile, analyze, communicate, and document bid results and prepare internal reports.
6. Review, tabulate, evaluate, document price quotes, bid and request proposals, bid specifications, and construction documents. Ensure specifications or qualifications are compliant with regulations and make recommendations and facilitate selection meetings.
7. Develop and lead strategic contracts and inventory management best practices, maintain an awareness of supply chain, communicate status with departmental partners, and ensure efficient and cost-effective service delivery. Conduct research, evaluate vendors, conduct cost-benefit analysis to find suitable supply options, and recommend and approve suppliers.
8. Collaborate with departments to establish annual and multi-year purchasing contracts to ensure timely delivery of equipment, supplies, and services. Provide departmental support to ensure utilization of the City's procurement and financial software applications, including end-user training, troubleshooting user technical issues, and assisting with data entry or account setups.
9. Oversee fulfillment of orders including order tracking, service fulfillment, monitoring vendor or supplier performance, following up on warranties and service agreements, completing pricing revisions and order cancellations, and resolving product or invoice discrepancies.
10. Provide coordination support with departments to lead purchasing logistics for disasters and FEMA events. Support the disposal of the City's surplus property and the annual surplus property auction.
11. Perform other such duties and functions as are outlined for this position in the departmental position result description and performance standard.
Minimum Qualifications
Graduation from an accredited college or university with a bachelor's degree in business administration, finance, economics, or other specialized discipline and a minimum of three (3) years' experience in purchasing, contract, and bid activities; or any such combination of education, experience, and training as may be acceptable to the hiring authority.
Supplemental Information
- Knowledge of purchasing processes and methodologies.
- Knowledge of business practices related to contract law and applicable rules and regulations that govern competitive public bidding processes and purchasing.
- Knowledge of purchasing software systems and personal computer business software applications.
- Knowledge of business practices related to contract law and applicable rules and regulations that govern competitive public bidding processes.
- Ability to prepare procurement reports and detailed bid specifications.
- Ability to make accurate mathematical and statistical calculations.
- Ability to establish and maintain effective working relationships with coworkers and vendors.
- Ability to communicate effectively, both orally and in writing.
- Ability to analyze bids and proposals.
- Ability to maintain confidentiality and integrity of the Finance department.
- Ability to demonstrate strong project management skills.
- Competitive salary with other public and industry positions, including step advancements.
- The City participates in the South Dakota Retirement System . Employees receive a 6% match . Additionally, employees may choose to enroll in a Deferred Compensation Plan.
- Health, Dental, and Vision Insurance: Competitive rates for single, 2-party, and family.
- 11 paid holidays and 2 personal leave days each calendar year.
- New employees are granted 40 hours of vacation at time of hire and accrue an additional 2 weeks in their first year.
- Sick leave accrues over 96 hours per year.
- The City of Sioux Falls is an eligible employer for the Public Service Loan Forgiveness program.