Accounting Specialist

Accounting Specialist

Accounting Specialist Job Type - Permanent Pay Rate - $60,000.00 - $70,000.00 / Yearly

Robert Half is seeking an experienced Accounting Specialist to join our client's team! This position will join an accounting team consisting of a CFO, Controller, Assistant Controller, and other Project Accountants. Ideal candidates with have prior experience with accounts payable, accounts receivable, and billing.

Responsibilities:

• Assist with month-end and year-end close processes, including reconciliations of AP and AR accounts.
• Monitor cash flow by maintaining accurate and up-to-date records of receivables and payables.
• Collaborate with the finance team to support audits and generate financial reports as needed.
• Stay informed on applicable state and federal tax regulations regarding invoices and AP/AR compliance.

• Process vendor invoices, including matching purchase orders, reviewing discrepancies, and resolving billing issues promptly.
• Code, audit, and enter invoices into the accounting system with accuracy.
• Prepare weekly/monthly payment runs, including checks, ACH, and electronic payments.
• Maintain vendor files, ensuring appropriate tax forms (W-9s) and compliance documents are up to date.
• Assist with negotiating payment terms and managing lien releases when necessary for subcontractors and suppliers.

• Generate and distribute customer invoices based on project milestones or contractual agreements.
• Apply payments to customer accounts and monitor aging reports to ensure timely collections.
• Resolve customer billing issues, discrepancies, or outstanding payments, maintaining positive client relationships.
• Work closely with project managers to confirm billing accuracy and maintain detailed records of all transactions.

Desired Experience:

• 2+ years of experience in AP/AR within the construction industry.
• Proficiency in construction accounting software and Microsoft Excel (advanced skills preferred).
• Strong knowledge of lien waivers, progress billing, and retainage practices.
• Exceptional organizational and time-management skills, with great attention to detail.
• Excellent communication skills, both written and verbal, for vendor and customer interactions.

Our client offers a very strong health insurance and overall benefit package for all employees. Newly renovated office and kitchen space. Free onsite parking with dedicated parking lot. Great team atmosphere.