Accounts Payable Clerk

Accounts Payable Clerk Contract Position

We have an outstanding contract position for an Accounts Payable Clerk to join a leading company located in the Miami, FL area. The Accounts Payable Specialist will play a key role in the purchase-to-payment (P2P) process, receiving/entering invoices, reconciling vendor accounts, and responding to inquiries. Monitor all accounts to make sure payments are current and up to date for all suppliers.

Responsibilities:

• Maintain high productivity and strong attention to detail, good organizational skills, and the ability to prioritize tasks in changing situations.
• Ensure accurate vendor invoice is processed and respond to vendor inquiries.
• Resolve discrepancies by cooperating with business partners and vendors, and recognize typical problems and select solutions from established options; this applies to internal and external suppliers.
• Prepare reconciliation of receipts, vendor statements, and other AP reporting; includes internal and external, like maintaining the Inventory in transit file up to date.
• Establish and maintain relationships with new and existing vendors; this includes interdepartmental communication with Procurement, Planning, and logistics to solve any discrepancies while performing transactions within the system.
• Pays vendor invoices, receives, and posts customer payments on a timely basis.
• Review of payment proposals for ACH, Checks, and Wires, checking that no double payments nor incorrect suppliers are being processed.
• Maintains the databases, reports, and records that are necessary to support Accounts Payable Team activities.
• Banking information for the supplier must be accurate and updated in SAP, along with the email address to which to send the remittance information.
• Documentation to submit through MDG should follow the Global "Supplier setup & Maintenance-US" policy.
• Maintains and reconciles accounts payable ledger accounts and reports; this includes running reports for reconciliation and cleanliness of suppliers' accounts that each part handles.
• Refers to the GRNI and AP aging written process.
• Performs analysis and reconciliations of bill runs for fraud detection.
• Ensures that transaction entry verification procedures are followed; this includes that all invoices posted within the system should be properly approved, especially Non-PO Invoices.
• Complete monthly closing journal entries and reconciliation.
• Provide the accruals, drop shipments, and any other report requested for the month-end closing.
• Communicates effectively through phone, email, and correspondence, while maintaining a professional manner.
• Verify controls are met and are compliant with our policy.
• Referred to the process written in compliance with the Global policy "Accounting for Accounts Payable".
• Other duties and responsibilities as assigned.

Basic Hiring Criteria:

• High school diploma or equivalent.
• Continuous focus on process automation and optimization projects.
• Keeps strict confidentiality of all financial information according to company policies and procedures.
• Ability to learn and retain new concepts.
• Trainings for performance improvement could be provided for growth and excellence in work performance.
• Good interpersonal, verbal, and written communication skills to drive tasks to completion.
• Regular, consistent, and punctual attendance.
• Strong customer service mindset and team player attitude.

VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled