Odgers
This range is provided by Odgers. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$60,000.00/yr - $75,000.00/yr Direct message the job poster from Odgers Head of People & Culture | I build soulful workplaces | Culture should grow people, not hold them down
Job Overview: The Project Coordinator is based in Washington DC and will support the head of the US Associations and Corporate Affairs Practice. They will be the leader of multiple projects and administrative support to teams in all aspects of Executive Search. The Project Coordinator drives the search process through meticulous coordination, administrative finesse, and proactive support. The ideal candidate is proactive, organized, and capable of managing multiple tasks and changing priorities in a fast-paced environment, all the while ensuring seamless communication and follow-up with both internal teams and clients. Key Responsibilities: Meeting Coordination : Coordinate BD meetings, client status meetings, and partner courtesy meetings. Assist in scheduling partner + candidate calls, interviews, and reference check calls/meetings. Travel & Expense Management : Manage search related travel arrangements Support Partner in submitting personal expense reports Client & Candidate Support : Serve as the primary point of contact (POC) for client inquiries, requests, and status updates. Respond to client and candidate inquiries, assist with education verification and other background checks, and ensure delivery of feedback surveys. Work closely with the finance team to ensure accurate billing information and timely invoicing. Order and send notes/gifts, food, and supplies for meetings/events as approved by the Partner. Document Preparation & Data Management : Coordinate the opening and closing of search assignments. Prepare engagement letters, gather bios, and maintain candidate search content. Generate templates for candidate reports and reference summaries, ensuring alignment with search criteria. Manage status memos, scorecards, and other documentation in Salesforce, ensuring all details are accurate. Uphold confidentiality standards across all communication and documentation platforms Reporting : Maintain and update Salesforce with partner meeting details and BD campaign tracking. Maintain internal databases, including Salesforce and MIS (revenue tracking platform) with up to date and accurate data. DC Office Support: Monitors and restocks office supplies as needed Greets and assists guests in the office Coordinates set-up for in-office meetings (refreshments, room readiness, basic technology needs) Manages relationship with the office water vendor, including scheduling deliveries and bottle pick-up Collects, sorts, and distributes incoming mail; partners with the Executive Assistant to the CEO on time-sensitive or important documentation Other ad hoc projects as assigned Qualifications: Proven experience in project coordination or executive support roles. Ability to manage multiple projects with minimal supervision. Strong interpersonal and communication skills, with a commitment to maintaining high standards in client and candidate interactions. Proficient in Office 365, specifically PowerPoint and Excel. Experience w/ Salesforce or other CRMs. Seniority level
Seniority level Associate Employment type
Employment type Full-time Job function
Job function Administrative, Customer Service, and Project Management Industries Business Consulting and Services Referrals increase your chances of interviewing at Odgers by 2x Sign in to set job alerts for “Project Support Coordinator” roles.
Silver Spring, MD $57,200.00-$95,347.20 20 hours ago Washington, DC $37,232.00-$62,046.40 1 week ago Washington DC-Baltimore Area $58,000.00-$72,000.00 2 days ago Washington, DC $58,000.00-$72,000.00 1 day ago Executive and Operations Support Specialist
Rockville, MD $63,738.00-$73,298.00 21 hours ago Washington, DC $50,000.00-$60,000.00 2 weeks ago Washington, DC $50,000.00-$55,000.00 1 week ago Washington DC-Baltimore Area $28.00-$35.00 1 day ago Washington, DC $85,000.00-$110,000.00 2 months ago Operations and Program Coordinator (Trade Association)
Washington DC-Baltimore Area $55,000.00-$65,000.00 2 days ago Herndon, VA $55,000.00-$60,000.00 3 days ago Washington DC-Baltimore Area $45,000.00-$50,000.00 4 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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$60,000.00/yr - $75,000.00/yr Direct message the job poster from Odgers Head of People & Culture | I build soulful workplaces | Culture should grow people, not hold them down
Job Overview: The Project Coordinator is based in Washington DC and will support the head of the US Associations and Corporate Affairs Practice. They will be the leader of multiple projects and administrative support to teams in all aspects of Executive Search. The Project Coordinator drives the search process through meticulous coordination, administrative finesse, and proactive support. The ideal candidate is proactive, organized, and capable of managing multiple tasks and changing priorities in a fast-paced environment, all the while ensuring seamless communication and follow-up with both internal teams and clients. Key Responsibilities: Meeting Coordination : Coordinate BD meetings, client status meetings, and partner courtesy meetings. Assist in scheduling partner + candidate calls, interviews, and reference check calls/meetings. Travel & Expense Management : Manage search related travel arrangements Support Partner in submitting personal expense reports Client & Candidate Support : Serve as the primary point of contact (POC) for client inquiries, requests, and status updates. Respond to client and candidate inquiries, assist with education verification and other background checks, and ensure delivery of feedback surveys. Work closely with the finance team to ensure accurate billing information and timely invoicing. Order and send notes/gifts, food, and supplies for meetings/events as approved by the Partner. Document Preparation & Data Management : Coordinate the opening and closing of search assignments. Prepare engagement letters, gather bios, and maintain candidate search content. Generate templates for candidate reports and reference summaries, ensuring alignment with search criteria. Manage status memos, scorecards, and other documentation in Salesforce, ensuring all details are accurate. Uphold confidentiality standards across all communication and documentation platforms Reporting : Maintain and update Salesforce with partner meeting details and BD campaign tracking. Maintain internal databases, including Salesforce and MIS (revenue tracking platform) with up to date and accurate data. DC Office Support: Monitors and restocks office supplies as needed Greets and assists guests in the office Coordinates set-up for in-office meetings (refreshments, room readiness, basic technology needs) Manages relationship with the office water vendor, including scheduling deliveries and bottle pick-up Collects, sorts, and distributes incoming mail; partners with the Executive Assistant to the CEO on time-sensitive or important documentation Other ad hoc projects as assigned Qualifications: Proven experience in project coordination or executive support roles. Ability to manage multiple projects with minimal supervision. Strong interpersonal and communication skills, with a commitment to maintaining high standards in client and candidate interactions. Proficient in Office 365, specifically PowerPoint and Excel. Experience w/ Salesforce or other CRMs. Seniority level
Seniority level Associate Employment type
Employment type Full-time Job function
Job function Administrative, Customer Service, and Project Management Industries Business Consulting and Services Referrals increase your chances of interviewing at Odgers by 2x Sign in to set job alerts for “Project Support Coordinator” roles.
Silver Spring, MD $57,200.00-$95,347.20 20 hours ago Washington, DC $37,232.00-$62,046.40 1 week ago Washington DC-Baltimore Area $58,000.00-$72,000.00 2 days ago Washington, DC $58,000.00-$72,000.00 1 day ago Executive and Operations Support Specialist
Rockville, MD $63,738.00-$73,298.00 21 hours ago Washington, DC $50,000.00-$60,000.00 2 weeks ago Washington, DC $50,000.00-$55,000.00 1 week ago Washington DC-Baltimore Area $28.00-$35.00 1 day ago Washington, DC $85,000.00-$110,000.00 2 months ago Operations and Program Coordinator (Trade Association)
Washington DC-Baltimore Area $55,000.00-$65,000.00 2 days ago Herndon, VA $55,000.00-$60,000.00 3 days ago Washington DC-Baltimore Area $45,000.00-$50,000.00 4 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr