Florida State Jobs
Senior Clerk
Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state's economic competitiveness, prioritizes Florida's environment and natural resources, and preserves the quality of life and connectedness of the state's communities. As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free. Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency's learning management system, you have access to hundreds of computer-based training and instructor-led courses. District Two District Office Building 1109 S Marion Ave Lake City, Florida 32025 This position will perform front desk receptionist coverage or any other area to promote and enhance the production level of administration overall; including communication/switchboard, security, customer service, information dissemination, administrative reports and other administrative support tasks as identified by management staff. Perform the Electronic Document Management System (EDMS) storage of construction documentation to include daily attribution of notice to owners, certificates of liability, compliance documents and QA/QC documents. Retrieve documents, either hard copy or EDMS, as requested by proper authority. Prepares and processes fiscal paperwork for purchases made by Electronic Procurement Requisitions, Local Purchase Orders and Purchasing Card charges in Florida Accounting Information Resources subsystem (FLAIR) according to current directives and procedures. Process invoices/warrants in accordance with provisions and requirements of Section 215.422. F.S. Reviews and distributes mail. Coordinates, schedules and sets up conferences and meetings for the Office/Section. Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks. Performs timekeeping duties. Performs administrative support duties and responsibilities assisting the staff. Creates memorandums, letters, spreadsheets, reports, presentations and schedules consistent with approved formats as needed by staff. Maintain motor vehicle logs. Ensure that appropriate recording keeping of Department of Transportation motor vehicle usage is conducted on a monthly basis. Notify and obtain vehicle use information for all vehicles within the cost center on a monthly basis. Record operator of vehicle and file any signed gas receipts for each vehicle in the log. Update log sheets for each vehicle into key master on a monthly basis. Create, make revisions and post emergency contact spreadsheets and distribute as needed. Assists with tracking and reporting operating budget expenditures and encumbrances. Prepare travel documents and travel reimbursements. Assist District Construction Training Administrator in gathering, organizing, inputting and disseminating training information for/to staff. Perform the annual inventory process by locating and scanning assigned property and equipment. The successful candidate will have the following required knowledge, skills, and abilities: Knowledge of: Office procedures and practices. Budget management and/or procurement of goods and services. Records and files management. Skills in: Reading, understanding and applying applicable rules, regulations, policies and procedures. Using correct spelling, grammar and punctuation; planning, organizing and coordinating work assignments. Listening to and understanding the needs of both internal and external customers. Independent planning, coordinating, completing and tracking the status of assignments. Following oral and written instructions. Ability to: Communicate effectively orally and in writing. Establish and maintain effective working relationships with others. Collect information/data and review for accuracy and completeness. Use office equipment, Microsoft software applications, and databases. Other job-related requirements: May be required to respond before, during and following emergency situations. Minimum qualifications: A high school diploma or its equivalent; 2 years experience in a related field can substitute for a high school diploma or equivalency. The State's total compensation package for employees features a highly competitive set of employee benefits including: Health insurance (over 90% employer paid) $25,000 life insurance policy (100% employer paid) Dental, vision and supplemental insurances State of Florida retirement package 10 paid holidays a year Generous vacation and sick leave Career advancement opportunities Tuition waiver for public college courses A variety of training opportunities Employee Assistance Program (EAP) For additional benefit information available to State of Florida employees, visit: https://www.mybenefits.myflorida.com/
Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state's economic competitiveness, prioritizes Florida's environment and natural resources, and preserves the quality of life and connectedness of the state's communities. As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free. Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency's learning management system, you have access to hundreds of computer-based training and instructor-led courses. District Two District Office Building 1109 S Marion Ave Lake City, Florida 32025 This position will perform front desk receptionist coverage or any other area to promote and enhance the production level of administration overall; including communication/switchboard, security, customer service, information dissemination, administrative reports and other administrative support tasks as identified by management staff. Perform the Electronic Document Management System (EDMS) storage of construction documentation to include daily attribution of notice to owners, certificates of liability, compliance documents and QA/QC documents. Retrieve documents, either hard copy or EDMS, as requested by proper authority. Prepares and processes fiscal paperwork for purchases made by Electronic Procurement Requisitions, Local Purchase Orders and Purchasing Card charges in Florida Accounting Information Resources subsystem (FLAIR) according to current directives and procedures. Process invoices/warrants in accordance with provisions and requirements of Section 215.422. F.S. Reviews and distributes mail. Coordinates, schedules and sets up conferences and meetings for the Office/Section. Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks. Performs timekeeping duties. Performs administrative support duties and responsibilities assisting the staff. Creates memorandums, letters, spreadsheets, reports, presentations and schedules consistent with approved formats as needed by staff. Maintain motor vehicle logs. Ensure that appropriate recording keeping of Department of Transportation motor vehicle usage is conducted on a monthly basis. Notify and obtain vehicle use information for all vehicles within the cost center on a monthly basis. Record operator of vehicle and file any signed gas receipts for each vehicle in the log. Update log sheets for each vehicle into key master on a monthly basis. Create, make revisions and post emergency contact spreadsheets and distribute as needed. Assists with tracking and reporting operating budget expenditures and encumbrances. Prepare travel documents and travel reimbursements. Assist District Construction Training Administrator in gathering, organizing, inputting and disseminating training information for/to staff. Perform the annual inventory process by locating and scanning assigned property and equipment. The successful candidate will have the following required knowledge, skills, and abilities: Knowledge of: Office procedures and practices. Budget management and/or procurement of goods and services. Records and files management. Skills in: Reading, understanding and applying applicable rules, regulations, policies and procedures. Using correct spelling, grammar and punctuation; planning, organizing and coordinating work assignments. Listening to and understanding the needs of both internal and external customers. Independent planning, coordinating, completing and tracking the status of assignments. Following oral and written instructions. Ability to: Communicate effectively orally and in writing. Establish and maintain effective working relationships with others. Collect information/data and review for accuracy and completeness. Use office equipment, Microsoft software applications, and databases. Other job-related requirements: May be required to respond before, during and following emergency situations. Minimum qualifications: A high school diploma or its equivalent; 2 years experience in a related field can substitute for a high school diploma or equivalency. The State's total compensation package for employees features a highly competitive set of employee benefits including: Health insurance (over 90% employer paid) $25,000 life insurance policy (100% employer paid) Dental, vision and supplemental insurances State of Florida retirement package 10 paid holidays a year Generous vacation and sick leave Career advancement opportunities Tuition waiver for public college courses A variety of training opportunities Employee Assistance Program (EAP) For additional benefit information available to State of Florida employees, visit: https://www.mybenefits.myflorida.com/