Texas A&M AgriLife
Business Coordinator II
Texas A&M AgriLife Research, Unit Business Services Proposed Minimum Salary: Commensurate Job Location: College Station, Texas Job Type: Staff Job Description: About Texas A&M AgriLife Texas A&M AgriLife is comprised of the following Texas A&M University System members: Texas A&M AgriLife Extension Service Texas A&M AgriLife Research College of Agriculture and Life Sciences at Texas A&M University Texas A&M Forest Service Texas A&M Veterinary Medical Diagnostic Laboratory As the nation's largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service. Position Information The Business Coordinator II, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data. Responsibilities: Collaboratively sort and work through incoming emails in the department's Business Office shared email boxes, working with faculty and staff members for account numbers to pay invoices and obtaining any pertinent/necessary backup, discussing any discrepancies to reach a resolution. Stay informed of AgriLife and TAMU disbursement guidelines. Utilize AggieBuy for all aspects of accounts payable processes, including processing expenditure vouchers, preparing requisitions, allocating departmental purchase orders, and monitoring receiving. Answer questions about the status of purchase orders. Assist students, faculty, staff with the order process and inform them of the proper purchasing guidelines and rules. Assist with setting up new vendors. Assist vendors with inquiries regarding the payment status of invoices. Serve as a delegate for all departmental payment cardholders. Reconcile and reallocate transactions for all payment cards monthly, ensuring compliance with purchasing guidelines and account budgets. Approve Emburse non travel reports for faculty and staff. Assign asset numbers for inventoriable items upon purchase Approve AggieBuy requisitions and invoices. Verify that AggieBuy invoice has correct vendor, remit to address, amount, and invoice number. Investigate errors on transactions and recommends appropriate corrective action. Assists with specialized business tasks and activities as assigned. Assist vendors with discrepancies and inquiries on problem invoices; serve as liaison to TAMU/AgriLife fiscal offices to resolve related issues. Assist research faculty and staff with contracts and grant account inquiries and contract/grant guidelines. Assist with data entry of financial expenditures for departmental reporting. Use various financial applications to provide financial information to principal investigators, research staff and vendors, upon request. Balance and oversee mileage report and fuel billing. Resolve account issues. Year End Closing Procedures: Monitor and prepare accounts closing according to year-end deadlines. Coordinates annual fiscal year closing activities and drafts new fiscal year plans. Provides input and assists in developing policies, procedures, and guidelines. Other duties as required. Required Education and Experience: Bachelor's degree or equivalent combination of education and experience. Three years of related experience. Required Knowledge, Skills, and Abilities: Knowledge of word processing and spreadsheet applications. Interpersonal and communication skills. Planning and organizational skills. Ability to multitask and work cooperatively with others. What You Need to Know: Salary: Pay grade 9. Compensation for this position is commensurate based on the selected candidate's qualifications. Why Work at Texas A&M AgriLife? When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents. In addition, Texas A&M AgriLife offers a comprehensive benefit packing including the following: Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatic enrollment in the Teacher Retirement System of Texas Employee Wellness Initiative for Texas A&M AgriLife Applicant Instructions: A cover letter and resum are requested. You may upload these documents on the application under CV/Resume. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.
Texas A&M AgriLife Research, Unit Business Services Proposed Minimum Salary: Commensurate Job Location: College Station, Texas Job Type: Staff Job Description: About Texas A&M AgriLife Texas A&M AgriLife is comprised of the following Texas A&M University System members: Texas A&M AgriLife Extension Service Texas A&M AgriLife Research College of Agriculture and Life Sciences at Texas A&M University Texas A&M Forest Service Texas A&M Veterinary Medical Diagnostic Laboratory As the nation's largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service. Position Information The Business Coordinator II, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data. Responsibilities: Collaboratively sort and work through incoming emails in the department's Business Office shared email boxes, working with faculty and staff members for account numbers to pay invoices and obtaining any pertinent/necessary backup, discussing any discrepancies to reach a resolution. Stay informed of AgriLife and TAMU disbursement guidelines. Utilize AggieBuy for all aspects of accounts payable processes, including processing expenditure vouchers, preparing requisitions, allocating departmental purchase orders, and monitoring receiving. Answer questions about the status of purchase orders. Assist students, faculty, staff with the order process and inform them of the proper purchasing guidelines and rules. Assist with setting up new vendors. Assist vendors with inquiries regarding the payment status of invoices. Serve as a delegate for all departmental payment cardholders. Reconcile and reallocate transactions for all payment cards monthly, ensuring compliance with purchasing guidelines and account budgets. Approve Emburse non travel reports for faculty and staff. Assign asset numbers for inventoriable items upon purchase Approve AggieBuy requisitions and invoices. Verify that AggieBuy invoice has correct vendor, remit to address, amount, and invoice number. Investigate errors on transactions and recommends appropriate corrective action. Assists with specialized business tasks and activities as assigned. Assist vendors with discrepancies and inquiries on problem invoices; serve as liaison to TAMU/AgriLife fiscal offices to resolve related issues. Assist research faculty and staff with contracts and grant account inquiries and contract/grant guidelines. Assist with data entry of financial expenditures for departmental reporting. Use various financial applications to provide financial information to principal investigators, research staff and vendors, upon request. Balance and oversee mileage report and fuel billing. Resolve account issues. Year End Closing Procedures: Monitor and prepare accounts closing according to year-end deadlines. Coordinates annual fiscal year closing activities and drafts new fiscal year plans. Provides input and assists in developing policies, procedures, and guidelines. Other duties as required. Required Education and Experience: Bachelor's degree or equivalent combination of education and experience. Three years of related experience. Required Knowledge, Skills, and Abilities: Knowledge of word processing and spreadsheet applications. Interpersonal and communication skills. Planning and organizational skills. Ability to multitask and work cooperatively with others. What You Need to Know: Salary: Pay grade 9. Compensation for this position is commensurate based on the selected candidate's qualifications. Why Work at Texas A&M AgriLife? When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents. In addition, Texas A&M AgriLife offers a comprehensive benefit packing including the following: Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatic enrollment in the Teacher Retirement System of Texas Employee Wellness Initiative for Texas A&M AgriLife Applicant Instructions: A cover letter and resum are requested. You may upload these documents on the application under CV/Resume. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.