Red Post Team
Real Estate Administrative Assistant
Red Post Team, Hopewell Junction, New York, United States
Job Description
Job Description
We are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to support a busy real estate agent. This role is essential in ensuring smooth operations, managing administrative tasks, and enhancing client experiences. The ideal candidate thrives in a fast-paced environment, is tech-savvy, and has a proactive approach to problem-solving. Compensation:
$18 - $22 hourly Responsibilities:
Transaction & Paperwork Management Prepare, review, and organize real estate Purchase Offers, Disclosures, and other necessary documents. Ensure all paperwork is completed accurately and submitted on time. Maintain compliance with local and state real estate regulations.
Scheduling & Calendar Management Coordinate client meetings, property showings, inspections, and closings. Manage the agent’s daily, weekly, and monthly schedule for maximum efficiency.
Marketing & Client Outreach Create and send out mailers, newsletters, and promotional materials to stay connected with past and potential clients. Follow-up calls and updates. Assist with canvas design for marketing materials and social media content.
MLS & System Management Input and update property listings on the MLS with accurate details and high-quality photos. Maintain and update client information in CRM and other real estate systems. Track and follow up on key transaction milestones.
Onboarding & Systems Buildout Assist in building and improving onboarding processes for new team members or clients. Ensure smooth integration of new technologies and systems for efficiency. Qualifications:
Prior experience in real estate administration, transaction coordination, or office management preferred. Proficiency in MLS, CRM systems, and Google Suite/Microsoft Office. Strong organizational and multitasking skills. Ability to handle confidential information with professionalism. Excellent verbal and written communication. Graphic design skills for canvas flyers and marketing materials are a plus. About Company Work in a dynamic, fast-paced real estate environment. Gain hands-on experience in various aspects of the industry. Be a valued team member with opportunities for growth.
Job Description
We are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to support a busy real estate agent. This role is essential in ensuring smooth operations, managing administrative tasks, and enhancing client experiences. The ideal candidate thrives in a fast-paced environment, is tech-savvy, and has a proactive approach to problem-solving. Compensation:
$18 - $22 hourly Responsibilities:
Transaction & Paperwork Management Prepare, review, and organize real estate Purchase Offers, Disclosures, and other necessary documents. Ensure all paperwork is completed accurately and submitted on time. Maintain compliance with local and state real estate regulations.
Scheduling & Calendar Management Coordinate client meetings, property showings, inspections, and closings. Manage the agent’s daily, weekly, and monthly schedule for maximum efficiency.
Marketing & Client Outreach Create and send out mailers, newsletters, and promotional materials to stay connected with past and potential clients. Follow-up calls and updates. Assist with canvas design for marketing materials and social media content.
MLS & System Management Input and update property listings on the MLS with accurate details and high-quality photos. Maintain and update client information in CRM and other real estate systems. Track and follow up on key transaction milestones.
Onboarding & Systems Buildout Assist in building and improving onboarding processes for new team members or clients. Ensure smooth integration of new technologies and systems for efficiency. Qualifications:
Prior experience in real estate administration, transaction coordination, or office management preferred. Proficiency in MLS, CRM systems, and Google Suite/Microsoft Office. Strong organizational and multitasking skills. Ability to handle confidential information with professionalism. Excellent verbal and written communication. Graphic design skills for canvas flyers and marketing materials are a plus. About Company Work in a dynamic, fast-paced real estate environment. Gain hands-on experience in various aspects of the industry. Be a valued team member with opportunities for growth.