StackAI
About Stack AI
Stack AI is building at the forefront of applied artificial intelligence, transforming how companies leverage AI to drive impact at scale. We’re a fast-moving, high-growth startup with global ambitions, and we’re looking for an exceptional
Executive Assistant & Office Manager
to be a critical partner to our leadership team.
This role is not a typical EA position, you’ll be deeply embedded in our business, working closely with our Co-Founders and COO, ensuring they are operating at peak efficiency. You’ll also own office operations in our San Francisco headquarters and serve as a cultural ambassador for our team.
If you’re proactive, detail-oriented, and thrive in a dynamic environment where priorities shift quickly, we’d love to meet you.
What You’ll Do
Executive & Administrative Support
Manage complex calendars and scheduling across multiple executives, balancing priorities across investors, customers, and internal stakeholders. Prepare leadership for meetings with agendas, briefing materials, and research. Handle domestic and international travel logistics, including flights, accommodations, and itineraries. Manage expense reports, budgets, and financial documentation with accuracy and discretion. Anticipate needs, solve problems before they arise, and keep executives focused on the highest-priority initiatives.
Meeting & Communication Coordination
Organize executive and board meetings, including agenda creation, logistics, note-taking, and follow-up. Coordinate high-stakes events, conferences, and offsites, ensuring every detail is flawless. Act as a professional, diplomatic point of contact between executives and internal/external partners. Handle sensitive and confidential information with the utmost discretion.
Office & Operations Management
Serve as primary liaison with building management and vendors for our office. Ensure the office is running smoothly, stocked, and set up for a productive and welcoming environment. Oversee IT, AV, and hybrid meeting setup to ensure seamless operations. Greet and host guests, customers, and candidates, representing Stack AI’s brand and culture when onsite
Culture & Team Experience
Partner with leadership to plan company-wide events, all-hands, and team offsites. Serve as a culture carrier, promoting a positive, collaborative, and high-performance environment. Support recruiting and onboarding efforts as needed.
Special Projects
Own and drive cross-functional projects that directly support executive priorities. Provide analytical, research, or operational support to accelerate decision-making. Act as a thought partner to leadership by spotting gaps, suggesting improvements, and executing initiatives.
Who You Are
Experienced: 5+ years in an Executive Assistant or strategic operations role at a fast-paced startup (Series A/B+ preferred). Proactive & Strategic: Anticipates needs, solves problems independently, and connects day-to-day actions to long-term goals. Organized & Detail-Oriented: Thrives on bringing structure to chaos, balancing multiple priorities without dropping the ball. High EQ Communicator: Strong interpersonal and written communication skills; able to build trust and influence at all levels. Adaptable & Responsive: Comfortable with shifting priorities and available to flex after hours when business needs arise. Tech-Savvy: Highly proficient with Google Workspace, Slack, spreadsheets, project management tools, and modern workplace software. Culture Builder: Values integrity, discretion, and teamwork; excited to help shape and represent the culture of Stack AI.
Role Details
Location: Hybrid. In-person at our San Francisco office (next to Salesforce Park) 2 days per week, with flexibility for additional days during events, customer visits, or high-priority projects. Hours: Core business hours are 9am–6pm PT, with occasional flexibility required for executive travel, customer meetings, or urgent priorities.
Compensation Range: $90K - $140K
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Stack AI is building at the forefront of applied artificial intelligence, transforming how companies leverage AI to drive impact at scale. We’re a fast-moving, high-growth startup with global ambitions, and we’re looking for an exceptional
Executive Assistant & Office Manager
to be a critical partner to our leadership team.
This role is not a typical EA position, you’ll be deeply embedded in our business, working closely with our Co-Founders and COO, ensuring they are operating at peak efficiency. You’ll also own office operations in our San Francisco headquarters and serve as a cultural ambassador for our team.
If you’re proactive, detail-oriented, and thrive in a dynamic environment where priorities shift quickly, we’d love to meet you.
What You’ll Do
Executive & Administrative Support
Manage complex calendars and scheduling across multiple executives, balancing priorities across investors, customers, and internal stakeholders. Prepare leadership for meetings with agendas, briefing materials, and research. Handle domestic and international travel logistics, including flights, accommodations, and itineraries. Manage expense reports, budgets, and financial documentation with accuracy and discretion. Anticipate needs, solve problems before they arise, and keep executives focused on the highest-priority initiatives.
Meeting & Communication Coordination
Organize executive and board meetings, including agenda creation, logistics, note-taking, and follow-up. Coordinate high-stakes events, conferences, and offsites, ensuring every detail is flawless. Act as a professional, diplomatic point of contact between executives and internal/external partners. Handle sensitive and confidential information with the utmost discretion.
Office & Operations Management
Serve as primary liaison with building management and vendors for our office. Ensure the office is running smoothly, stocked, and set up for a productive and welcoming environment. Oversee IT, AV, and hybrid meeting setup to ensure seamless operations. Greet and host guests, customers, and candidates, representing Stack AI’s brand and culture when onsite
Culture & Team Experience
Partner with leadership to plan company-wide events, all-hands, and team offsites. Serve as a culture carrier, promoting a positive, collaborative, and high-performance environment. Support recruiting and onboarding efforts as needed.
Special Projects
Own and drive cross-functional projects that directly support executive priorities. Provide analytical, research, or operational support to accelerate decision-making. Act as a thought partner to leadership by spotting gaps, suggesting improvements, and executing initiatives.
Who You Are
Experienced: 5+ years in an Executive Assistant or strategic operations role at a fast-paced startup (Series A/B+ preferred). Proactive & Strategic: Anticipates needs, solves problems independently, and connects day-to-day actions to long-term goals. Organized & Detail-Oriented: Thrives on bringing structure to chaos, balancing multiple priorities without dropping the ball. High EQ Communicator: Strong interpersonal and written communication skills; able to build trust and influence at all levels. Adaptable & Responsive: Comfortable with shifting priorities and available to flex after hours when business needs arise. Tech-Savvy: Highly proficient with Google Workspace, Slack, spreadsheets, project management tools, and modern workplace software. Culture Builder: Values integrity, discretion, and teamwork; excited to help shape and represent the culture of Stack AI.
Role Details
Location: Hybrid. In-person at our San Francisco office (next to Salesforce Park) 2 days per week, with flexibility for additional days during events, customer visits, or high-priority projects. Hours: Core business hours are 9am–6pm PT, with occasional flexibility required for executive travel, customer meetings, or urgent priorities.
Compensation Range: $90K - $140K
#J-18808-Ljbffr