Accounting Specialist

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Job Summary

The Accounting Specialist understands the organization and the operations of the Company. This position assumes assigned responsibilities; interprets and applies company policies, procedures, and rules; classifies data according to prescribed accounting systems. The Accounting Specialist must have previous experience with Costpoint/Deltek and be able to execute these responsibilities accurately and timely.

Job Details

• Position: Accounting Specialist
• Position Number: ACCT - 005
• Location: Virginia Beach, VA
• Worksite: R3 Office
• Status: Full Time
• Date Added: August 5, 2025

Responsibilities

• Assist and train employees during onboarding for Travel Expense Policy and Reimbursement.
• Manage Travel and Expense Module as Deltek Administrator.
• Order and stock office supplies as needed.
• Administer company-approved Auto Rental Contracts and support travel employees with auto rental issues.
• Review, approve, and process Expense Reimbursements in Deltek/Costpoint, audit expense reimbursement attachments, and approve Travel expense reimbursements before weekly check run.
• Maintain and update Per Diem Rates in Deltek/Costpoint.
• Set up new vendors and obtain ACH banking information.
• Issue manual checks into Costpoint System and Banking System as necessary.
• Complete ACH check runs weekly; file supporting vouchers electronically.
• Assist employees with Costpoint questions regarding expense reports.
• Establish new vendor relationships, manage vendor master files, and compile and submit year-end 1099 forms.
• Prepare Property Tax Returns and Sales and Use Tax Returns as required.
• Examine, input, and post AP vouchers; document AP transactions into Costpoint.
• Reconcile credit cards for AP data upload and coordinate weekly ACH disbursement.
• Assign account coding for invoices and bank transactions following internal control procedures, support and approve.
• Systematize documentation for Accounts Payable, Travel Expense Reports, and credit card transactions; store electronically.
• Prepare detailed accounting transactions, including accruals, journal entries, and voucher reclassifications.
• Support project managers, treasury, accounting, audit, and other team members as needed.
• Perform additional responsibilities, ad-hoc reporting, and analysis as required.

Qualifications

• Minimum 3 years of experience in government contractor industry accounts payable and travel reimbursements using Deltek Costpoint.
• Knowledge of Cost Accounting Standards and FAR regulations regarding expenses.
• Proficiency with Microsoft Office, especially Excel, and experience with Costpoint Time & Expense, Costpoint accounting software, and Enterprise Reporting.

Additional Details

• Seniority Level: Mid-Senior level
• Employment Type: Full-time
• Job Function: Accounting/Auditing and Finance
• Industry: Defense and Space Manufacturing

Note: The job posting does not indicate that this position is expired or closed.