Nirvana Healthcare Management Services
Bookkeeper - Large Medical Practice (FullTime)
Nirvana Healthcare Management Services, Newark
Job Summary
Our multispecialty medical practice seeks a meticulous Bookkeeper to manage daytoday financial records and support the fiscal health of the organization. The role involves recording transactions, reconciling accounts, preparing financial statements, processing payroll, and ensuring accurate patient billing and insurance reconciliation. You'll work closely with clinical and administrative teams to maintain compliance with healthcare regulations and confidentiality standards.
Key Responsibilities
Compensation & Benefits
We offer a competitive salary based on experience, with a benefits package that includes health, dental and vision insurance, paid time off, a 401(k) plan with employer match, professional development reimbursement and wellness initiatives.
About the Practice
Our practice provides comprehensive healthcare services to the Newark community. We value integrity, precision and collaboration. As part of our finance team, you will ensure financial accuracy and support patient care by maintaining transparent and compliant records.
Equal Employment Opportunity
We are an equal opportunity employer and do not discriminate based on race, color, religion, gender identity, sexual orientation, national origin, age, disability, marital status or veteran status.
Our multispecialty medical practice seeks a meticulous Bookkeeper to manage daytoday financial records and support the fiscal health of the organization. The role involves recording transactions, reconciling accounts, preparing financial statements, processing payroll, and ensuring accurate patient billing and insurance reconciliation. You'll work closely with clinical and administrative teams to maintain compliance with healthcare regulations and confidentiality standards.
Key Responsibilities
- Record financial transactions: accurately capture all income, expenses and financial activities using accounting software
- Maintain the general ledger: reconcile accounts and correct discrepancies
- Prepare financial statements: generate monthly, quarterly and annual reports for management and external auditors
- Process payroll: calculate wages, withhold taxes and issue payments
- Manage accounts payable/receivable: track invoices, payments and overdue accounts while maintaining strong vendor and client relationships
- Bank reconciliation: match bank statements with internal records and resolve discrepancies
- Budget monitoring: assist in tracking budgets, identify variances and recommend adjustments
- Compliance and audits: ensure adherence to financial regulations and support internal and external audits
- Expense management: monitor expenses and recommend costsaving measures
- Tax preparation support: collaborate with accountants to prepare and file tax returns accurately
- Medical practice focus: process patient billing, reconcile insurance reimbursements, maintain patient accounts and ensure HIPAA compliance.
- High school diploma or equivalent; associate degree in accounting or finance preferred
- Proficiency with accounting software such as QuickBooks, Xero, or FreshBooks; familiarity with medical billing software (e.g., Medisoft, Kareo) is advantageous.
- Solid understanding of bookkeeping principles
- Exceptional attention to detail and organizational skills
- Ability to analyze financial data and identify discrepancies
- Strong communication and interpersonal skills for vendor, client and patient interactions
- Experience in healthcare finance or medical practice accounting is highly desired.
- Certification as a bookkeeper or accounting technician (e.g., CPB, AAT)
- Experience working in healthcare or another industryspecific context
- Familiarity with cloudbased accounting or ERP systems
- Ability to manage multiple accounts and projects simultaneously
- Advanced Microsoft Excel skills (pivot tables, formulas)
Compensation & Benefits
We offer a competitive salary based on experience, with a benefits package that includes health, dental and vision insurance, paid time off, a 401(k) plan with employer match, professional development reimbursement and wellness initiatives.
About the Practice
Our practice provides comprehensive healthcare services to the Newark community. We value integrity, precision and collaboration. As part of our finance team, you will ensure financial accuracy and support patient care by maintaining transparent and compliant records.
Equal Employment Opportunity
We are an equal opportunity employer and do not discriminate based on race, color, religion, gender identity, sexual orientation, national origin, age, disability, marital status or veteran status.