Accounts Payable Specialist

Envelop Group is a community of companies focused on the design, installation, and ongoing optimization of custom facility technologies that impact every square foot of a building's operations. We work with contractors, building owners, and consulting engineers to provide all the technologies needed for the most advanced, efficient, and secure operation of any facility.
The Accounts Payable Specialist is responsible for accurately and efficiently processing invoices, managing vendor accounts, and ensuring timely payments. This role involves verifying purchase order invoices, reconciling vendor statements, resolving discrepancies, and maintaining organized financial records.
What you'll do:

• Receive, verify, and process invoices for payment, ensuring accurate and timely payments through various methods including checks, electronic transfers, etc.
• Work with business leaders to coordinate invoice approval and payment.
• Process monthly check runs, ACH payments, and credit card transactions.
• Communicate with vendors promptly and professionally to resolve any issues related to payments or invoices; reconcile vendor statements and address discrepancies.
• Maintain accurate and up-to-date records and files; ensure proper job costing by assigning invoices to the correct projects.
• Assist with month-end closing activities related to accounts payable, including accruals and reconciliations.
• Support internal and external audits by providing necessary documentation.
• Perform other duties as assigned.

Required skills, knowledge, and abilities:

• High School Diploma or equivalent is required; Associate's degree in accounting, finance or equivalent training and experience.
• 2+ years of accounts payable experience, preferably in the construction industry.
• Demonstrated understanding of AP processes, internal controls, and general accounting practices.
• Proficiency with accounts payable software, accounting systems, and Microsoft Office suite, particularly Excel.
• Excellent communication skills, both verbal and written, and strong interpersonal skills.
• High integrity and ability to handle confidential information with a high degree of discretion and sensitivity.
• Strong analytical skills, problem solving abilities, and a proactive approach to resolving issues.
• Strong attention to detail and demonstrated organizational and time management skills, with the ability to handle multiple tasks simultaneously.

Physical Demands:

• Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.
• Specific vision abilities required include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Must be able to maintain a professional appearance.
• May be required to satisfy requirements imposed by specific projects, customers, or company.
• Must be able to use hand tools, laptop, email, smartphone, and tablet.

Qualified applicants must be legally authorized for employment in the United States without the need for employer-based sponsorship currently or in the future.
Pre-hire requirements include a drug test and a background check.