City of Hope
Sr. Administrative Assistant-ONSITE(OC)
City of Hope, Irvine, California, United States, 92713
Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.
Performs full advanced clerical, administrative, and general office duties. Typically reports to a position responsible for a major function. Business contacts include persons at all levels within the organization, industry, and community. Manages complex calendars, schedules meeting and appointments for senior management. Gathers data, summarizes and develops custom reports. Works independently with minimal supervision and requiring no instructions on routine work and limited instructions on new assignments.
Requires thorough knowledge of company policy, organization, personnel and services.
As a successful candidate, you will:
Organizes & expedites flow of work through administrator’s office; initiating follow up action as appropriate.
Resolves routine and some complex inquiries and fulfills requests from internal & external business contacts using knowledge of division/department & organization policies & procedures.
Formats, types & edits a variety of complex or technical material, including correspondence, memos, reports, presentations and confidential material
Maintains calendar; Schedules appointments & meetings; coordinates meetings & agenda materials. Make arrangements for meetings/conferences/travel for department personnel
Prepares & distributes minutes of meetings
Prepares all travel, lodging and conference registration for department leader(s). Initiates all business-related expense reimbursements including membership due renewals; travel reimbursement. Maintains detailed accounting of all expenses.
Establishes, maintains & has frequent access to confidential files, logs & records
Assists in planning & organizing special projects
May utilize assistance of lower level secretarial or clerical employees on a project basis
Performs full advanced clerical, administrative, and general office duties. Typically reports to a position responsible for a major function. Business contacts include persons at all levels within the organization, industry, and community. Manages complex calendars, schedules meeting and appointments for senior management. Gathers data, summarizes and develops custom reports. Works independently with minimal supervision and requiring no instructions on routine work and limited instructions on new assignments.
Requires thorough knowledge of company policy, organization, personnel and services.
As a successful candidate, you will:
Organizes & expedites flow of work through administrator’s office; initiating follow up action as appropriate.
Resolves routine and some complex inquiries and fulfills requests from internal & external business contacts using knowledge of division/department & organization policies & procedures.
Formats, types & edits a variety of complex or technical material, including correspondence, memos, reports, presentations and confidential material
Maintains calendar; Schedules appointments & meetings; coordinates meetings & agenda materials. Make arrangements for meetings/conferences/travel for department personnel
Prepares & distributes minutes of meetings
Prepares all travel, lodging and conference registration for department leader(s). Initiates all business-related expense reimbursements including membership due renewals; travel reimbursement. Maintains detailed accounting of all expenses.
Establishes, maintains & has frequent access to confidential files, logs & records
Assists in planning & organizing special projects
May utilize assistance of lower level secretarial or clerical employees on a project basis