Mindlance
Clinical Research Coordination
Screen patients for clinical trial eligibility, obtain informed consent, and manage enrollment and follow-up activities. Coordinate and document study visits, procedures, and patient-reported outcomes. Collect and record vital signs, EKGs, adverse events, new medications, and perform or assist with blood draws. Conduct sample processing, lab kit preparation, and shipping. Ensure protocol adherence, regulatory compliance (including maintaining HIPAA-compliant records), and maintain accurate source documentation. Create and maintain IRB-approved source documents to guide and document all required protocol activities Strictly follow the Delegation of Authority (DOA) log to ensure only trained and authorized staff perform protocol procedures Enter clinical trial data, resolve queries, and maintain timely completion of case report forms Track investigational product and study supply inventory, ensuring proper handling and storage Prepare and submit IRB applications, amendments, and other regulatory documentation Participate in site qualification, initiation, monitoring, and closeout visits Maintain study logs, correspondence, deviation tracking, and audit readiness documentation Support recruitment and retention efforts through outreach, education, and follow-up Assist with sponsor and CRO communications and study-related teleconferences Manage clinic inventory, coordinate records requests, and assist with supply and courier needs Support quality, safety, and compliance initiatives across clinic and research activities Adapt to changing priorities and assist across the clinic as needed, demonstrating flexibility and a team-first mindset
EDUCATION & EXPEREINCE
Bachelor's degree in a health-related field preferred or equivalent combination of education and relevant experience Study coordination experience in oncology or similar settings is beneficial . Working knowledge of Good Clinical Practice (GCP), FDA regulations, and IRB processes required Certified Clinical Research Coordinator (CCRC) or Certified Clinical Research Professional (CCRP) preferred or willingness to obtain Experience with vital signs collection, EKGs, and familiarity with blood draws (phlebotomy certification preferred). Open to previous experience as medical scribe, medical assistant, or other patient-facing clinic experience. Experience in a small clinic or start-up environment preferred, must be comfortable wearing multiple hats and helping across roles Experience with patient-facing responsibilities, including intake, scheduling, and patient education, strongly preferred Proficient in EMR systems, research data entry platforms, and standard Microsoft Office software
Screen patients for clinical trial eligibility, obtain informed consent, and manage enrollment and follow-up activities. Coordinate and document study visits, procedures, and patient-reported outcomes. Collect and record vital signs, EKGs, adverse events, new medications, and perform or assist with blood draws. Conduct sample processing, lab kit preparation, and shipping. Ensure protocol adherence, regulatory compliance (including maintaining HIPAA-compliant records), and maintain accurate source documentation. Create and maintain IRB-approved source documents to guide and document all required protocol activities Strictly follow the Delegation of Authority (DOA) log to ensure only trained and authorized staff perform protocol procedures Enter clinical trial data, resolve queries, and maintain timely completion of case report forms Track investigational product and study supply inventory, ensuring proper handling and storage Prepare and submit IRB applications, amendments, and other regulatory documentation Participate in site qualification, initiation, monitoring, and closeout visits Maintain study logs, correspondence, deviation tracking, and audit readiness documentation Support recruitment and retention efforts through outreach, education, and follow-up Assist with sponsor and CRO communications and study-related teleconferences Manage clinic inventory, coordinate records requests, and assist with supply and courier needs Support quality, safety, and compliance initiatives across clinic and research activities Adapt to changing priorities and assist across the clinic as needed, demonstrating flexibility and a team-first mindset
EDUCATION & EXPEREINCE
Bachelor's degree in a health-related field preferred or equivalent combination of education and relevant experience Study coordination experience in oncology or similar settings is beneficial . Working knowledge of Good Clinical Practice (GCP), FDA regulations, and IRB processes required Certified Clinical Research Coordinator (CCRC) or Certified Clinical Research Professional (CCRP) preferred or willingness to obtain Experience with vital signs collection, EKGs, and familiarity with blood draws (phlebotomy certification preferred). Open to previous experience as medical scribe, medical assistant, or other patient-facing clinic experience. Experience in a small clinic or start-up environment preferred, must be comfortable wearing multiple hats and helping across roles Experience with patient-facing responsibilities, including intake, scheduling, and patient education, strongly preferred Proficient in EMR systems, research data entry platforms, and standard Microsoft Office software