Multivac
Description
Summary: This position is primarily responsible for managing the accounts receivable process: maintaining current and accurate account records, collections, payment application, resolving billing issues, and opening new accounts, maintaining customer invoice files.
Time Utilization: This position may travel up to 5% of the time. Normal business hours are 8:00 am to 5:00 pm. Schedule needs to be flexible to accommodate internal and external customer's schedules.
Essential Duties and Responsibilities include the following. Other duties may be assigned:
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience:
Bachelor's degree in accounting, finance, economics, business administration, or mathematics; or four years related experience in relevant experience in credit and collections; or equivalent combination of education and experience.
Language Ability:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Math Ability:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills:
To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Accounting software; Internet software; Database software and Contact Management systems. ERP system experience SAP preferred.
Certificates and Licenses:
Current valid driver's license and the ability to obtain a passport for travel as required by position.
Supervisory Responsibilities:
This job has no supervisory responsibilities.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl.
Multivac Behavior Standard:
Maintain a positive work atmosphere by acting and communicating in a respectful manner with others at all times.
Summary: This position is primarily responsible for managing the accounts receivable process: maintaining current and accurate account records, collections, payment application, resolving billing issues, and opening new accounts, maintaining customer invoice files.
Time Utilization: This position may travel up to 5% of the time. Normal business hours are 8:00 am to 5:00 pm. Schedule needs to be flexible to accommodate internal and external customer's schedules.
Essential Duties and Responsibilities include the following. Other duties may be assigned:
- Field incoming customer calls, resolve issues. For those accounts which go past due, initiate collection calls, prepare collection correspondence, determine accounts to be sent to a collection agency, determine account balances to be written off to bad debts.
- Research and complete returns through SAP, price adjustments, process credits, process freight billings, credit and debit notes, process billings to select on-line customers, billing corrections, work with tax accountant regarding tax issues and adjustments.
- Process and generate all progress and final invoices for the entire collection process associated with applicable orders. Work with sales and order entry department with regard to correct procedures and terms of order (i.e., special payment arrangements and letters of credit.).
- Review and release credit held orders, processing authorizations on the respective credit card orders. Settling same credit card orders once the order invoices through SAP.
- Complete daily cash applications to include wire transfers, ACH's, and in-house deposits. Accumulate necessary remittance information from various customer sources to properly apply electronically received payments.
- Complete on a daily basis, determining those orders that are ready to be invoiced through SAP. After determination, complete the daily batch of invoicing of shipments. Invoice / pick-note match & mail and complete the filing of back-up documents and invoices in the accounts receivable records while maintaining file integrity.
- Review and assess credit risk thru appropriate credit-information vendors or credit applications; set-up and maintain new accounts with appropriate credit limits.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience:
Bachelor's degree in accounting, finance, economics, business administration, or mathematics; or four years related experience in relevant experience in credit and collections; or equivalent combination of education and experience.
Language Ability:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Math Ability:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills:
To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Accounting software; Internet software; Database software and Contact Management systems. ERP system experience SAP preferred.
Certificates and Licenses:
Current valid driver's license and the ability to obtain a passport for travel as required by position.
Supervisory Responsibilities:
This job has no supervisory responsibilities.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl.
Multivac Behavior Standard:
Maintain a positive work atmosphere by acting and communicating in a respectful manner with others at all times.