Educated Solutions Corp
Location
Coral Gables,FL
Description
Our Client a large financial investment firm is seeking an Assistant Accounts Payable Manager to add to their team in Coral Gables, FL. This individual will be part of the accounting/finance team and will oversee the end-to-end AP process, ensure timely and accurate processing of invoices and payments, support internal controls and compliance, and contribute to continuous improvement initiatives. The role works HYBRID - 3 days in office and 2 days remote with normal M-F flexible hours around 9am-6pm. This role involves no travel, pays in the $100K - $110K range with 5-10% bonus potential based on experience and includes an ample benefit plan.
The key to this role is recent and relevant experience managing an Accounts Payable function for a large company. The incumbent will:
Coral Gables,FL
Description
Our Client a large financial investment firm is seeking an Assistant Accounts Payable Manager to add to their team in Coral Gables, FL. This individual will be part of the accounting/finance team and will oversee the end-to-end AP process, ensure timely and accurate processing of invoices and payments, support internal controls and compliance, and contribute to continuous improvement initiatives. The role works HYBRID - 3 days in office and 2 days remote with normal M-F flexible hours around 9am-6pm. This role involves no travel, pays in the $100K - $110K range with 5-10% bonus potential based on experience and includes an ample benefit plan.
The key to this role is recent and relevant experience managing an Accounts Payable function for a large company. The incumbent will:
- Assist the AP Manager in overseeing daily operations of the accounts payable team, including invoice processing, payment runs, and vendor communication.
- Review and approve high-volume invoices, ensuring accuracy, proper coding, and adherence to company policies.
- Support the month-end and year-end closing process, including AP accruals and reconciliations.
- Monitor aging reports and ensure timely payment of all obligations, avoiding late penalties.
- Help maintain and update AP policies, procedures, and internal controls.
- Liaise with vendors and internal departments to resolve payment discrepancies and disputes.
- Assist with audit preparation and provide requested documentation to internal and external auditors.
- Train and mentor AP staff, fostering professional development and team efficiency.
- Contribute to process improvement projects and implementation of new technologies or systems.
- Support compliance with tax regulations, including 1099/withholding requirements and sales/use tax considerations where applicable.
- Prepare and maintain weekly and monthly cash flow forecasts related to payables by analyzing outstanding liabilities and payment schedules to accurately project short-term and long-term cash requirements.
- Bachelor's degree in accounting, Finance, or a related field.
- 3+ years of experience in accounts payable or general accounting working with a large corporation
- Strong understanding of AP processes, GAAP principles, and internal controls.
- Proficiency with accounting systems - Workday Financials, Oracle/SAP, Netsuite or similar ERP systems
- Advanced proficiency in Microsoft Excel (including formulas and pivot tables)
- Excellent attention to detail, organizational skills, and time management.
- Masters Degree
- Experience with Concur Software
- Experience working for a large financial services/private equity firm (> $35B AUM)