J&Y Law
Benefits:
401(k)
Company parties
Competitive salary
Dental insurance
Employee discounts
Free food & snacks
Health insurance
Opportunity for advancement
Paid time off
Vision insurance
About J&Y Law
Javaheri & Yahoudai, A Professional Law Corporation (J&Y Law), is a premier plaintiff’s personal injury law firm proudly serving clients across California. We’re committed to client service, teamwork, and high-performance culture. Our team is growing, and we’re seeking passionate, dependable professionals who want to make a difference.
Position Summary
We are seeking a reliable and detail-oriented Office Assistant – Mail & Records Clerk to support our litigation teams by managing all physical and digital mail, scanning and uploading legal documents, and assisting with records coordination. This role is 100% onsite in our Century City office and essential to maintaining accurate case files and supporting day-to-day legal operations.
Essential Duties & Responsibilities
Mailroom & Document Handling
Sort, label, scan, and distribute incoming physical and electronic mail
Prepare and send outgoing legal correspondence (FedEx, USPS, courier)
Track all incoming/outgoing mail to ensure timely delivery to the appropriate recipient
Digitize and upload medical/legal documents into our case management system (Litify)
Maintain both digital and physical filing systems for legal records
Clerical & Administrative Support
Transport files between departments and to offsite locations as needed
Assemble legal packets and case files for attorney or court use
Assist with document copying, labeling, archiving, and secure shredding
Support the records department with file retrieval and case organization
Maintain cleanliness and organization in the mail and supply rooms
Office Logistics
Monitor supply levels for mailroom equipment (e.g., envelopes, labels)
Ensure postage meters and scanning equipment are functioning; report issues promptly
Assist with office errands and tasks assigned by the administrative team
Qualifications
1+ year experience in mailroom, records, or administrative office setting (legal preferred)
Familiarity with scanning and digital file management systems (e.g., PDF, OCR tools)
Proficient in Microsoft Outlook, Word, and scanning software
Strong attention to detail, time management, and communication skills
Ability to lift 25 lbs and remain on feet for extended periods
Must be punctual, dependable, and able to follow established procedures
Work Hours
Monday–Friday, 8:30 AM to 5:30 PM
Overtime may be required with advance notice
This is a non-exempt position subject to all California rest and meal break requirements
Compensation & Benefits
Employer-paid medical, dental, and vision insurance
Paid Time Off (PTO): 6 sick days, 4 personal days per year
Paid holidays (as recognized by the firm)
Free on-site parking
Opportunities for internal training, mentorship, and promotion
Equal Opportunity Employer
J&Y Law is an Equal Opportunity Employer and is committed to fostering a diverse, inclusive, and respectful workplace. We consider all qualified applicants for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or other protected characteristics under applicable federal, state, or local laws.
401(k)
Company parties
Competitive salary
Dental insurance
Employee discounts
Free food & snacks
Health insurance
Opportunity for advancement
Paid time off
Vision insurance
About J&Y Law
Javaheri & Yahoudai, A Professional Law Corporation (J&Y Law), is a premier plaintiff’s personal injury law firm proudly serving clients across California. We’re committed to client service, teamwork, and high-performance culture. Our team is growing, and we’re seeking passionate, dependable professionals who want to make a difference.
Position Summary
We are seeking a reliable and detail-oriented Office Assistant – Mail & Records Clerk to support our litigation teams by managing all physical and digital mail, scanning and uploading legal documents, and assisting with records coordination. This role is 100% onsite in our Century City office and essential to maintaining accurate case files and supporting day-to-day legal operations.
Essential Duties & Responsibilities
Mailroom & Document Handling
Sort, label, scan, and distribute incoming physical and electronic mail
Prepare and send outgoing legal correspondence (FedEx, USPS, courier)
Track all incoming/outgoing mail to ensure timely delivery to the appropriate recipient
Digitize and upload medical/legal documents into our case management system (Litify)
Maintain both digital and physical filing systems for legal records
Clerical & Administrative Support
Transport files between departments and to offsite locations as needed
Assemble legal packets and case files for attorney or court use
Assist with document copying, labeling, archiving, and secure shredding
Support the records department with file retrieval and case organization
Maintain cleanliness and organization in the mail and supply rooms
Office Logistics
Monitor supply levels for mailroom equipment (e.g., envelopes, labels)
Ensure postage meters and scanning equipment are functioning; report issues promptly
Assist with office errands and tasks assigned by the administrative team
Qualifications
1+ year experience in mailroom, records, or administrative office setting (legal preferred)
Familiarity with scanning and digital file management systems (e.g., PDF, OCR tools)
Proficient in Microsoft Outlook, Word, and scanning software
Strong attention to detail, time management, and communication skills
Ability to lift 25 lbs and remain on feet for extended periods
Must be punctual, dependable, and able to follow established procedures
Work Hours
Monday–Friday, 8:30 AM to 5:30 PM
Overtime may be required with advance notice
This is a non-exempt position subject to all California rest and meal break requirements
Compensation & Benefits
Employer-paid medical, dental, and vision insurance
Paid Time Off (PTO): 6 sick days, 4 personal days per year
Paid holidays (as recognized by the firm)
Free on-site parking
Opportunities for internal training, mentorship, and promotion
Equal Opportunity Employer
J&Y Law is an Equal Opportunity Employer and is committed to fostering a diverse, inclusive, and respectful workplace. We consider all qualified applicants for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or other protected characteristics under applicable federal, state, or local laws.