Inside Higher Ed
Event Coordinator, Zucker School of Medicine at Hofstra/Northwell
Inside Higher Ed, Hempstead, New York, United States
Event Coordinator, Zucker School of Medicine at Hofstra/Northwell
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Event Coordinator, Zucker School of Medicine at Hofstra/Northwell
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Inside Higher Ed Event Coordinator, Zucker School of Medicine at Hofstra/Northwell
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Event Coordinator, Zucker School of Medicine at Hofstra/Northwell
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Inside Higher Ed Get AI-powered advice on this job and more exclusive features. About Hofstra
Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community. About Hofstra
Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.
Position Title
Event Coordinator, Zucker School of Medicine at Hofstra/Northwell
Position Number
896948
Position Category
Administration
School/Division
School of Medicine
Department
Office of Dean
Full-Time Or Part-Time
Full-Time
Description
Reporting to the Assistant Dean for Operations, the Event Coordinator works closely with the Manager, Event Services and Scheduling and is responsible for the preliminary intake and subsequent scheduling and coordination for all Zucker School of Medicine (ZSOM) events, conferences, meetings, visitor activities, and projects assigned by ZSOM leadership. The Event Coordinator must demonstrate proficiency in event management and creative services and must be able to proactively address needs as they arise. In addition, the Event Coordinator must provide high-level client service and exercise independent decision-making when surveying clients regarding room reservations and event details. Effective communication with Hofstra University, Northwell Health, and ZSOM departments is required. Responsibilities include, but are not limited to:
Monitors event and classroom space usage across ZSOM departments using the 25Live academic and event scheduling system while working with ZSOM departments to create and revise room layouts for curricular, co-curricular, internal, external, and student events. Communicates the status of space requests, obtains final approvals, submits work orders using the WebTMA maintenance management software, and assists with oversight of technology, and audiovisual needs, and space setups for curricular, co-curricular, internal, external, and student sessions and events. Coordinates details associated with external engagements, meetings, tours, and visits. Assists the Manager for Events Services and Scheduling with arranging related requests and services necessary for events such as accommodation, catering, media, transportation, etc. Designs and creates event-related materials including videos, flyers, posters, digital signage, programs, signs, and handouts. Works with the Communications Team to ensure communication and promotion of events, and the Operations Team to ensure the coordination of relevant resources. Assists the Manager for Events Services and Scheduling with contracts, agreements, and billing for events and meetings, including facility rentals and vendors. Performs other related duties as assigned.
Qualifications
Bachelor’s degree required. At least two (2) years of experience in event planning and audiovisual/creative services in a corporate or education setting. Experience with classroom and event resources scheduling software; experience with 25Live academic and event scheduling system and facilities work order systems. Working experience in the operation of remote meeting technology, including Zoom and Microsoft Teams. Working experience in the operation of industry-standard analog and digital AV technology found in the classroom and corporate event environments. Must demonstrate the ability to conceptualize both large- and small-scale events, meetings, and conferences. Ability to think creatively and develop new design concepts, graphics, and layouts in a production environment. Must demonstrate the ability to communicate professionally and work cooperatively with a wide range of senior administration and technical, academic, and planning/event departments across Hofstra University, Zucker School of Medicine, and Northwell Health. Ability to work independently and as part of a team.
Deadline
Open Until Filled
Date Posted
08/05/2025
EEO Statement
Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.
Salary/Salary Range
$58,500 - $63,500 Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Management and Manufacturing Industries Online Audio and Video Media Referrals increase your chances of interviewing at Inside Higher Ed by 2x Get notified about new Event Coordinator jobs in
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Event Coordinator, Zucker School of Medicine at Hofstra/Northwell
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Join to apply for the
Event Coordinator, Zucker School of Medicine at Hofstra/Northwell
role at
Inside Higher Ed Event Coordinator, Zucker School of Medicine at Hofstra/Northwell
2 days ago Be among the first 25 applicants Join to apply for the
Event Coordinator, Zucker School of Medicine at Hofstra/Northwell
role at
Inside Higher Ed Get AI-powered advice on this job and more exclusive features. About Hofstra
Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community. About Hofstra
Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.
Position Title
Event Coordinator, Zucker School of Medicine at Hofstra/Northwell
Position Number
896948
Position Category
Administration
School/Division
School of Medicine
Department
Office of Dean
Full-Time Or Part-Time
Full-Time
Description
Reporting to the Assistant Dean for Operations, the Event Coordinator works closely with the Manager, Event Services and Scheduling and is responsible for the preliminary intake and subsequent scheduling and coordination for all Zucker School of Medicine (ZSOM) events, conferences, meetings, visitor activities, and projects assigned by ZSOM leadership. The Event Coordinator must demonstrate proficiency in event management and creative services and must be able to proactively address needs as they arise. In addition, the Event Coordinator must provide high-level client service and exercise independent decision-making when surveying clients regarding room reservations and event details. Effective communication with Hofstra University, Northwell Health, and ZSOM departments is required. Responsibilities include, but are not limited to:
Monitors event and classroom space usage across ZSOM departments using the 25Live academic and event scheduling system while working with ZSOM departments to create and revise room layouts for curricular, co-curricular, internal, external, and student events. Communicates the status of space requests, obtains final approvals, submits work orders using the WebTMA maintenance management software, and assists with oversight of technology, and audiovisual needs, and space setups for curricular, co-curricular, internal, external, and student sessions and events. Coordinates details associated with external engagements, meetings, tours, and visits. Assists the Manager for Events Services and Scheduling with arranging related requests and services necessary for events such as accommodation, catering, media, transportation, etc. Designs and creates event-related materials including videos, flyers, posters, digital signage, programs, signs, and handouts. Works with the Communications Team to ensure communication and promotion of events, and the Operations Team to ensure the coordination of relevant resources. Assists the Manager for Events Services and Scheduling with contracts, agreements, and billing for events and meetings, including facility rentals and vendors. Performs other related duties as assigned.
Qualifications
Bachelor’s degree required. At least two (2) years of experience in event planning and audiovisual/creative services in a corporate or education setting. Experience with classroom and event resources scheduling software; experience with 25Live academic and event scheduling system and facilities work order systems. Working experience in the operation of remote meeting technology, including Zoom and Microsoft Teams. Working experience in the operation of industry-standard analog and digital AV technology found in the classroom and corporate event environments. Must demonstrate the ability to conceptualize both large- and small-scale events, meetings, and conferences. Ability to think creatively and develop new design concepts, graphics, and layouts in a production environment. Must demonstrate the ability to communicate professionally and work cooperatively with a wide range of senior administration and technical, academic, and planning/event departments across Hofstra University, Zucker School of Medicine, and Northwell Health. Ability to work independently and as part of a team.
Deadline
Open Until Filled
Date Posted
08/05/2025
EEO Statement
Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.
Salary/Salary Range
$58,500 - $63,500 Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Management and Manufacturing Industries Online Audio and Video Media Referrals increase your chances of interviewing at Inside Higher Ed by 2x Get notified about new Event Coordinator jobs in
Hempstead, NY . Event Coordinator, Special Programming and Events
New York City Metropolitan Area 2 days ago New York, NY $88,564.00-$93,282.00 2 weeks ago Manhattan, NY $112,925.08-$133,456.92 1 week ago Coordinator, Client Relations and Events
New York, NY $50,000.00-$57,500.00 2 days ago New York, NY $55,000.00-$75,000.00 2 weeks ago New York, NY $64,000.00-$85,000.00 21 hours ago New York, NY $40,000.00-$50,000.00 23 hours ago New York, NY $60,000.00-$80,000.00 6 days ago Queens, NY $65,000.00-$85,000.00 16 hours ago Global Associate, Experiential & Content Production
New York, NY $71,116.00-$101,594.00 15 hours ago New York, NY $45,000.00-$65,000.00 1 day ago New York City Metropolitan Area 4 weeks ago Brooklyn, NY $45,000.00-$65,000.00 21 hours ago New York, NY $55,000.00-$55,000.00 1 month ago New York, NY $100,000.00-$115,000.00 2 days ago New York, NY $118,800.00-$164,400.00 2 weeks ago Brooklyn, NY $75,000.00-$85,000.00 1 month ago New York City Metropolitan Area $70,000.00-$80,000.00 1 week ago New York City Metropolitan Area 6 days ago Senior Coordinator, Special Events & Partnerships
Event Coordinator, Zucker School of Medicine at Hofstra/Northwell
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr