City of Rochester, MN
Salary:
$88,718.00 - $130,469.00 Annually Location :
Rochester MN 55906, MN Job Type:
Regular FT Job Number:
20250068 Department:
Rochester Public Utilities Division:
RPU Corporate Services Opening Date:
08/27/2025
POSITION DESCRIPTION The City of Rochester welcomes applications for
Business Solutions Coordinator Rochester Public Utilities
RPU, a division of the City of Rochester, MN, is the largest municipal utility in the State of Minnesota. RPU serves over 57,000 electric customers and 42,000 water customers in a 60 square mile service area and has revenues nearing $161 million annually. Vision- "We Will Set the Standard for Service" Nature of Work The Business Solutions Coordinator will leverage Microsoft 365 tools, services and other enterprise tools to address business needs and improve organizational productivity. The ideal candidate will have a deep understanding of Microsoft 365 applications and services, as well as experience in developing organizational brand templates, process improvement and technology-focused training programs. Pay The 2025 starting salary range is $88,718 to $104,375 with advancement to $130,469. To be considered for the first round of application review, please submit your application before September 17, 2025. The City of Rochester is committed to a community where all members feel a sense of belonging. We commit to recognizing the diversity of our community members, listening to
ALL
voices and providing equitable services to create an inclusive place to live, play and work.
We believe
EQUITY
should be at the center of all our work. We strive to represent our community in our teammates, as we know that diverse and inclusive teams are more innovative, and have an empowering impact on the work, progress and culture of our community.
It takes us all working together
DUTIES AND RESPONSIBILITIES The work below is representative of the scope of work performed within this job classification. Individual job duties will vary based on work assignment.
*Enterprise Solutions
Design, implement, and support Microsoft 365 solutions or other enterprise tool tailored to meet business needs, leveraging tools such as SharePoint Online, Teams, Power Platform, and Exchange Online. Lead the deployment and adoption of Microsoft 365 solutions, providing technical expertise and support to end-users. Partner with internal stakeholders to understand business needs and analyze the best strategies to meet their needs. Stay updated on the latest features and capabilities of Microsoft 365, exploring new functionalities, and evaluating their potential impact on organizational operations. Integrate Microsoft 365 applications with other systems and platforms within the organization's IT ecosystem, ensuring seamless data flow and interoperability between different systems to support end-to-end business processes. Engage with Microsoft or third-party vendors as needed to obtain support, escalate issues, or explore additional solutions and services that complement Microsoft 365 offerings. *Organizational Technology Training
Assess training needs and develop technology-focused training programs to enhance employee skills and knowledge. Design and deliver training sessions on technology topics such as Microsoft 365 applications, digital tools, and best practices. Conduct training sessions and workshops to educate end-users on how to effectively utilize enterprise tools including Microsoft 365 tools and services. Customize training programs to meet the specific needs of different departments or job roles within the organization, ensuring relevance and effectiveness. Monitor training effectiveness through assessments, surveys, and feedback from participants, and adjust as needed to improve outcomes. Collaborate with internal stakeholders and external training providers to optimize training delivery and maximize impact. *Graphic Design and Brand Specialist
Collaborate with cross-functional teams to ensure consistency in brand messaging and visual identity, aligning with organizational values and objectives. Enhance and maintain brand guidelines, including logo usage, color palette, typography, and tone of voice, to ensure brand integrity and recognition. Produce various design templates for organizational use such as brochures, flyers, posters, infographics, presentations, and digital assets (e.g., social media graphics, website banners) to support marketing and communication efforts for the programs. Work with external vendors, such as printing companies or freelance designers, to outsource specific design tasks or projects, ensuring that vendor deliverables meet quality standards and are delivered according to agreed-upon timelines. Continuous Improvement
Lead and facilitate continuous improvement projects to enhance productivity, reduce costs, and improve quality and customer satisfaction. Use tools such as process mapping and root cause analysis to identify inefficiencies and areas for improvement. Support organizational change initiatives by ensuring engagement, communication, and smooth transitions. Promote a culture of continuous improvement through employee engagement and recognition programs. Conduct regular assessments and audits to ensure standardization and compliance with improved processes. Partner with departments to understand their workflows and propose optimized solutions. Develop and deliver training sessions and workshops on continuous improvement tools and methodologies Study departmental processes, workflow, methods and procedures to design functional solutions. Problem-solve issues and coordinate external vendor/consultant services, as needed. *Provide maintenance and ongoing support
Troubleshoot functional issues and recommend appropriate solutions independently or with service providers as needed. Monitor and evaluate the effectiveness of solutions and create enhancements to conform with changing requirements. Support ongoing maintenance and upgrades as needed. Assist with special projects and perform other duties as assigned.
*ESSENTIAL FUNCTIONS
MINIMUM QUALIFICATIONS Education and Experience A Bachelor's degree in computer science, information technology, business administration, graphic design or closely related field from an accredited four-year college or university AND three (3) years of full-time experience designing, implementing, and supporting enterprise solutions or continuous improvement programs.; OR An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may also be considered.
Desirable Qualifications
Experience in developing and delivering end-user training programs, preferably in a technology-related field. Demonstrated proficiency of graphic design, branding principles and experience in brand management. Possess or ability to obtain certifications or training in Microsoft business applications such as Microsoft Certified: Power Platform App Maker Associate or Microsoft Certified: Dynamics 365 Fundamentals Position Competencies Collaborates:
Building partnerships and working collaboratively with others to meet shared objectives Communicates Effectively:
Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences Nimble Learning:
Actively learning through experimentation when tackling new problems, using both successes and failures for learning Tech Savy:
Anticipating and adopting innovations in business-building digital and technology applications Cultivates Innovation:
Creating new and better ways for the organization to be successful Optimizes Work Processes:
Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement ADDITIONAL INFORMATION KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: business applications and processes; business practices and procedures; various technology platforms; software applications including Microsoft 365; network architecture; process analysis, design and implementation; and budgetary principles.
Skill in: communicating effectively, clearly and concisely both in writing and verbally; relating to others interpersonally; troubleshooting and problem-solving; thinking creatively with a passion for innovation and continuous improvement; being a proactive, supportive, and flexible team member to ensure the success of all initiatives and ever-changing business requirements.
Ability to: translate complex technical concepts in clear, concise business terms; effectively collaborate with cross-functional teams; plan work and provide direction to other employees; adapt style to the audience to enhance training or facilitation of meetings; exercise good judgment in analyzing work priorities; monitor trends and recommend process improvements; have a strong focus on customer service; entertain curiosity and be willing to learn new information.
PHYSICAL AND ENVIRONMENTAL CRITERIA In compliance with the Americans with Disabilities Act, the following represents the physical and environmental demands for this position. The employee must be able to perform the essential functions with or without accommodation.
In consideration of the overall amount of physical effort required to perform this position, the work is best described as Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
Physical demands
that may be required continuously (2/3 or more of the time), frequently (1/3 to 2/3 of the time), and occasionally (up to 1/3 of the time) are noted below:
Continuous demands: sitting, fine dexterity, Occasional demands: standing, walking, reaching, handling, lifting, carrying
Sensory requirements
necessary in the performance of the essential functions of this position include: sight, hearing, and touch.
Environmental conditions
that may exist in the performance of the essential functions of this job include: NONE (not substantially exposed to environmental conditions)
01
The following supplemental information may be used as a scored evaluation of your knowledge, skills and experience. Be certain that the choices you make correspond to the information you have provided in your application and resume. By completing this supplemental questionnaire you are attesting that the information you have provided is true and accurate. Information provided may be reviewed by the hiring manager. Any misstatements or falsification of information may eliminate you from consideration or may result in dismissal. Do you understand and agree with this statement?
Yes No
02
What is your preferred name? 03
Which of the following best describes your level of education?
High school diploma or equivalent G.E.D. Less than 2 years post-secondary training including certifications in computer science, information technology, business administration, graphic design or closely related field. Completion of an accredited 2 year program in computer science, information technology, business administration, graphic design or a closely related field. Completion of 4 year degree, or higher, in computer science, information technology, business administration, graphic design or a closely related field. Completion of master's degree or higher, or higher, in computer science, information technology, business administration, graphic design or a closely related field. None of the above
04
Which of the following best describes your years of full-time employment experience designing, implementing, and supporting enterprise solutions such as Microsoft 365?
No experience Less than 1 year More than 1 year, but less than 3 More than 3 years, but less than 5 More than 5 years, but less than 7 More than 7 years, but less than 10 10 or more years
05
Tell us how your professional, educational and lived experiences would help you be successful in this role supporting Microsoft 365. 06
Which of the following computer-related certifications/designations do you currently possess: (Select all that apply)
Project Management Professional (PMP) Microsoft Certified: Power Platform App Maker Associate Microsoft Certified: Dynamics 365 Fundamentals Microsoft Certified Solution Developer Other (List/specify below) N/A - I do not possess any computer-related certifications/designations
07
Which of the following best describes your overall experience with employee training?
N/A - I have no experience in this area Limited - I have been responsible for preparing basic procedure guides, and other instructional materials for individual employee training purposes. Moderate - I have been responsible for responding to specific training requests; developing customized training program materials, manuals, and online resources; facilitating small group sessions of
Extensive - I have been responsible for staying current with new programs or technology advancements; collaborating with internal stakeholders to identify gaps in employee knowledge; customizing training programs for various job roles within the organization; facilitating larger group sessions of >10 participants; and developing SCORM courses or other web-based learning content.
08
Do you process any continuous improvement certifications such as Lean, Six Sigma, or Certified Continuous Improvement Manager?
Yes No
09
Which of the following best describes your previous experience and overall proficiency with graphic design?
N/A - I have no experience in this area Limited - I have been responsible for creating basic posters, flyers, power point presentations, or other print materials. Moderate - I have been responsible for creating more complex print and digital content within a predetermined scope or theme, utilizing a variety of software tools. Extensive - I have been responsible for designing and creating a variety of professional-level print or digital media; applying design principles, color theory, and branding concepts to develop effective visual communication materials that reflect the identity and reputation of the organization.
10
CONDITIONS OF EMPLOYMENT: If selected as a finalist, are you willing to undergo a background investigation which may include, but not limited to: verification of employment and educational records, identification verification, driver's license record and a criminal history?
Yes No
Required Question
$88,718.00 - $130,469.00 Annually Location :
Rochester MN 55906, MN Job Type:
Regular FT Job Number:
20250068 Department:
Rochester Public Utilities Division:
RPU Corporate Services Opening Date:
08/27/2025
POSITION DESCRIPTION The City of Rochester welcomes applications for
Business Solutions Coordinator Rochester Public Utilities
RPU, a division of the City of Rochester, MN, is the largest municipal utility in the State of Minnesota. RPU serves over 57,000 electric customers and 42,000 water customers in a 60 square mile service area and has revenues nearing $161 million annually. Vision- "We Will Set the Standard for Service" Nature of Work The Business Solutions Coordinator will leverage Microsoft 365 tools, services and other enterprise tools to address business needs and improve organizational productivity. The ideal candidate will have a deep understanding of Microsoft 365 applications and services, as well as experience in developing organizational brand templates, process improvement and technology-focused training programs. Pay The 2025 starting salary range is $88,718 to $104,375 with advancement to $130,469. To be considered for the first round of application review, please submit your application before September 17, 2025. The City of Rochester is committed to a community where all members feel a sense of belonging. We commit to recognizing the diversity of our community members, listening to
ALL
voices and providing equitable services to create an inclusive place to live, play and work.
We believe
EQUITY
should be at the center of all our work. We strive to represent our community in our teammates, as we know that diverse and inclusive teams are more innovative, and have an empowering impact on the work, progress and culture of our community.
It takes us all working together
DUTIES AND RESPONSIBILITIES The work below is representative of the scope of work performed within this job classification. Individual job duties will vary based on work assignment.
*Enterprise Solutions
Design, implement, and support Microsoft 365 solutions or other enterprise tool tailored to meet business needs, leveraging tools such as SharePoint Online, Teams, Power Platform, and Exchange Online. Lead the deployment and adoption of Microsoft 365 solutions, providing technical expertise and support to end-users. Partner with internal stakeholders to understand business needs and analyze the best strategies to meet their needs. Stay updated on the latest features and capabilities of Microsoft 365, exploring new functionalities, and evaluating their potential impact on organizational operations. Integrate Microsoft 365 applications with other systems and platforms within the organization's IT ecosystem, ensuring seamless data flow and interoperability between different systems to support end-to-end business processes. Engage with Microsoft or third-party vendors as needed to obtain support, escalate issues, or explore additional solutions and services that complement Microsoft 365 offerings. *Organizational Technology Training
Assess training needs and develop technology-focused training programs to enhance employee skills and knowledge. Design and deliver training sessions on technology topics such as Microsoft 365 applications, digital tools, and best practices. Conduct training sessions and workshops to educate end-users on how to effectively utilize enterprise tools including Microsoft 365 tools and services. Customize training programs to meet the specific needs of different departments or job roles within the organization, ensuring relevance and effectiveness. Monitor training effectiveness through assessments, surveys, and feedback from participants, and adjust as needed to improve outcomes. Collaborate with internal stakeholders and external training providers to optimize training delivery and maximize impact. *Graphic Design and Brand Specialist
Collaborate with cross-functional teams to ensure consistency in brand messaging and visual identity, aligning with organizational values and objectives. Enhance and maintain brand guidelines, including logo usage, color palette, typography, and tone of voice, to ensure brand integrity and recognition. Produce various design templates for organizational use such as brochures, flyers, posters, infographics, presentations, and digital assets (e.g., social media graphics, website banners) to support marketing and communication efforts for the programs. Work with external vendors, such as printing companies or freelance designers, to outsource specific design tasks or projects, ensuring that vendor deliverables meet quality standards and are delivered according to agreed-upon timelines. Continuous Improvement
Lead and facilitate continuous improvement projects to enhance productivity, reduce costs, and improve quality and customer satisfaction. Use tools such as process mapping and root cause analysis to identify inefficiencies and areas for improvement. Support organizational change initiatives by ensuring engagement, communication, and smooth transitions. Promote a culture of continuous improvement through employee engagement and recognition programs. Conduct regular assessments and audits to ensure standardization and compliance with improved processes. Partner with departments to understand their workflows and propose optimized solutions. Develop and deliver training sessions and workshops on continuous improvement tools and methodologies Study departmental processes, workflow, methods and procedures to design functional solutions. Problem-solve issues and coordinate external vendor/consultant services, as needed. *Provide maintenance and ongoing support
Troubleshoot functional issues and recommend appropriate solutions independently or with service providers as needed. Monitor and evaluate the effectiveness of solutions and create enhancements to conform with changing requirements. Support ongoing maintenance and upgrades as needed. Assist with special projects and perform other duties as assigned.
*ESSENTIAL FUNCTIONS
MINIMUM QUALIFICATIONS Education and Experience A Bachelor's degree in computer science, information technology, business administration, graphic design or closely related field from an accredited four-year college or university AND three (3) years of full-time experience designing, implementing, and supporting enterprise solutions or continuous improvement programs.; OR An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may also be considered.
Desirable Qualifications
Experience in developing and delivering end-user training programs, preferably in a technology-related field. Demonstrated proficiency of graphic design, branding principles and experience in brand management. Possess or ability to obtain certifications or training in Microsoft business applications such as Microsoft Certified: Power Platform App Maker Associate or Microsoft Certified: Dynamics 365 Fundamentals Position Competencies Collaborates:
Building partnerships and working collaboratively with others to meet shared objectives Communicates Effectively:
Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences Nimble Learning:
Actively learning through experimentation when tackling new problems, using both successes and failures for learning Tech Savy:
Anticipating and adopting innovations in business-building digital and technology applications Cultivates Innovation:
Creating new and better ways for the organization to be successful Optimizes Work Processes:
Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement ADDITIONAL INFORMATION KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: business applications and processes; business practices and procedures; various technology platforms; software applications including Microsoft 365; network architecture; process analysis, design and implementation; and budgetary principles.
Skill in: communicating effectively, clearly and concisely both in writing and verbally; relating to others interpersonally; troubleshooting and problem-solving; thinking creatively with a passion for innovation and continuous improvement; being a proactive, supportive, and flexible team member to ensure the success of all initiatives and ever-changing business requirements.
Ability to: translate complex technical concepts in clear, concise business terms; effectively collaborate with cross-functional teams; plan work and provide direction to other employees; adapt style to the audience to enhance training or facilitation of meetings; exercise good judgment in analyzing work priorities; monitor trends and recommend process improvements; have a strong focus on customer service; entertain curiosity and be willing to learn new information.
PHYSICAL AND ENVIRONMENTAL CRITERIA In compliance with the Americans with Disabilities Act, the following represents the physical and environmental demands for this position. The employee must be able to perform the essential functions with or without accommodation.
In consideration of the overall amount of physical effort required to perform this position, the work is best described as Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
Physical demands
that may be required continuously (2/3 or more of the time), frequently (1/3 to 2/3 of the time), and occasionally (up to 1/3 of the time) are noted below:
Continuous demands: sitting, fine dexterity, Occasional demands: standing, walking, reaching, handling, lifting, carrying
Sensory requirements
necessary in the performance of the essential functions of this position include: sight, hearing, and touch.
Environmental conditions
that may exist in the performance of the essential functions of this job include: NONE (not substantially exposed to environmental conditions)
01
The following supplemental information may be used as a scored evaluation of your knowledge, skills and experience. Be certain that the choices you make correspond to the information you have provided in your application and resume. By completing this supplemental questionnaire you are attesting that the information you have provided is true and accurate. Information provided may be reviewed by the hiring manager. Any misstatements or falsification of information may eliminate you from consideration or may result in dismissal. Do you understand and agree with this statement?
Yes No
02
What is your preferred name? 03
Which of the following best describes your level of education?
High school diploma or equivalent G.E.D. Less than 2 years post-secondary training including certifications in computer science, information technology, business administration, graphic design or closely related field. Completion of an accredited 2 year program in computer science, information technology, business administration, graphic design or a closely related field. Completion of 4 year degree, or higher, in computer science, information technology, business administration, graphic design or a closely related field. Completion of master's degree or higher, or higher, in computer science, information technology, business administration, graphic design or a closely related field. None of the above
04
Which of the following best describes your years of full-time employment experience designing, implementing, and supporting enterprise solutions such as Microsoft 365?
No experience Less than 1 year More than 1 year, but less than 3 More than 3 years, but less than 5 More than 5 years, but less than 7 More than 7 years, but less than 10 10 or more years
05
Tell us how your professional, educational and lived experiences would help you be successful in this role supporting Microsoft 365. 06
Which of the following computer-related certifications/designations do you currently possess: (Select all that apply)
Project Management Professional (PMP) Microsoft Certified: Power Platform App Maker Associate Microsoft Certified: Dynamics 365 Fundamentals Microsoft Certified Solution Developer Other (List/specify below) N/A - I do not possess any computer-related certifications/designations
07
Which of the following best describes your overall experience with employee training?
N/A - I have no experience in this area Limited - I have been responsible for preparing basic procedure guides, and other instructional materials for individual employee training purposes. Moderate - I have been responsible for responding to specific training requests; developing customized training program materials, manuals, and online resources; facilitating small group sessions of
Extensive - I have been responsible for staying current with new programs or technology advancements; collaborating with internal stakeholders to identify gaps in employee knowledge; customizing training programs for various job roles within the organization; facilitating larger group sessions of >10 participants; and developing SCORM courses or other web-based learning content.
08
Do you process any continuous improvement certifications such as Lean, Six Sigma, or Certified Continuous Improvement Manager?
Yes No
09
Which of the following best describes your previous experience and overall proficiency with graphic design?
N/A - I have no experience in this area Limited - I have been responsible for creating basic posters, flyers, power point presentations, or other print materials. Moderate - I have been responsible for creating more complex print and digital content within a predetermined scope or theme, utilizing a variety of software tools. Extensive - I have been responsible for designing and creating a variety of professional-level print or digital media; applying design principles, color theory, and branding concepts to develop effective visual communication materials that reflect the identity and reputation of the organization.
10
CONDITIONS OF EMPLOYMENT: If selected as a finalist, are you willing to undergo a background investigation which may include, but not limited to: verification of employment and educational records, identification verification, driver's license record and a criminal history?
Yes No
Required Question