University of Michigan
GME Program Admin Intermediate
Apply Now
How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
This role is for a GME Program Administrator Intermediate that is responsible for the Anesthesia Cardiothoracic Fellowship and for the administrative support to the Associate Chair of Cardiac OR's, Program Director and Associate Program Director. They will handle the continued ACGME accreditation of the program and will administratively support the leadership of the CVC OR's and the overall program. This role is essential to the management of the day-to-day operations of the fellowship and its learners.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Responsibilities *
75% GME Program Administrator Intermediate Responsibilities
Primary Contact for Fellowship Queries (Phone, Email, Mail)
Manages Fellowship Applicant Interviews/Recruitment (Hotel, Transportation, Meals, Evaluation material, Selection Meetings, Applications, etc.)
Responsible for Credentialing and Orientation Preparation
Maintain ABA RTID, ACGME Web Ads, GME Track AAMC and San Francisco Match Program Information
Manage GME Medhub for 6 Fellows (Schedules, Vacations, LOAs, Work Hours, Personal Information, Licensure, Reports, Evaluations, Conference Attendance, etc.)
Responsible for updating Department Website Calendar with Weekly Fellowship Didactic Lectures
Clinical Competency Committee / Program Evaluation Committee Coordinator
Critically analyzes work hours, including determining reason for work hour violations and/or trends; follows up with Program Director
Ensures training program compliance with HOA Contract
Revises and maintains training program manuals
Procedures Tracking
Create and Implement policies/procedures
Process and Track Travel and Ed Allow reimbursements
Responsible for yearly Annual Program Evaluation (APE)
Coordinate and Organize Fellowship Graduation and Dinner
Provide guidance and ssist Fellows with Abstract and Manuscript Submission as well as Poster Presentation at Conferences
Ensures curriculum requirements are met by training level and accreditation
Other Duties as they arise
25% Administrative Support Responsibilities
Associate Chair-
Extensive Calendar Scheduling - Clinical Schedule, Coordinate Meetings, Vacation, Process Correspondence, Travel and Reimbursements
Coordinate and take minutes for the CVC Anesthesia Cardiac Faculty meeting - Monthly
CVC OR IR Management Committee Meeting - Coordinate and process Meeting Minutes
Maintain Point of Care Ultrasound (POCUS) materials from meetings and Simulation Sessions
Assist with MPLAN Meetings and Support Documents
Project management work as assigned
Program Director and Cardiac Faculty-
Coordinate Calendars: meetings, clinical assignments and vacation
Arrange Travel: Itinerary and Reimbursement
Process Correspondence
Manage Education Allowance
All other duties as they arise or are assigned
Required Qualifications *
Bachelor's degree or equivalent experience
3-5 years of professional/administrative experience
At least one year of experience providing detailed administrative support for faculty or administrative management/leadership teams
Prior GME experience
Demonstrated ability to operate with considerable independence and work under general supervision
Demonstrated strong organizational skills, attention to detail and accuracy skill set
Proficient in Microsoft Word, Outlook email/calendaring, Excel, EndNote and PowerPoint
Experience in Chrome River & MPathways preferred
Outstanding written, verbal communication and organizational skills
Attention to detail and accuracy is essential
Ability to handle multiple tasks in a fast-paced office environment with competing deadlines.
Excellent team skills are essential
How You'll Grow
TAGME Certification
Knowledge of University policies and procedures
Program Management Experience
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
Job Detail
Job Opening ID
267958
Working Title
GME Program Admin Intermediate
Job Title
GME Program Admin Intermediate
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Hybrid
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Exempt
Organizational Group
Medical School
Department
MM Anesthesiology Department
Posting Begin/End Date
8/28/2025 - 9/11/2025
Career Interest
Administration
Apply Now
Apply Now
How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
This role is for a GME Program Administrator Intermediate that is responsible for the Anesthesia Cardiothoracic Fellowship and for the administrative support to the Associate Chair of Cardiac OR's, Program Director and Associate Program Director. They will handle the continued ACGME accreditation of the program and will administratively support the leadership of the CVC OR's and the overall program. This role is essential to the management of the day-to-day operations of the fellowship and its learners.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Responsibilities *
75% GME Program Administrator Intermediate Responsibilities
Primary Contact for Fellowship Queries (Phone, Email, Mail)
Manages Fellowship Applicant Interviews/Recruitment (Hotel, Transportation, Meals, Evaluation material, Selection Meetings, Applications, etc.)
Responsible for Credentialing and Orientation Preparation
Maintain ABA RTID, ACGME Web Ads, GME Track AAMC and San Francisco Match Program Information
Manage GME Medhub for 6 Fellows (Schedules, Vacations, LOAs, Work Hours, Personal Information, Licensure, Reports, Evaluations, Conference Attendance, etc.)
Responsible for updating Department Website Calendar with Weekly Fellowship Didactic Lectures
Clinical Competency Committee / Program Evaluation Committee Coordinator
Critically analyzes work hours, including determining reason for work hour violations and/or trends; follows up with Program Director
Ensures training program compliance with HOA Contract
Revises and maintains training program manuals
Procedures Tracking
Create and Implement policies/procedures
Process and Track Travel and Ed Allow reimbursements
Responsible for yearly Annual Program Evaluation (APE)
Coordinate and Organize Fellowship Graduation and Dinner
Provide guidance and ssist Fellows with Abstract and Manuscript Submission as well as Poster Presentation at Conferences
Ensures curriculum requirements are met by training level and accreditation
Other Duties as they arise
25% Administrative Support Responsibilities
Associate Chair-
Extensive Calendar Scheduling - Clinical Schedule, Coordinate Meetings, Vacation, Process Correspondence, Travel and Reimbursements
Coordinate and take minutes for the CVC Anesthesia Cardiac Faculty meeting - Monthly
CVC OR IR Management Committee Meeting - Coordinate and process Meeting Minutes
Maintain Point of Care Ultrasound (POCUS) materials from meetings and Simulation Sessions
Assist with MPLAN Meetings and Support Documents
Project management work as assigned
Program Director and Cardiac Faculty-
Coordinate Calendars: meetings, clinical assignments and vacation
Arrange Travel: Itinerary and Reimbursement
Process Correspondence
Manage Education Allowance
All other duties as they arise or are assigned
Required Qualifications *
Bachelor's degree or equivalent experience
3-5 years of professional/administrative experience
At least one year of experience providing detailed administrative support for faculty or administrative management/leadership teams
Prior GME experience
Demonstrated ability to operate with considerable independence and work under general supervision
Demonstrated strong organizational skills, attention to detail and accuracy skill set
Proficient in Microsoft Word, Outlook email/calendaring, Excel, EndNote and PowerPoint
Experience in Chrome River & MPathways preferred
Outstanding written, verbal communication and organizational skills
Attention to detail and accuracy is essential
Ability to handle multiple tasks in a fast-paced office environment with competing deadlines.
Excellent team skills are essential
How You'll Grow
TAGME Certification
Knowledge of University policies and procedures
Program Management Experience
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
Job Detail
Job Opening ID
267958
Working Title
GME Program Admin Intermediate
Job Title
GME Program Admin Intermediate
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Hybrid
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Exempt
Organizational Group
Medical School
Department
MM Anesthesiology Department
Posting Begin/End Date
8/28/2025 - 9/11/2025
Career Interest
Administration
Apply Now