Wildlife Conservation Society
Part-Time Administrative Assistant
Wildlife Conservation Society, New York, New York, United States, 10001
Part-Time Administrative Assistant
The Part-Time Administrative Assistant is an integral member of the Zoological Health Program (ZHP) administrative team, providing support to ZHP clinical and pathology staff to facilitate their ability to perform their duties. This position reports to the Administrative Assistant and supports the Bronx-Zoo based Zoological Health Program. The position is collaborative and works closely with department staff and across many Wildlife Conservation Society (WCS) departments. Excellent attention to detail, being proactive, and possessing strong writing, communication, and problem-solving skills are all important elements contributing to success in the role. Principal responsibilities include: Perform reception, switchboard/paging, communication, mail distribution, and administrative functions for Zoological Health Program. Provide administrative and logistical support for ZHP operations. Receive and screen visitors and staff entering the Wildlife Health Center. Maintain Wildlife Health Center (WHC) filing systems and library records. Complete clerical duties as directed (photocopying, medical records, check requests, travel reimbursements, scheduling tours). Operate and maintain office equipment. Assist in updating ZHP written materials and records, including the digital wall directory, tour packets, Safety Data Sheets (SDS), and others as needed. Perform cross coverage for the Administrative Assistant when absent and as directed. Other duties and responsibilities as assigned. Qualifications: 1-2+ years of administrative support in any setting. Working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Publisher). High school diploma or equivalent is required, although some college is preferred. Excellent writing, organizational, and interpersonal skills with fine attention to detail. Experience communicating across a variety of departments. Basic math and critical thinking skills. Ability to handle several projects from start to finish simultaneously. Valid Driver's License preferred. 1-3 days onsite per week; no weekends or holidays; 7 hours per day, 9am-5pm. Hourly rate - $16.50-$19.00/hour, depending on experience. WCS is an equal opportunity employer, and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process. We are committed to hiring and engaging in a diverse workforce. We are dedicated to cultivating an inclusive work environment and looking for future team members who share that same value. The organization provides equal employment opportunities for all qualified candidates. The organization does not discriminate for employment based on gender, race/ethnicity, religion, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, caste, genetic information or any other protected status or characteristic.
The Part-Time Administrative Assistant is an integral member of the Zoological Health Program (ZHP) administrative team, providing support to ZHP clinical and pathology staff to facilitate their ability to perform their duties. This position reports to the Administrative Assistant and supports the Bronx-Zoo based Zoological Health Program. The position is collaborative and works closely with department staff and across many Wildlife Conservation Society (WCS) departments. Excellent attention to detail, being proactive, and possessing strong writing, communication, and problem-solving skills are all important elements contributing to success in the role. Principal responsibilities include: Perform reception, switchboard/paging, communication, mail distribution, and administrative functions for Zoological Health Program. Provide administrative and logistical support for ZHP operations. Receive and screen visitors and staff entering the Wildlife Health Center. Maintain Wildlife Health Center (WHC) filing systems and library records. Complete clerical duties as directed (photocopying, medical records, check requests, travel reimbursements, scheduling tours). Operate and maintain office equipment. Assist in updating ZHP written materials and records, including the digital wall directory, tour packets, Safety Data Sheets (SDS), and others as needed. Perform cross coverage for the Administrative Assistant when absent and as directed. Other duties and responsibilities as assigned. Qualifications: 1-2+ years of administrative support in any setting. Working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Publisher). High school diploma or equivalent is required, although some college is preferred. Excellent writing, organizational, and interpersonal skills with fine attention to detail. Experience communicating across a variety of departments. Basic math and critical thinking skills. Ability to handle several projects from start to finish simultaneously. Valid Driver's License preferred. 1-3 days onsite per week; no weekends or holidays; 7 hours per day, 9am-5pm. Hourly rate - $16.50-$19.00/hour, depending on experience. WCS is an equal opportunity employer, and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process. We are committed to hiring and engaging in a diverse workforce. We are dedicated to cultivating an inclusive work environment and looking for future team members who share that same value. The organization provides equal employment opportunities for all qualified candidates. The organization does not discriminate for employment based on gender, race/ethnicity, religion, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, caste, genetic information or any other protected status or characteristic.