BTI Solutions
Korean Bilingual Executive Admin Assistant AO7167075
BTI Solutions, Englewood Cliffs, New Jersey, United States, 07632
Korean Bilingual Executive Admin Assistant AO7167075
Everyone on our team has earned a CPC (Certified Personnel Consultant) or CTS (Certified Temporary Staffing Specialist) accreditation from the National Association of Personnel Services. We are experts at staffing and recruiting with more than 16 years of experience serving employers. Our approach to staffing isn't just a little bit different; it's a whole different ball game. While most staffing firms emphasize transactional services (taking and filling job orders), BTI Solutions focuses on providing more strategic solutions. By acting as workforce consultants, we are able to find innovative and intelligent strategies for improving productivity, meeting project deadlines, improving hiring quality, decreasing turnover, and reducing total labor costs. Our recruiting and candidate assessment process assures the highest quality matches between job seeker and employer, so you will get people who not only have the right qualifications but who also have the appropriate personality fit for your organization. More than anything, the biggest difference with BTI Solutions is the one that matters most: bottom-line results. 95% client satisfaction rate
measures client satisfaction vs. expectations. Clients have worked with us for over 10 years, on average. BTI Solutions counts 4 Global Telecommunication companies as clients. Client referrals are BTI Solutions' largest source of new clients. Google Review 4.4, Facebook Review 4.8 Top skills: Organized, understands prioritization, bilingual (English/Korean), detail-oriented Schedule: In-office Monday-Thursday, Friday optional to work from home Summary: The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams. Job Responsibilities:
Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Review and approve invoices, reports, memos, letters, financial statements, and other documents.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Prepare agendas and make arrangements for committee, board and other meetings.
Make arrangements for travel, planning meetings, etc.
Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests
Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc,
Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed
Triage and do basic troubleshooting for hardware, software and phone issues. Office supply management, and other general office management functions
Liaison with customer and internal exec level
Develop and maintain cross divisional relationships with other admin assistants
Handle adhoc admin duties as they arise Skills:
Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
Expert ability to work independently and manage ones time.
Expert ability to keep information organized and confidential.
Expert ability in event planning, budgeting, etc.
Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner
Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
(OPTIONAL) Bilingual in Korean and English Education/Experience:
2 year degree or equivalent work experience
8-10 years' experience required.
Experience working with executives mandatory Key Responsibilities/Requirements:
Microsoft Office skill set (Presentation, Excel etc.)
Bilingual (English/Korean) in reading, writing and speaking
Coordination of schedules, office set up, maintaining office equipment, space planning, etc.
Develop and maintain excellent working relationships with all appropriate levels within and outside the company.
Plan, organize, and prioritize multiple assignments and projects.
Demonstrated competency in both oral and written modes for internal and external personnel at all levels.
Work independently and in a team environment in order to achieve personal and team goals and complete assignments within established time frames.
Ability to work across on divisions and business areas to find solutions to problems
Assist in events planning, including scheduling, catering, set up and break down.
Place inventory requests for devices as needed
Assist in ordering and tracking new hire equipment to ensure timely receipt
Assists executive admin with various tracking spreadsheets, databases, and/or other office software records for the unit (Executives' weekly schedule, organization charts, wins reports, and presentations)
Everyone on our team has earned a CPC (Certified Personnel Consultant) or CTS (Certified Temporary Staffing Specialist) accreditation from the National Association of Personnel Services. We are experts at staffing and recruiting with more than 16 years of experience serving employers. Our approach to staffing isn't just a little bit different; it's a whole different ball game. While most staffing firms emphasize transactional services (taking and filling job orders), BTI Solutions focuses on providing more strategic solutions. By acting as workforce consultants, we are able to find innovative and intelligent strategies for improving productivity, meeting project deadlines, improving hiring quality, decreasing turnover, and reducing total labor costs. Our recruiting and candidate assessment process assures the highest quality matches between job seeker and employer, so you will get people who not only have the right qualifications but who also have the appropriate personality fit for your organization. More than anything, the biggest difference with BTI Solutions is the one that matters most: bottom-line results. 95% client satisfaction rate
measures client satisfaction vs. expectations. Clients have worked with us for over 10 years, on average. BTI Solutions counts 4 Global Telecommunication companies as clients. Client referrals are BTI Solutions' largest source of new clients. Google Review 4.4, Facebook Review 4.8 Top skills: Organized, understands prioritization, bilingual (English/Korean), detail-oriented Schedule: In-office Monday-Thursday, Friday optional to work from home Summary: The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams. Job Responsibilities:
Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Review and approve invoices, reports, memos, letters, financial statements, and other documents.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Prepare agendas and make arrangements for committee, board and other meetings.
Make arrangements for travel, planning meetings, etc.
Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests
Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc,
Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed
Triage and do basic troubleshooting for hardware, software and phone issues. Office supply management, and other general office management functions
Liaison with customer and internal exec level
Develop and maintain cross divisional relationships with other admin assistants
Handle adhoc admin duties as they arise Skills:
Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
Expert ability to work independently and manage ones time.
Expert ability to keep information organized and confidential.
Expert ability in event planning, budgeting, etc.
Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner
Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
(OPTIONAL) Bilingual in Korean and English Education/Experience:
2 year degree or equivalent work experience
8-10 years' experience required.
Experience working with executives mandatory Key Responsibilities/Requirements:
Microsoft Office skill set (Presentation, Excel etc.)
Bilingual (English/Korean) in reading, writing and speaking
Coordination of schedules, office set up, maintaining office equipment, space planning, etc.
Develop and maintain excellent working relationships with all appropriate levels within and outside the company.
Plan, organize, and prioritize multiple assignments and projects.
Demonstrated competency in both oral and written modes for internal and external personnel at all levels.
Work independently and in a team environment in order to achieve personal and team goals and complete assignments within established time frames.
Ability to work across on divisions and business areas to find solutions to problems
Assist in events planning, including scheduling, catering, set up and break down.
Place inventory requests for devices as needed
Assist in ordering and tracking new hire equipment to ensure timely receipt
Assists executive admin with various tracking spreadsheets, databases, and/or other office software records for the unit (Executives' weekly schedule, organization charts, wins reports, and presentations)