Menzies Aviation
Administrative Assistant - YYC
Menzies Aviation, Bismarck, North Dakota, United States, 58503
Administrative Assistant - YYC
Do you have a passion for aviation and love being part of a fast paced environment? We are looking for a dedicated individual to ensure smooth operations on the tarmac. Join our team and soar to new heights with a career at Menzies Aviation! About Us: Joining Menzies Aviation means becoming part of a world-class team that is driving excellence in the aviation industry. Are you passionate about delivering top-tier service, collaborating with diverse teams, and making a meaningful impact on the global aviation landscape? Take your career to new heights with Menzies, where every day brings opportunities to grow, innovate, and contribute to the future of air travel. Main accountabilities include: Collects all statistical data for the Station Manager to formulate required reports. Responsible for all accounts receivable and payable functions. Ensures all new hires have completed the required paperwork, policies, and are set up for payroll. Ensures employee files fall under the Company 8 Pillar compliance. Processes payroll for the location. Works with HR to ensure all employees have completed their enrolment for company benefits. Ensures employees have current ID on file. Coordinates administrative assistance. Represents the company in a professional manner. Assists the General Manager with financial reports and invoicing. Assists the local Health & Safety Committee with minute taking and follow-up items. Other duties as assigned by a direct or indirect superior manager. Responsible for the employee's uniform stock control in accordance with the station approved budget. Uniform orders and follow-up if missing items. Ensures professional uniform delivery and communication to all staff. Implements and maintains a hand-in process whenever staff hand in or change uniform. Responsible for the control of office equipment and operating supplies. Manages and coordinates stationary, water, and vending machine supplies. Responsible for the administration of contracts between the Company and approved company suppliers. Responsible for the maintenance of the company premises and annexes by the use of contracted maintenance providers. Ensures tasks are performed in accordance with the Company and Airlines specific procedures and policies. Required to attend the mandatory training imposed by the Company and Airlines as per job role. Booking of hotel and meeting rooms as per request from Station Manager or HR team. Provides confidential secretarial and administrative support to the Station Manager, HR team, and the team of Operational Managers. Assists HR team in document retention and filing according to Menzies Policy, keeping personal files up to date. Supports the Management team and HR team in communication information towards staff. Liaises with the company approved suppliers in regard to any signed agreements between them and Menzies Aviation. Other duties as assigned. Qualifications and Experience: Previous administrative, payroll experience. Fluent in English. Ability to communicate verbally and written in English in a clear, concise manner. Must be able to treat confidential information as required. Proficient in MS Office, Word, Excel, Power Point, Outlook, etc. Must have and maintain valid Transport Canada Security Clearance. Must have a valid provincial driver's license in good standing. Must be available and flexible to work variable shifts, weekends, and holidays when required. Must be at least 18 years of age & legally able to work in Canada. Proficient in Federal Labor Code. Must be able to lift up to 30 kg when required. Able to comply with an administrative working schedule and work extended hours when required. Able to manage the working time in a very efficient way in order to finish the tasks in a timely manner. Ability to work using own initiative and without supervision. Good attention to details. Good team player. Excellent organization planning and administrative skills. Excellent interpersonal skills with the ability to communicate with people at different levels and from different geographical and ethnic cultures. Experience of working in a busy, sometimes high pressure environment. Experience of dealing with work of a confidential and sensitive nature.
Do you have a passion for aviation and love being part of a fast paced environment? We are looking for a dedicated individual to ensure smooth operations on the tarmac. Join our team and soar to new heights with a career at Menzies Aviation! About Us: Joining Menzies Aviation means becoming part of a world-class team that is driving excellence in the aviation industry. Are you passionate about delivering top-tier service, collaborating with diverse teams, and making a meaningful impact on the global aviation landscape? Take your career to new heights with Menzies, where every day brings opportunities to grow, innovate, and contribute to the future of air travel. Main accountabilities include: Collects all statistical data for the Station Manager to formulate required reports. Responsible for all accounts receivable and payable functions. Ensures all new hires have completed the required paperwork, policies, and are set up for payroll. Ensures employee files fall under the Company 8 Pillar compliance. Processes payroll for the location. Works with HR to ensure all employees have completed their enrolment for company benefits. Ensures employees have current ID on file. Coordinates administrative assistance. Represents the company in a professional manner. Assists the General Manager with financial reports and invoicing. Assists the local Health & Safety Committee with minute taking and follow-up items. Other duties as assigned by a direct or indirect superior manager. Responsible for the employee's uniform stock control in accordance with the station approved budget. Uniform orders and follow-up if missing items. Ensures professional uniform delivery and communication to all staff. Implements and maintains a hand-in process whenever staff hand in or change uniform. Responsible for the control of office equipment and operating supplies. Manages and coordinates stationary, water, and vending machine supplies. Responsible for the administration of contracts between the Company and approved company suppliers. Responsible for the maintenance of the company premises and annexes by the use of contracted maintenance providers. Ensures tasks are performed in accordance with the Company and Airlines specific procedures and policies. Required to attend the mandatory training imposed by the Company and Airlines as per job role. Booking of hotel and meeting rooms as per request from Station Manager or HR team. Provides confidential secretarial and administrative support to the Station Manager, HR team, and the team of Operational Managers. Assists HR team in document retention and filing according to Menzies Policy, keeping personal files up to date. Supports the Management team and HR team in communication information towards staff. Liaises with the company approved suppliers in regard to any signed agreements between them and Menzies Aviation. Other duties as assigned. Qualifications and Experience: Previous administrative, payroll experience. Fluent in English. Ability to communicate verbally and written in English in a clear, concise manner. Must be able to treat confidential information as required. Proficient in MS Office, Word, Excel, Power Point, Outlook, etc. Must have and maintain valid Transport Canada Security Clearance. Must have a valid provincial driver's license in good standing. Must be available and flexible to work variable shifts, weekends, and holidays when required. Must be at least 18 years of age & legally able to work in Canada. Proficient in Federal Labor Code. Must be able to lift up to 30 kg when required. Able to comply with an administrative working schedule and work extended hours when required. Able to manage the working time in a very efficient way in order to finish the tasks in a timely manner. Ability to work using own initiative and without supervision. Good attention to details. Good team player. Excellent organization planning and administrative skills. Excellent interpersonal skills with the ability to communicate with people at different levels and from different geographical and ethnic cultures. Experience of working in a busy, sometimes high pressure environment. Experience of dealing with work of a confidential and sensitive nature.