Accounting Technician

Classified Employee's Salary Range: A-37

BASIC FUNCTION Under general supervision, perform a wide variety of accounting support functions to assist professional, supervisory and management positions; coordinate and monitor expenditures and receivables for specified schools and funds; prepare and maintain complex accounting and payroll records and spreadsheets; and perform other related work as necessary. MINIMUM QUALIFICATIONS EDUCATION : A high school diploma or recognized equivalent. EXPERIENCE: Two (2) years of accounting clerk experience that includes processing accounts payable and/or reconciling accounts receivable. REPRESENTATIVE DUTIES Create cash deposit and payment tracking spreadsheets; input vendor payments into spreadsheets and District database; maintain, update and clear Revolving Cash Fund. Clarify purchase information with vendors, maintenance and operations, and purchasing department representatives. Prepare pre-list authorization for payment requisitions; obtain check signature and arrange for payment mailing; issue approved checks; file back-up documentation. Review requisitions and compare to contract restrictions indicated in Board of Education (BOE) minutes and clarify information with Special Education administrative staff; establish new contract files and account numbers; attend related meetings. Record registrations and track and check payments for travel, mileage and conference requisitions; process library and textbook refunds. Track expenditures and receivables of assigned schools; maintain W-9 forms for all referees; reconcile bank statements. Review files of assigned school sites to check for completeness, potential revenue forms, deposit backup, and ticket logs. Adjust and update accrual records for sick leave and vacation time; prepare adjustments based upon changes in salary, insurance deductions, and retirement contributions; complete related reports. Audit employee reimbursement requests; ensure that all requests comply with District policy and receipts are included with the request. File ASB payments and deposits; input deposits into system; process and distribute ASB monthly activity reports. Prepare and direct correspondence regarding payments, deposits, and accounting procedures. Prepare and balance journal entries. Print and adjust stores inventory reports. Prepare various spreadsheets to track accounting transactions and histories. Performs related duties as assigned. NOTE:

The statements listed above are intended to describe the general nature and level of work being performed by employees in this classification, and are not to be interpreted as an exhaustive list of responsibilities and qualifications required of personnel so classified. Reasonable accommodations will be made so that qualified employees can perform the essential functions of the job.

JOB REQUIREMENTS KNOWLEDGE: Accounts payable and accounts receivable practices and procedures. HRS and County payroll systems. Payroll accounting, including deduction, leave, retirement and timekeeping procedures. Bookkeeping practices. Bank and inventory reconciliation methods. Automated accounting system practices. Office filing and record keeping techniques. ABILITY TO: Operate a personal computer to utilize spreadsheet, database, word processing, and accounting system applications. Input data and operate ten-key calculator quickly and accurately. Clarify contract restrictions through review of BOE minutes. Work independently. Review work of others for completeness and accuracy. Communicate effectively with vendors, school accounting staff, and department representatives. Work cooperatively with others. Demonstrate flexibility and respond to changing requirements and job assignments. Schedule, organize, and complete work in accordance with deadlines. Understand and follow specifications and instructions. Identify errors or discrepancies in accounting documentation. Compare and match related accounting documents. File documents alphabetically, numerically, and chronologically. SUPERVISION General supervision is received from higher level management. No supervision of other staff is exercised.

WORKING CONDITIONS ENVIRONMENT: This is primarily a sedentary classification and the employee works in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. The employee interfaces with co-workers,vendors, faculty, school accounting staff, administrators, and department supervisorsin clarifying purchase and contracts, reviewing work, providing guidance regarding accounting procedures, and requesting and providing information.

PHYSICAL DEMANDS: Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. The position occasionally bends, stoops, reaches, pushes and pulls drawers to retrieve and file information and lifts and carries reports and records that typically weigh less than twenty (20) pounds.

THE APPLICATION PROCESS: To be considered for an employment opportunity with the Santa Monica-Malibu Unified School District, it is necessary for you to complete anofficial District Application and

Supplemental Questions. Resumes will not be accepted in lieu of an application.

The application is part of the examination process and is part of your total evaluation of qualifications for employment.

THE EXAMINATION PROCESS: For those candidates who meet the minimum qualifications, the examination process will consist of any one or more of the following: Training and Experience Evaluation, Written Test, Performance Test, and/or Structured Interview. Additional information pertaining to the examination process will be emailed to those candidates who meet the minimum qualifications.

EXAMINATION PROTESTS: Protest of any part of the examination process must be in writing and received in the office of the Director of Classified Personnel no later than five (5) working days from the date you were notified of examination results. All notifications are sent electronically via email. Any protest must include rationale to support the protest and must be based on illegal discrimination, abuse of discretion, or procedure/process error. We are not responsible for any incoming mail that is lost or misdirected after it has been entrusted to the US Postal Service.

ACCOMMODATION FOR DISABLED: If you have a disability that may require an accommodation in any of these examination procedures, please notify the Personnel Commission in writing at the time you submit your application.

ESTABLISHMENT OF ELIGIBILITY LIST: This examination process shall be open to all qualified applicants and shall result in one integrated eligibility list. All eligibility lists shall be established in accordance with Personnel Commission rules and shall be established for a period one (1) year, unless otherwise noted, or until there are fewer than three (3) ranks of eligible candidates who are available. Candidates are placed on the eligibility list in rank order according to their final examination score. Final examination scores will not change, but ranking may change as other candidates are added or removed from the list.

ADVANCED STEP PLACEMENT: Generally, new employees start at the first step on the appointed salary schedule. When filling a permanent vacancy, a new employee may request a higher salary placement based on having training and experience that greatly exceeds the minimum qualifications. An employee may submit a formal request for advanced step consideration on or after the first day of employment. Education transcripts, training certificates, and additional references may be requested for verification purposes.

HOW YOU WILL HEAR FROM US: All correspondence and notifications regarding this recruitment will be sent to the email address you provide. It is your responsibility to review, follow instructions, and respond to information in a timely manner; as if it was a function of your job.

The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice. #J-18808-Ljbffr