Steele Recruiting LLC
Executive Assistant to the VP, Programs at Margaret A. Cargill Philanthropies
Steele Recruiting LLC, Minneapolis, Minnesota, United States, 55400
Steele Recruiting LLC
is pleased to lead the search for an
Executive Assistant, Programs
at
Margaret A. Cargill Philanthropies
in
Eden Prairie, Minnesota. Based in Minnesota, Margaret A. Cargill Philanthropies (MACP) is the umbrella over the two grantmaking foundations founded by the late Margaret Cargill: Margaret A. Cargill Foundation and Anne Ray Foundation. Rooted in guidance from our founder, MACP engages with strategic partners to support work that makes a lasting difference for communities, with particular attention to overlooked causes. Our global funding spans seven domains connected through common grantmaking approaches: Animal Welfare, Arts and Cultures, Disaster Relief and Recovery, Environment, Legacy and Opportunity, Quality of Life, and Teachers and Students. About Our Workplace Our community of more than 125 employees brings expertise from a variety of professional and personal experiences. We are inspired by a common mission, shared values, and the difference we can make by working together. MACP’s home in Eden Prairie, Minnesota reflects our organizational commitment to sustainability, legacy, and collaboration. Our LEED Platinum certified building features sustainable materials, outdoor meeting areas, a fitness room, and unique art and keepsakes from Ms. Cargill’s personal collection and others, that reflect our grantmaking and the communities where we work. Our space is a living reminder of our values. For more information about MACP, please visit our website:
www.macphilanthropies.org . Position Overview: The Executive Assistant, Programs, provides support to the Vice President of Programs and manages administrative matters for the VPP related to the Programs team. This position reports to the Vice President, Programs, and is a member of the Programs and the Administrative Support Team. The Executive Assistant should enjoy working within an environment that is mission-driven, high-performing, results-oriented, and community-focused. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects and must be able to work under pressure to handle a wide variety of activities. This position has access and exposure to a wide variety of information, often confidential and sensitive in nature, including working with senior leaders and their support staff. The ability to handle this information with discretion is a critical aspect of this role. The Executive Assistant will have the ability to work on projects that are developmental in nature, sometimes with multiple inputs and initial ambiguity as they unfold. Primary Responsibilities Administrative Support: Manage calendars for Vice President, Programs, keeping them up to date, ensuring prep time for meetings is held, communicating frequently about upcoming appointments, commitments, and conflicts, providing daily briefings regarding schedule, and overseeing general maintenance and monitoring of calendar to keep days running smoothly. Use good judgment and a strong understanding of the Vice President, Programs’ schedule, time, and preferences, and be assertive when managing competing priorities. Work with the Managing Director, Program, to design the master calendar for Programs annually and manage the scheduling and any other changes to it over the course of the year. Coordinate with other internal and external stakeholders about the Vice President, Programs' availability and involvement within a given project or initiative. Meeting Coordination: Fully prepare the Vice President, Programs in advance of meetings by creating a briefing summary including but not limited to the purpose of the meeting, location, and other related venue information, list and bios of participants, background on organizations represented or involved, and website information. Provide support to the Grants Management team in compiling materials for Program Committee and Executive Review meetings, including helping to ensure the Vice President, Programs, meets deadlines for materials that the Vice President, Programs, develops for the binder. Plan and coordinate routine Program-related meetings, including: Regularly support logistics of internal meetings involving the Vice President, Programs, other members of the program leadership team, the program staff, and others, including external visitors. Communicate proactively and strategically on behalf of the Vice President, Program regarding their absence for meetings, projects, or initiatives, and ensure that any necessary notes or follow-up materials are gathered as needed. Take meeting minutes for key Program leadership or staff meetings as needed and share back with participants in a timely manner. Schedule and set up meeting rooms (including technology), coordinate catering and flow of presenters, take notes, and consolidate follow-up actions as needed. Proper Documentation: Keep documents saved in Programs SharePoint sites organized, coded properly, and up to date to be easily accessible to those who are authorized to review them. Draft, prepare, and/or proofread presentation materials, spreadsheets, correspondence, memoranda, reports, and other documents or forms for the Vice President, Program, as needed, that may be confidential. Other Duties: Assist with special projects, ad-hoc requests, coordinate group travel, and small research tasks as needed. Provide back-up to other assistants as necessary. Perform other duties as assigned. Education & Experience High School diploma required; Bachelor’s degree preferred. Minimum 5 years’ experience supporting C-level executives (nonprofit experience preferred). Advanced proficiency in Microsoft Office Suite and Adobe Acrobat. Experience with Microsoft SharePoint and CRM systems preferred. Authorization to work in the U.S.; visa sponsorship not available. Skills & Abilities Expertise in domestic/international travel management. Ability to handle confidential matters with the highest discretion and judgment. Strong organizational and multitasking skills with attention to detail. Exceptional written and verbal communication; ability to draft reports and correspondence. Skilled at anticipating needs, prioritizing, and managing competing demands. Strong interpersonal skills; able to build trusted relationships across staff, board, and external partners. Diplomatic problem solver who can set clear boundaries and expectations. Analytical thinker with a growth mindset; proactive in proposing solutions. Highly resourceful team player, adaptable, and effective independently. Professional presence with the ability to represent executives and the organization positively. Travel
None anticipated. Physical Requirements and Work Environment This role is based at MACP’s Eden Prairie office in a designated workstation. MACP follows a
hybrid schedule : employees work onsite three days per week (Tuesday, Wednesday, and either Monday or Thursday) and remotely on Fridays, with occasional adjustments based on business needs. Core shared hours are
9 a.m.–3 p.m. Monday–Thursday
and
9 a.m.–12 p.m. Friday . The position is primarily sedentary with an adjustable sit/stand desk, requiring regular use of computers, office equipment, and communication technology. Occasional in-office movement (e.g., file retrieval, meetings) and light physical activity (bending, reaching, stooping) may be needed. The role involves managing multiple tasks simultaneously and collaborating closely with team members, with flexibility required during periods of time pressure or change. Compensation and Benefits Salary Range:
$87,000–$97,000, hourly, overtime eligible. Work Schedule:
36-hour week; half-day Fridays; hybrid model (3 days onsite, 2 remote). Benefits: Four weeks PTO plus year-end closure Comprehensive medical, dental, and vision coverage 401(k) with 5% match plus discretionary contributions Tuition reimbursement and professional development support Parental leave, employee assistance program, fitness room, and wellness initiatives Commitment to DEI, Equal Opportunity, and Accessibility We know that engaging, building trust, and making a difference relies on the collective wisdom and strength of a truly diverse organization. Diverse perspectives are essential for advancing our mission and we welcome individuals from all backgrounds who bring various lived experiences and professional expertise, and who share a commitment to our donors’ vision of providing meaningful assistance and support to society, the arts, and the environment. We are proud to welcome a diverse mix of candidates and to be an equal opportunity employer. All employment decisions are made without regard to race, color, creed, religion, gender identity, sex, pregnancy, sexual orientation, age, national origin, marital status, familial status, citizenship, disability, veteran status, public assistance, or any other legally protected characteristic. We are committed to the full inclusion of all qualified individuals, and we welcome the opportunity to discuss and offer reasonable accommodations. Application deadline is September 12, 2025. Steele Recruiting LLC
is an Executive Administrative Assistant Retained Search firm in Minneapolis, Minnesota, specializing in Permanent Placements for Executive Administrative Assistants and Chief of Staff for C-Suite and Senior Leadership Executives across the United States.
#J-18808-Ljbffr
is pleased to lead the search for an
Executive Assistant, Programs
at
Margaret A. Cargill Philanthropies
in
Eden Prairie, Minnesota. Based in Minnesota, Margaret A. Cargill Philanthropies (MACP) is the umbrella over the two grantmaking foundations founded by the late Margaret Cargill: Margaret A. Cargill Foundation and Anne Ray Foundation. Rooted in guidance from our founder, MACP engages with strategic partners to support work that makes a lasting difference for communities, with particular attention to overlooked causes. Our global funding spans seven domains connected through common grantmaking approaches: Animal Welfare, Arts and Cultures, Disaster Relief and Recovery, Environment, Legacy and Opportunity, Quality of Life, and Teachers and Students. About Our Workplace Our community of more than 125 employees brings expertise from a variety of professional and personal experiences. We are inspired by a common mission, shared values, and the difference we can make by working together. MACP’s home in Eden Prairie, Minnesota reflects our organizational commitment to sustainability, legacy, and collaboration. Our LEED Platinum certified building features sustainable materials, outdoor meeting areas, a fitness room, and unique art and keepsakes from Ms. Cargill’s personal collection and others, that reflect our grantmaking and the communities where we work. Our space is a living reminder of our values. For more information about MACP, please visit our website:
www.macphilanthropies.org . Position Overview: The Executive Assistant, Programs, provides support to the Vice President of Programs and manages administrative matters for the VPP related to the Programs team. This position reports to the Vice President, Programs, and is a member of the Programs and the Administrative Support Team. The Executive Assistant should enjoy working within an environment that is mission-driven, high-performing, results-oriented, and community-focused. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects and must be able to work under pressure to handle a wide variety of activities. This position has access and exposure to a wide variety of information, often confidential and sensitive in nature, including working with senior leaders and their support staff. The ability to handle this information with discretion is a critical aspect of this role. The Executive Assistant will have the ability to work on projects that are developmental in nature, sometimes with multiple inputs and initial ambiguity as they unfold. Primary Responsibilities Administrative Support: Manage calendars for Vice President, Programs, keeping them up to date, ensuring prep time for meetings is held, communicating frequently about upcoming appointments, commitments, and conflicts, providing daily briefings regarding schedule, and overseeing general maintenance and monitoring of calendar to keep days running smoothly. Use good judgment and a strong understanding of the Vice President, Programs’ schedule, time, and preferences, and be assertive when managing competing priorities. Work with the Managing Director, Program, to design the master calendar for Programs annually and manage the scheduling and any other changes to it over the course of the year. Coordinate with other internal and external stakeholders about the Vice President, Programs' availability and involvement within a given project or initiative. Meeting Coordination: Fully prepare the Vice President, Programs in advance of meetings by creating a briefing summary including but not limited to the purpose of the meeting, location, and other related venue information, list and bios of participants, background on organizations represented or involved, and website information. Provide support to the Grants Management team in compiling materials for Program Committee and Executive Review meetings, including helping to ensure the Vice President, Programs, meets deadlines for materials that the Vice President, Programs, develops for the binder. Plan and coordinate routine Program-related meetings, including: Regularly support logistics of internal meetings involving the Vice President, Programs, other members of the program leadership team, the program staff, and others, including external visitors. Communicate proactively and strategically on behalf of the Vice President, Program regarding their absence for meetings, projects, or initiatives, and ensure that any necessary notes or follow-up materials are gathered as needed. Take meeting minutes for key Program leadership or staff meetings as needed and share back with participants in a timely manner. Schedule and set up meeting rooms (including technology), coordinate catering and flow of presenters, take notes, and consolidate follow-up actions as needed. Proper Documentation: Keep documents saved in Programs SharePoint sites organized, coded properly, and up to date to be easily accessible to those who are authorized to review them. Draft, prepare, and/or proofread presentation materials, spreadsheets, correspondence, memoranda, reports, and other documents or forms for the Vice President, Program, as needed, that may be confidential. Other Duties: Assist with special projects, ad-hoc requests, coordinate group travel, and small research tasks as needed. Provide back-up to other assistants as necessary. Perform other duties as assigned. Education & Experience High School diploma required; Bachelor’s degree preferred. Minimum 5 years’ experience supporting C-level executives (nonprofit experience preferred). Advanced proficiency in Microsoft Office Suite and Adobe Acrobat. Experience with Microsoft SharePoint and CRM systems preferred. Authorization to work in the U.S.; visa sponsorship not available. Skills & Abilities Expertise in domestic/international travel management. Ability to handle confidential matters with the highest discretion and judgment. Strong organizational and multitasking skills with attention to detail. Exceptional written and verbal communication; ability to draft reports and correspondence. Skilled at anticipating needs, prioritizing, and managing competing demands. Strong interpersonal skills; able to build trusted relationships across staff, board, and external partners. Diplomatic problem solver who can set clear boundaries and expectations. Analytical thinker with a growth mindset; proactive in proposing solutions. Highly resourceful team player, adaptable, and effective independently. Professional presence with the ability to represent executives and the organization positively. Travel
None anticipated. Physical Requirements and Work Environment This role is based at MACP’s Eden Prairie office in a designated workstation. MACP follows a
hybrid schedule : employees work onsite three days per week (Tuesday, Wednesday, and either Monday or Thursday) and remotely on Fridays, with occasional adjustments based on business needs. Core shared hours are
9 a.m.–3 p.m. Monday–Thursday
and
9 a.m.–12 p.m. Friday . The position is primarily sedentary with an adjustable sit/stand desk, requiring regular use of computers, office equipment, and communication technology. Occasional in-office movement (e.g., file retrieval, meetings) and light physical activity (bending, reaching, stooping) may be needed. The role involves managing multiple tasks simultaneously and collaborating closely with team members, with flexibility required during periods of time pressure or change. Compensation and Benefits Salary Range:
$87,000–$97,000, hourly, overtime eligible. Work Schedule:
36-hour week; half-day Fridays; hybrid model (3 days onsite, 2 remote). Benefits: Four weeks PTO plus year-end closure Comprehensive medical, dental, and vision coverage 401(k) with 5% match plus discretionary contributions Tuition reimbursement and professional development support Parental leave, employee assistance program, fitness room, and wellness initiatives Commitment to DEI, Equal Opportunity, and Accessibility We know that engaging, building trust, and making a difference relies on the collective wisdom and strength of a truly diverse organization. Diverse perspectives are essential for advancing our mission and we welcome individuals from all backgrounds who bring various lived experiences and professional expertise, and who share a commitment to our donors’ vision of providing meaningful assistance and support to society, the arts, and the environment. We are proud to welcome a diverse mix of candidates and to be an equal opportunity employer. All employment decisions are made without regard to race, color, creed, religion, gender identity, sex, pregnancy, sexual orientation, age, national origin, marital status, familial status, citizenship, disability, veteran status, public assistance, or any other legally protected characteristic. We are committed to the full inclusion of all qualified individuals, and we welcome the opportunity to discuss and offer reasonable accommodations. Application deadline is September 12, 2025. Steele Recruiting LLC
is an Executive Administrative Assistant Retained Search firm in Minneapolis, Minnesota, specializing in Permanent Placements for Executive Administrative Assistants and Chief of Staff for C-Suite and Senior Leadership Executives across the United States.
#J-18808-Ljbffr