Administrative Specialist III

Position to support A-State Speech and Hearing Center Compiles and maintains office administrative information and records such as purchasing, budget, client files and accounting Organizes, arranges and attends (if necessary) conferences, seminars, meetings, media events, etc. Researches and gathers material/data on projects for use in meetings, briefings, reports, program assessment, etc. requested by supervisors Will provide oversight and some supervision to graduate assistants and work study students Make recommendations on clinic and office needs such as inventory of Speech and Hearing Center, business cards, parking passes, brochures, etc. Will explain procedures/policies to clients and their families Operates office equipment with a number of software databases including those involved with tracking client services, tabulating visits, etc. Collaborate with the CD Department administrative assistant to manage online purchasing, invoicing, purchase orders, travel requisitions, travel reimbursements and other financial duties as requested by Center directors Will follow HIPAA requirements Reviews documents including applications, forms, vouchers, records, and reports for accuracy and completeness of information and compliance with laws and regulations, makes necessary corrections, and assigns file numbers Contacts submitting agency/institution or individual to obtain additional information or to correct discrepancies in documents, and sends notification of acceptance/rejection Researches various data storage and/or computer records to obtain information and compiles data for reports Establishes document files and maintains files by updating and purging as needed Enters data into computer system and makes changes and/or corrections Maintains activity log and/or financial ledger and submits reports to supervisor Composes and types routine correspondence and form letters May calculate rates, fees, taxes, assessments, and fines Other duties as assigned