Administrative Associate III

Job Title

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Administrative Associate III

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Agency

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Texas A&M University - Kingsville

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Department

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Department Of Hist, Political Sci, & Phi

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Proposed Minimum Salary

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Commensurate

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Job Location

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Kingsville, Texas

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Job Type

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Staff

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Job Description

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Job Summary

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The Administrative Associate III, works under general supervision and provides complex administrative support work to the Department of History, Political Science & Philosophy.

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Essential Duties and Responsibilities

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  Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications.

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  Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases.

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  Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. May perform mail services.

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  Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.

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  Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents.

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  Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.

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  Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.

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  May coordinate activities and assign work to student workers and support staff. May participate in the hiring training, and supervision of student workers and other support staff.

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The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

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Minimum Requirements

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Education - High school diploma or equivalent combination of education and experience.Experience - Three years of related experience.Knowledge of - Knowledge of word processing, spreadsheet, and database applications.Ability to - Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Ability to work with sensitive information and maintain confidentiality. Strong interpersonal and organizational skills.

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All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

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Equal Opportunity/Veterans/Disability Employer.