Rad AI
Executive Assistant
We are seeking a skilled Executive Assistant to support 2-3 members of our executive team. In this role, you will be a critical partner in enabling leadership effectiveness and driving seamless organizational efficiency. Our EA team collaborates closely with leaders across the company to manage complex schedules, facilitate meetings, and coordinate logistics for events and large-scale offsites. This role will also serve as a central point of support for our growing San Francisco office, helping create an excellent onsite experience for employees and visitors. The ideal candidate brings exceptional attention to detail, thrives in building and refining processes, and is tech-savvy, leveraging tools and systems to optimize workflows and ensure smooth operations, and is located in San Francisco, CA. Key Responsibilities
Build trusted partnerships with executives, their teams, and key stakeholders. Anticipate needs, keep a close pulse on organizational priorities to help executives see around corners, and handle sensitive matters with discretion. Proactively and accurately manage complex calendars by balancing priorities, minimizing conflicts and context switching, and coordinating agendas and pre-reads. Provide daily administrative support including inbox and email management, travel arrangements, expense tracking, and document organization. Attend meetings, capture notes, and follow up on action items. Plan and execute events, offsites, and onsite gatherings, delivering engaging experiences while staying budget-conscious. Serve as the central contact for the San Francisco office, supporting employees and visitors, managing supplies and inventory, and coordinating small onsite events. Support executives across multiple time zones, including the East Coast. Facilitate cross-department communication and drive follow-up on key initiatives. Take on special projects and contribute to process improvements. What We're Looking For:
SF Bay Area based and available to work from our San Francisco office, daily. 5+ years' experience providing administrative support in a corporate setting. 3+ years' experience as an Executive Assistant directly supporting senior leadership (VP level and above). Documented experience managing complex, high-volume calendars and facilitating meeting logistics for multiple executives. Demonstrated proficiency with remote collaboration tools. Experience handling confidential information with discretion and maintaining professional standards. Strong written and verbal communication skills, with examples of cross-functional collaboration. Track record of managing multiple, competing priorities and meeting deadlines in a fast-paced environment. Experience with expense tracking, travel arrangements, and document management. Ability to support executives in multiple time zones, including the East Coast. It's Great If You Also Have:
Prior experience working within a technology startup or high-growth company (highly desirable). Proven history of organizing and executing large-scale offsites and events, with the ability to deliver white-glove experiences for executive audiences. Documented success in leading project management and improvement initiatives, with a focus on creating seamless processes. Passion building and contributing to team culture. Previous experience with tools including Slack, Google Workspace, and Zoom. Join our world-class team as we build and deploy AI solutions that empower physicians and transform patient caremaking a meaningful impact on millions of lives. Driven by our mission, we prioritize transparency, inclusion, and close collaboration, bringing together exceptional people to revolutionize healthcare. If you're passionate about driving innovation and delivering impactful healthcare solutions, we'd love to hear from you! To learn more about what it's like to work at Rad AI, visit
https://www.radai.com/life-at-rad-ai For US-Based Full-Time Roles, Rad AI offers a variety of benefits, including: Comprehensive Medical, Dental, Vision & Life insurance, HSA (with employer match), FSA, & DCFSA, 401(k), 11 Paid Company Holidays, Location Flexibility (Remote-first company!), Flexible PTO policy, Annual company-wide offsite, Periodic team offsites, Annual equipment stipend, For roles based outside the US, your recruiter can share more details. At Rad AI, we value diversity and provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. Please be vigilant regarding job scams. We advise all candidates to apply directly through our official careers page.
We are seeking a skilled Executive Assistant to support 2-3 members of our executive team. In this role, you will be a critical partner in enabling leadership effectiveness and driving seamless organizational efficiency. Our EA team collaborates closely with leaders across the company to manage complex schedules, facilitate meetings, and coordinate logistics for events and large-scale offsites. This role will also serve as a central point of support for our growing San Francisco office, helping create an excellent onsite experience for employees and visitors. The ideal candidate brings exceptional attention to detail, thrives in building and refining processes, and is tech-savvy, leveraging tools and systems to optimize workflows and ensure smooth operations, and is located in San Francisco, CA. Key Responsibilities
Build trusted partnerships with executives, their teams, and key stakeholders. Anticipate needs, keep a close pulse on organizational priorities to help executives see around corners, and handle sensitive matters with discretion. Proactively and accurately manage complex calendars by balancing priorities, minimizing conflicts and context switching, and coordinating agendas and pre-reads. Provide daily administrative support including inbox and email management, travel arrangements, expense tracking, and document organization. Attend meetings, capture notes, and follow up on action items. Plan and execute events, offsites, and onsite gatherings, delivering engaging experiences while staying budget-conscious. Serve as the central contact for the San Francisco office, supporting employees and visitors, managing supplies and inventory, and coordinating small onsite events. Support executives across multiple time zones, including the East Coast. Facilitate cross-department communication and drive follow-up on key initiatives. Take on special projects and contribute to process improvements. What We're Looking For:
SF Bay Area based and available to work from our San Francisco office, daily. 5+ years' experience providing administrative support in a corporate setting. 3+ years' experience as an Executive Assistant directly supporting senior leadership (VP level and above). Documented experience managing complex, high-volume calendars and facilitating meeting logistics for multiple executives. Demonstrated proficiency with remote collaboration tools. Experience handling confidential information with discretion and maintaining professional standards. Strong written and verbal communication skills, with examples of cross-functional collaboration. Track record of managing multiple, competing priorities and meeting deadlines in a fast-paced environment. Experience with expense tracking, travel arrangements, and document management. Ability to support executives in multiple time zones, including the East Coast. It's Great If You Also Have:
Prior experience working within a technology startup or high-growth company (highly desirable). Proven history of organizing and executing large-scale offsites and events, with the ability to deliver white-glove experiences for executive audiences. Documented success in leading project management and improvement initiatives, with a focus on creating seamless processes. Passion building and contributing to team culture. Previous experience with tools including Slack, Google Workspace, and Zoom. Join our world-class team as we build and deploy AI solutions that empower physicians and transform patient caremaking a meaningful impact on millions of lives. Driven by our mission, we prioritize transparency, inclusion, and close collaboration, bringing together exceptional people to revolutionize healthcare. If you're passionate about driving innovation and delivering impactful healthcare solutions, we'd love to hear from you! To learn more about what it's like to work at Rad AI, visit
https://www.radai.com/life-at-rad-ai For US-Based Full-Time Roles, Rad AI offers a variety of benefits, including: Comprehensive Medical, Dental, Vision & Life insurance, HSA (with employer match), FSA, & DCFSA, 401(k), 11 Paid Company Holidays, Location Flexibility (Remote-first company!), Flexible PTO policy, Annual company-wide offsite, Periodic team offsites, Annual equipment stipend, For roles based outside the US, your recruiter can share more details. At Rad AI, we value diversity and provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. Please be vigilant regarding job scams. We advise all candidates to apply directly through our official careers page.