JL Talent Solutions
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Executive Assistant
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JL Talent Solutions 4 days ago Be among the first 25 applicants Join to apply for the
Executive Assistant
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JL Talent Solutions Executive Assistant to Principal (with Path to Project Coordinator)
Newport Beach, CA
Full-Time | Onsite
About Us
We are a boutique, luxury custom homebuilder based in Newport Beach, California, specializing in crafting bespoke residences that embody sophistication and precision. Our small, dynamic team is deeply rooted in the coastal communities of Orange County, delivering unparalleled quality and personalized service to our discerning clients. Join us to shape the future of luxury homebuilding in a hyperlocal, high-touch environment.
Role Overview
We are seeking a highly organized, adaptable, and proactive Executive Assistant to support our Principal in daily operations while serving as a critical liaison across the organization. This "Swiss-army knife" role is designed for a versatile professional who thrives in a fast-paced, multifaceted environment and is eager to grow into a Project Coordinator position within our active management structure. The ideal candidate will combine administrative excellence with a passion for residential construction, acting as a bridge between project stakeholders, general contractors (GCs), field operatives, clerical employees, and the Principal.
Key Responsibilities
Administrative Support: Manage the Principal's schedule, coordinate meetings, and handle correspondence with clients, architects, designers, and subcontractors with professionalism and precision. Liaison Role: Serve as the central point of contact between project stakeholders (clients, GCs, architects, vendors), field operatives, clerical staff, and the Principal, ensuring seamless communication and alignment. Project Coordination Support: Assist with tracking project timelines, budgets, and deliverables, leveraging virtual construction management platforms (e.g., Procore, Buildertrend, or CoConstruct) to monitor progress and facilitate updates. Document Management: Prepare, organize, and maintain critical documents, including contracts, permits, plans, and reports, ensuring accuracy and confidentiality. Meeting Facilitation: Coordinate, attend, and document meetings, capturing action items and following up to ensure timely execution across teams. Client Relations: Support high-touch client interactions, including scheduling site visits, preparing presentation materials, and ensuring a luxury client experience. Office Operations: Oversee general office tasks, such as managing supplies, vendor relationships, and maintaining a professional office environment. Path to Project Coordinator: Gain hands-on experience in residential construction project management, with opportunities to take on increasing responsibility in coordinating projects, managing budgets, and overseeing field operations under the Principal's mentorship.
Experience
Qualifications
2+ years in an administrative or executive assistant role, ideally within residential construction, real estate, or a related industry. Experience in the residential construction sector is highly desirable, with familiarity in working with general contractors, subcontractors, or field operatives.
Skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for creating reports, schedules, and presentations. Experience with virtual construction management platforms (e.g., Procore, Buildertrend, CoConstruct, or similar) is a strong plus. Exceptional organizational and multitasking skills, with the ability to prioritize in a dynamic environment. Strong written and verbal communication skills, with a professional and polished demeanor suited for luxury clientele. Ability to handle sensitive information with discretion and maintain confidentiality.
Attributes
Proactive, resourceful, and adaptable, with a "Swiss-army knife" mindset to tackle diverse tasks and challenges. Eager to learn and grow into a Project Coordinator role, with an interest in residential construction processes. Strong interpersonal skills to build relationships with diverse stakeholders, from field operatives to high-net-worth clients. Education: Bachelor's degree preferred, or equivalent combination of education and experience. Local Knowledge: Familiarity with Newport Beach and the Orange County residential construction market is a plus.
Why Join Us?
Career Growth: Clear pathway to a Project Coordinator role, with hands-on mentorship and exposure to all aspects of luxury homebuilding, from client relations to project execution. Dynamic Role: Thrive in a versatile, "Swiss-army knife" position that touches every facet of our boutique operation. Hyperlocal Impact: Contribute to crafting iconic residences that define the Newport Beach lifestyle. Collaborative Environment: Work closely with a small, dedicated team in a supportive, high-energy setting. Competitive Compensation: Salary commensurate with experience, plus benefits and professional development opportunities.
Benefits
Starting Salary: $70,000 per year 401K Plan: Employer matches up to 3%, vested for three years Medical & Dental Insurance: PPO or an HMO. Employer contributes up to $600.00 per month. The first of the month following 60 days from the date of hire. Holidays: Nine days per year Vacation: Ten days per year Sick Leave: Five days per year Bereavement Leave: Three days A cell phone is provided Company Credit Card
How To Apply
Please submit your resume, cover letter, and any relevant work samples now. In your cover letter, highlight your experience in residential construction (if applicable) and why you're excited to join a boutique luxury homebuilder in Newport Beach.
We are an equal opportunity employer and value diversity in our team. Applications will be reviewed on a rolling basis, and only candidates selected for an interview will be contacted.
Salary: $70000 per year
Job Posted by ApplicantPro
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Executive Assistant
role at
JL Talent Solutions 4 days ago Be among the first 25 applicants Join to apply for the
Executive Assistant
role at
JL Talent Solutions Executive Assistant to Principal (with Path to Project Coordinator)
Newport Beach, CA
Full-Time | Onsite
About Us
We are a boutique, luxury custom homebuilder based in Newport Beach, California, specializing in crafting bespoke residences that embody sophistication and precision. Our small, dynamic team is deeply rooted in the coastal communities of Orange County, delivering unparalleled quality and personalized service to our discerning clients. Join us to shape the future of luxury homebuilding in a hyperlocal, high-touch environment.
Role Overview
We are seeking a highly organized, adaptable, and proactive Executive Assistant to support our Principal in daily operations while serving as a critical liaison across the organization. This "Swiss-army knife" role is designed for a versatile professional who thrives in a fast-paced, multifaceted environment and is eager to grow into a Project Coordinator position within our active management structure. The ideal candidate will combine administrative excellence with a passion for residential construction, acting as a bridge between project stakeholders, general contractors (GCs), field operatives, clerical employees, and the Principal.
Key Responsibilities
Administrative Support: Manage the Principal's schedule, coordinate meetings, and handle correspondence with clients, architects, designers, and subcontractors with professionalism and precision. Liaison Role: Serve as the central point of contact between project stakeholders (clients, GCs, architects, vendors), field operatives, clerical staff, and the Principal, ensuring seamless communication and alignment. Project Coordination Support: Assist with tracking project timelines, budgets, and deliverables, leveraging virtual construction management platforms (e.g., Procore, Buildertrend, or CoConstruct) to monitor progress and facilitate updates. Document Management: Prepare, organize, and maintain critical documents, including contracts, permits, plans, and reports, ensuring accuracy and confidentiality. Meeting Facilitation: Coordinate, attend, and document meetings, capturing action items and following up to ensure timely execution across teams. Client Relations: Support high-touch client interactions, including scheduling site visits, preparing presentation materials, and ensuring a luxury client experience. Office Operations: Oversee general office tasks, such as managing supplies, vendor relationships, and maintaining a professional office environment. Path to Project Coordinator: Gain hands-on experience in residential construction project management, with opportunities to take on increasing responsibility in coordinating projects, managing budgets, and overseeing field operations under the Principal's mentorship.
Experience
Qualifications
2+ years in an administrative or executive assistant role, ideally within residential construction, real estate, or a related industry. Experience in the residential construction sector is highly desirable, with familiarity in working with general contractors, subcontractors, or field operatives.
Skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for creating reports, schedules, and presentations. Experience with virtual construction management platforms (e.g., Procore, Buildertrend, CoConstruct, or similar) is a strong plus. Exceptional organizational and multitasking skills, with the ability to prioritize in a dynamic environment. Strong written and verbal communication skills, with a professional and polished demeanor suited for luxury clientele. Ability to handle sensitive information with discretion and maintain confidentiality.
Attributes
Proactive, resourceful, and adaptable, with a "Swiss-army knife" mindset to tackle diverse tasks and challenges. Eager to learn and grow into a Project Coordinator role, with an interest in residential construction processes. Strong interpersonal skills to build relationships with diverse stakeholders, from field operatives to high-net-worth clients. Education: Bachelor's degree preferred, or equivalent combination of education and experience. Local Knowledge: Familiarity with Newport Beach and the Orange County residential construction market is a plus.
Why Join Us?
Career Growth: Clear pathway to a Project Coordinator role, with hands-on mentorship and exposure to all aspects of luxury homebuilding, from client relations to project execution. Dynamic Role: Thrive in a versatile, "Swiss-army knife" position that touches every facet of our boutique operation. Hyperlocal Impact: Contribute to crafting iconic residences that define the Newport Beach lifestyle. Collaborative Environment: Work closely with a small, dedicated team in a supportive, high-energy setting. Competitive Compensation: Salary commensurate with experience, plus benefits and professional development opportunities.
Benefits
Starting Salary: $70,000 per year 401K Plan: Employer matches up to 3%, vested for three years Medical & Dental Insurance: PPO or an HMO. Employer contributes up to $600.00 per month. The first of the month following 60 days from the date of hire. Holidays: Nine days per year Vacation: Ten days per year Sick Leave: Five days per year Bereavement Leave: Three days A cell phone is provided Company Credit Card
How To Apply
Please submit your resume, cover letter, and any relevant work samples now. In your cover letter, highlight your experience in residential construction (if applicable) and why you're excited to join a boutique luxury homebuilder in Newport Beach.
We are an equal opportunity employer and value diversity in our team. Applications will be reviewed on a rolling basis, and only candidates selected for an interview will be contacted.
Salary: $70000 per year
Job Posted by ApplicantPro
Seniority level
Seniority level
Entry level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
Human Resources Services Referrals increase your chances of interviewing at JL Talent Solutions by 2x Get notified about new Executive Assistant jobs in
Newport Beach, CA . Executive Assistant / Personal Assistant / Cook & Meal Prep
San Clemente, CA $75,000.00-$120,000.00 3 days ago Newport Beach, CA $21.00-$34.00 3 weeks ago Newport Beach, CA $85,000.00-$110,000.00 1 week ago Business Office Manager - Ambulatory Surgery
Future Opening: Agent's Executive Assistant - State Farm Agent Team Member
Office/Operations Manager / ServiceMaster Restore
Irvine, CA $60,000.00-$75,000.00 8 months ago Executive Business Partner/ Senior Executive Assistant to CEO
Long Beach, CA $165,000.00-$200,000.00 2 weeks ago Orange, CA $65,000.00-$85,000.00 1 month ago Business Office Manager (Skilled Nursing Facility)
Irvine, CA $80,300.00-$113,100.00 1 month ago Orange County, CA $119,200.00-$190,675.00 1 week ago Orange, CA $65,000.00-$75,000.00 2 weeks ago Office Manager At Leading Orthodontics Practice
Office/Operations Manager / ServiceMaster Restore
Vice President, Assistant General Counsel - Div ($234,100.00 - $305,700.00)
Irvine, CA $234,100.00-$305,700.00 1 week ago Newport Beach, CA $60,000.00-$95,000.00 2 weeks ago Newport Beach, CA $18.50-$30.00 1 week ago Analyst - Governance Support (Executive Assistant)
Irvine, CA $52,000.00-$56,000.00 4 months ago Executive Team Leader of Specialty Sales (Assistant Manager) North Orange County
Community Manager - Fairview Green Apartments - City office Newport Beach
Newport Beach, CA $26.00-$30.00 3 weeks ago Medical Office Manager for Holistic Physical Therapy & Wellness Clinic - Part Time
Newport Beach, CA $43.00-$55.00 1 month ago Artesia, CA $68,000.00-$72,000.00 2 days ago Community Manager - Fairview Green Apartments - City office Newport Beach
Newport Beach, CA $26.00-$30.00 3 weeks ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr