City of Anniston
HUMAN RESOURCES GENERALIST (payroll experience preferred)
City of Anniston, Anniston, Alabama, United States, 36210
Description
Job Summary
Under the direction of the HR Director, this employee provides professional personnel services for the City and its employees. The employee functions within established policies, procedures, and processes, and remains in compliance with all federal and state laws, as well as with the personnel policies and procedures set forth by the City, and through City ordinances. The employee consults with the Director and provides human resource-related counsel to department heads and employees on employment and personnel matters and remains current and up to date on laws that affect the City. The employee maintains centralized and official HR functions for the City. The employee consults on, and, in accordance with the Director, administers personnel programs, actions, processes payroll and related Federal and State reporting, processes month-end payables associated with voluntary deductions, wage garnishments and child support, and ensures that appropriate records and documents are maintained in a secure and confidential manner. Performs other tasks as assigned, in support of the personnel functions. This employee is required to make appropriate and responsible decisions on routine personnel matters and refers complex or difficult situations to the Director. This job is considered security-sensitive and is subject to a pre-employment background check.
Essential Functions
ESSENTIAL FUNCTIONS:
The following list was developed through a job analysis; however, it is not exhaustive and other duties may be required and assigned. A person with a disability which is covered by the Americans with Disabilities Act (ADA) must be able to perform the essential functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION: HR Generalist Duties. Serves as a professional human resources generalist and reference point in providing personnel services and programs for the City and its employees.
Coordinates work based on priorities as established by the Director of the HR department. Maintains communication with and updates the Director regarding work matters and accomplishments on a daily basis. Represents the department and the City in a positive and professional manner. Performs all personnel work functions in accordance and compliance with applicable federal and state laws, and with City ordinances, to include the Department of Labor (DOL), Fair Labor Standards Act (FLSA), Americans with Disabilities Act (ADA), Equal Employment Opportunity (EEO), and Family and Medical Leave Act (FMLA), as well as others. Assist Human Resources staff in maintaining the City's central repository of all official employment and personnel documents upon which decisions are made. Ensures documents are secured, and confidentiality is maintained. Prepares for and conducts employee orientation, training, safety, and drug-free and harassment-free workplace programs, as well as others as needed and assigned. Attends and participates in meetings as requested; advises on personnel and HR-related matters. Maintains availability to meet and talk with employees. Reviews and advises on matters associated with payroll and benefits. Works cooperatively with other HR Department employees to accomplish work processes, tasks, and identified objectives. Facilitates background checks and drug/alcohol screenings on newly hired safety- and security-sensitive employees, after a provisional offer of employment has been made. Arranges for and schedules random drug and alcohol testing of safety-sensitive employees, as required by law and specified by policy. Facilitates testing of employees involved in on-the-job wrecks and accidents. Travels to attend courses and training programs; maintains appropriate credentials and certifications.
ESSENTIAL FUNCTION: Hiring and Employment Processes. Serves as a resource to the public and to current employees regarding job vacancies, and ways to access departmental services. Facilitates and conducts employment processes. Creates notices of job vacancies; reviews with director before posting. Posts notices of job vacancies to City bulletin boards; facilitates posting to the City's website and to local media sources. Reviews completed job applications. Assists individuals in completing applications as requested. Explains the application, interviewing and hiring processes to the public. Makes copies of application packets to include the application, resume, cover letter, references, and other materials. Releases application packets for each qualified applicant to the hiring department. Reviews and explains application, interview, and hiring processes with hiring department directors and supervisors. Identifies and discusses appropriate questions and types of discussions for use during the interview process. Consults with hiring departments on making decisions, and on matters associated with making an offer, pay and benefits.
ESSENTIAL FUNCTION: Payroll. Performs payroll duties to update payroll changes, update and process wages, and document accurate leave balances to ensure accurate payments and compile reports. Completes processes according to established laws and protocol, accurately, and on time. Acts in the capacity of the Payroll Administrator and time-keeping systems. Sets up and establishes access points (using allowable Internet Provider [IP] addresses) for employees to clock in. Updates employee information to include supervisor, addresses, work shifts etc. to ensure accuracy of employees' records. Reconciles all time sheets; contacts supervisors regarding any missed punches. Creates CSB files; audits and reconciles. Verifies and/or makes any payroll changes before each payroll is generated. Reconciles leave balances with Police and Fire Administrative Assistants and other departments as needed. Processes bi-weekly, monthly, and off-payroll cycle payrolls. Compiles automated clearinghouse (ACH) file for direct deposit and submits AP reports to the Finance Director and his/her designee(s). Submits 941 (federal) tax payments of each payroll week. Submits monthly payments; state withholding and RSA of each payroll period. Processes all payroll liabilities. Submits quarterly reports: federal, state, and state unemployment. Assists in maintaining electronic and hard copy personnel files. Processes and maintains garnishments for insurance and other discrepancies as outlined in court orders. Completes and processes W-9 and ACA forms. Processes all W-2s. Creates RSA files for employees with demographics and uploads to RSA. Attends job fairs and payroll related training as a representative of the City. Answers/responds to employee payroll related questions and requests for assistance; maintains Employee Portal information.
ESSENTIAL FUNCTION: Employee Relations. Works with the City employees, leadership, and officials to establish and maintain a positive and productive work environment.
Works with department heads to fill vacancies. Provides support and documentation associated with new hires, disciplinary actions, and separations. Assists HR staff with orientation for new employees to the City. Provides documents and information about employment with the City to new employees. Assists new employees in signing up for benefits. Answers questions regarding available positions and about employee benefits. Maintains confidential personnel files, records, and documents in accordance with federal law. Advises employees regarding benefits and available options.
ESSENTIAL FUNCTION: Support for Department and City Functions. Performs services to support the City in professional operations.
Acts in the absence of the HR Director. Represents the City in a professional and positive manner. Assists in maintaining City HR and personnel functions. Maintains data regarding departmental functions and employment statistics. Maintains documents, data, and information as required by law and/or ordinance. Maintains confidential information. Makes recommendations to resolve violations and compliance issues. Plans and conducts training for City employees. Participates in special events and initiatives sponsored by the City.
NON-ESSENTIAL FUNCTIONS:
Performs other job-related duties as required or assigned.
Knowledge, Skills and Abilities
(* Can be acquired on the job) *Knowledge of City rules, regulations, policies, and procedures. *Knowledge of City properties, locations, and facilities. Knowledge of personnel practices and functions. Knowledge of payroll laws and guidelines. Knowledge of federal laws and implications for municipalities; to include sources such as the Department of Labor (DOL), Fair Labor Standards Act (FLSA), American with Disabilities Act (ADA), Family and Medical Leave Act (FMLA), and other employment laws. Sufficient knowledge to apply employment laws to the local government environment and related situations. Knowledge of safety rules including accident causation and prevention. Reading skills to comprehend manuals, directives, procedures, and instructions. Verbal skills to communicate effectively with colleagues and supervisor. Writing skills to clearly and neatly complete routine forms and records. Math skills to perform basic calculations (add, subtract, multiply, divide). Skills in planning and making presentations. Interpersonal skills to diffuse tense situations and interactions. Ability to utilize systems to maintain documents, files, and records. Ability to write and update job descriptions, implement the performance appraisal system, and maintain other aspects of a comprehensive personnel system for the City. Ability to handle and secure confidential information. Ability to communicate effectively with elected officials, colleagues, City employees, and the general public. Ability to work independently with minimal direct supervision. Ability to maintain attention to details. Ability to organize and prioritize job duties and functions. Ability to operate a variety of office equipment including computers and specialized software. Ability to work non-standard days and hours. Ability to travel overnight to attend meetings and training courses. Ability to drive.
Minimum Qualifications
Possess a bachelor's degree in human resources, personnel management, business administration or related from an accredited university or college; or an associate's degree from an accredited university of college and a minimum of two (2) years of professional work experience in human resources management; or certified Public Sector Human Resources Association (PSHRA) or AAPPA -HR with three years of job related experience and any combination of education, training and experience that demonstrates the above listed knowledge, skills, and abilities commensurate with the requirements of this job. Minimum of one (1) year of professional work experience in municipal or county government is strongly preferred. Possess or the ability to obtain and maintain Alabama Association of Public Personnel Administrators (AAPPA) certification within two years. Ability to obtain and maintain AAPPA Payroll certification within two years. Possess a current and valid driver's license; must be insurable. Ability to work non-standard and extended hours. Ability to travel overnight to attend meetings and training programs. Ability to pass a pre-employment background check.
Physical Demands The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; driving an automobile, etc. No special physical demands are required to perform the work.
Work Environment
The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The work area is adequately lighted, heated, and ventilated.
Job Summary
Under the direction of the HR Director, this employee provides professional personnel services for the City and its employees. The employee functions within established policies, procedures, and processes, and remains in compliance with all federal and state laws, as well as with the personnel policies and procedures set forth by the City, and through City ordinances. The employee consults with the Director and provides human resource-related counsel to department heads and employees on employment and personnel matters and remains current and up to date on laws that affect the City. The employee maintains centralized and official HR functions for the City. The employee consults on, and, in accordance with the Director, administers personnel programs, actions, processes payroll and related Federal and State reporting, processes month-end payables associated with voluntary deductions, wage garnishments and child support, and ensures that appropriate records and documents are maintained in a secure and confidential manner. Performs other tasks as assigned, in support of the personnel functions. This employee is required to make appropriate and responsible decisions on routine personnel matters and refers complex or difficult situations to the Director. This job is considered security-sensitive and is subject to a pre-employment background check.
Essential Functions
ESSENTIAL FUNCTIONS:
The following list was developed through a job analysis; however, it is not exhaustive and other duties may be required and assigned. A person with a disability which is covered by the Americans with Disabilities Act (ADA) must be able to perform the essential functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION: HR Generalist Duties. Serves as a professional human resources generalist and reference point in providing personnel services and programs for the City and its employees.
Coordinates work based on priorities as established by the Director of the HR department. Maintains communication with and updates the Director regarding work matters and accomplishments on a daily basis. Represents the department and the City in a positive and professional manner. Performs all personnel work functions in accordance and compliance with applicable federal and state laws, and with City ordinances, to include the Department of Labor (DOL), Fair Labor Standards Act (FLSA), Americans with Disabilities Act (ADA), Equal Employment Opportunity (EEO), and Family and Medical Leave Act (FMLA), as well as others. Assist Human Resources staff in maintaining the City's central repository of all official employment and personnel documents upon which decisions are made. Ensures documents are secured, and confidentiality is maintained. Prepares for and conducts employee orientation, training, safety, and drug-free and harassment-free workplace programs, as well as others as needed and assigned. Attends and participates in meetings as requested; advises on personnel and HR-related matters. Maintains availability to meet and talk with employees. Reviews and advises on matters associated with payroll and benefits. Works cooperatively with other HR Department employees to accomplish work processes, tasks, and identified objectives. Facilitates background checks and drug/alcohol screenings on newly hired safety- and security-sensitive employees, after a provisional offer of employment has been made. Arranges for and schedules random drug and alcohol testing of safety-sensitive employees, as required by law and specified by policy. Facilitates testing of employees involved in on-the-job wrecks and accidents. Travels to attend courses and training programs; maintains appropriate credentials and certifications.
ESSENTIAL FUNCTION: Hiring and Employment Processes. Serves as a resource to the public and to current employees regarding job vacancies, and ways to access departmental services. Facilitates and conducts employment processes. Creates notices of job vacancies; reviews with director before posting. Posts notices of job vacancies to City bulletin boards; facilitates posting to the City's website and to local media sources. Reviews completed job applications. Assists individuals in completing applications as requested. Explains the application, interviewing and hiring processes to the public. Makes copies of application packets to include the application, resume, cover letter, references, and other materials. Releases application packets for each qualified applicant to the hiring department. Reviews and explains application, interview, and hiring processes with hiring department directors and supervisors. Identifies and discusses appropriate questions and types of discussions for use during the interview process. Consults with hiring departments on making decisions, and on matters associated with making an offer, pay and benefits.
ESSENTIAL FUNCTION: Payroll. Performs payroll duties to update payroll changes, update and process wages, and document accurate leave balances to ensure accurate payments and compile reports. Completes processes according to established laws and protocol, accurately, and on time. Acts in the capacity of the Payroll Administrator and time-keeping systems. Sets up and establishes access points (using allowable Internet Provider [IP] addresses) for employees to clock in. Updates employee information to include supervisor, addresses, work shifts etc. to ensure accuracy of employees' records. Reconciles all time sheets; contacts supervisors regarding any missed punches. Creates CSB files; audits and reconciles. Verifies and/or makes any payroll changes before each payroll is generated. Reconciles leave balances with Police and Fire Administrative Assistants and other departments as needed. Processes bi-weekly, monthly, and off-payroll cycle payrolls. Compiles automated clearinghouse (ACH) file for direct deposit and submits AP reports to the Finance Director and his/her designee(s). Submits 941 (federal) tax payments of each payroll week. Submits monthly payments; state withholding and RSA of each payroll period. Processes all payroll liabilities. Submits quarterly reports: federal, state, and state unemployment. Assists in maintaining electronic and hard copy personnel files. Processes and maintains garnishments for insurance and other discrepancies as outlined in court orders. Completes and processes W-9 and ACA forms. Processes all W-2s. Creates RSA files for employees with demographics and uploads to RSA. Attends job fairs and payroll related training as a representative of the City. Answers/responds to employee payroll related questions and requests for assistance; maintains Employee Portal information.
ESSENTIAL FUNCTION: Employee Relations. Works with the City employees, leadership, and officials to establish and maintain a positive and productive work environment.
Works with department heads to fill vacancies. Provides support and documentation associated with new hires, disciplinary actions, and separations. Assists HR staff with orientation for new employees to the City. Provides documents and information about employment with the City to new employees. Assists new employees in signing up for benefits. Answers questions regarding available positions and about employee benefits. Maintains confidential personnel files, records, and documents in accordance with federal law. Advises employees regarding benefits and available options.
ESSENTIAL FUNCTION: Support for Department and City Functions. Performs services to support the City in professional operations.
Acts in the absence of the HR Director. Represents the City in a professional and positive manner. Assists in maintaining City HR and personnel functions. Maintains data regarding departmental functions and employment statistics. Maintains documents, data, and information as required by law and/or ordinance. Maintains confidential information. Makes recommendations to resolve violations and compliance issues. Plans and conducts training for City employees. Participates in special events and initiatives sponsored by the City.
NON-ESSENTIAL FUNCTIONS:
Performs other job-related duties as required or assigned.
Knowledge, Skills and Abilities
(* Can be acquired on the job) *Knowledge of City rules, regulations, policies, and procedures. *Knowledge of City properties, locations, and facilities. Knowledge of personnel practices and functions. Knowledge of payroll laws and guidelines. Knowledge of federal laws and implications for municipalities; to include sources such as the Department of Labor (DOL), Fair Labor Standards Act (FLSA), American with Disabilities Act (ADA), Family and Medical Leave Act (FMLA), and other employment laws. Sufficient knowledge to apply employment laws to the local government environment and related situations. Knowledge of safety rules including accident causation and prevention. Reading skills to comprehend manuals, directives, procedures, and instructions. Verbal skills to communicate effectively with colleagues and supervisor. Writing skills to clearly and neatly complete routine forms and records. Math skills to perform basic calculations (add, subtract, multiply, divide). Skills in planning and making presentations. Interpersonal skills to diffuse tense situations and interactions. Ability to utilize systems to maintain documents, files, and records. Ability to write and update job descriptions, implement the performance appraisal system, and maintain other aspects of a comprehensive personnel system for the City. Ability to handle and secure confidential information. Ability to communicate effectively with elected officials, colleagues, City employees, and the general public. Ability to work independently with minimal direct supervision. Ability to maintain attention to details. Ability to organize and prioritize job duties and functions. Ability to operate a variety of office equipment including computers and specialized software. Ability to work non-standard days and hours. Ability to travel overnight to attend meetings and training courses. Ability to drive.
Minimum Qualifications
Possess a bachelor's degree in human resources, personnel management, business administration or related from an accredited university or college; or an associate's degree from an accredited university of college and a minimum of two (2) years of professional work experience in human resources management; or certified Public Sector Human Resources Association (PSHRA) or AAPPA -HR with three years of job related experience and any combination of education, training and experience that demonstrates the above listed knowledge, skills, and abilities commensurate with the requirements of this job. Minimum of one (1) year of professional work experience in municipal or county government is strongly preferred. Possess or the ability to obtain and maintain Alabama Association of Public Personnel Administrators (AAPPA) certification within two years. Ability to obtain and maintain AAPPA Payroll certification within two years. Possess a current and valid driver's license; must be insurable. Ability to work non-standard and extended hours. Ability to travel overnight to attend meetings and training programs. Ability to pass a pre-employment background check.
Physical Demands The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; driving an automobile, etc. No special physical demands are required to perform the work.
Work Environment
The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The work area is adequately lighted, heated, and ventilated.