MILLENNIUMSOFT
Join to apply for the
Administrative Assistant - Mid Level
role at
MillenniumSoft Inc 2 days ago Be among the first 25 applicants Join to apply for the
Administrative Assistant - Mid Level
role at
MillenniumSoft Inc Get AI-powered advice on this job and more exclusive features. Client: Medical Device Company
Job Category: Administrative Services & Transportation
Level Of Experience: Mid-Level
Employment Type: Contract on W2 (Need US Citizens or GC Holders Only)
Admin will support 10 VP's and or Sr Directors up to 10 calendars the Sr Administrative Assistant serves as the administrative partner to senior managers reporting to the OCMO Leadership Team. This position is responsible for routine and non-routine activities such as, calendar management and event planning, coordinating travel arrangements, manages expense reports and general administrative support. The Sr. Administrative Assistant is expected to work independently, taking routine direction and will manage competing priorities and must handle multiple tasks efficiently. The position has limited discretion and decision-making is limited to the defined scope of a project. This position is directly managed by xxx, but supports multiple non-exempt OCMO leadership staff (Sr Directors (5) and Directors (9)
Position : Administrative Assistant
Location : Franklin Lakes, NJ
Duration : 12 Months
Total Hours/week : 40.00
1st Shift
Client: Medical Device Company
Job Category: Administrative Services & Transportation
Level Of Experience: Mid-Level
Employment Type: Contract on W2 (Need US Citizens or GC Holders Only)
Job Description
Admin will support 10 VP's and or Sr Directors up to 10 calendars the Sr Administrative Assistant serves as the administrative partner to senior managers reporting to the OCMO Leadership Team. This position is responsible for routine and non-routine activities such as, calendar management and event planning, coordinating travel arrangements, manages expense reports and general administrative support. The Sr. Administrative Assistant is expected to work independently, taking routine direction and will manage competing priorities and must handle multiple tasks efficiently. The position has limited discretion and decision-making is limited to the defined scope of a project. This position is directly managed by xxx, but supports multiple non-exempt OCMO leadership staff (Sr Directors (5) and Directors (9)
Responsibilities
Calendar Management, Travel and Event Planning (50%)
Proactively manages complex calendars with competing priorities. Schedules activities and meetings and manage the Executives calendars Coordinates meetings and proactively resolve conflicts including making recommendations for meetings with other leadership team members. Uses good judgment on when to involve the Executive in resolving competing priorities. Handles all administrative matters related to meetings, including booking meeting rooms, arranging catering, gathering supplies, ensuring room is equipped appropriately, etc. Arranges travel plans including booking flights, hotel accommodation, car rental, and providing appropriate travel directions. Stays abreast of any changes and responds with a sense of urgency. Ensures team members are aware of any changes to the arrangements or itinerary. May be requested to handle/ process expense reports for group.
General Administrative Support (30%)
Maintain a high level of accuracy in all administrative tasks. Establishes and maintains appropriate electronic files (e.g., MS Teams sites/ folders) Attends specific meetings, takes, and transcribes meeting minutes. Meet quality standards for the position:
Invoice processing, vendor management (20%)
Coordinates approval and payments of invoices for expenses charged to managers department budgets. Resolves billing and payment issues. Enter purchase orders on SAP software system. Distribute purchase orders. Prepare and process payables by coding and recording. Reconcile expenses with A/P and Finance reports.
Update and distribute budget reports on a monthly basis. Maintain accounting files for 5-year period
Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
Staffing and Recruiting Referrals increase your chances of interviewing at MillenniumSoft Inc by 2x Get notified about new Administrative Assistant jobs in
Franklin Lakes, NJ . New York, NY $65,000.00-$75,000.00 1 week ago New York, NY $81,000.00-$121,000.00 3 weeks ago New York, NY $100,000.00-$120,000.00 2 days ago New York, NY $100,000.00-$110,000.00 1 month ago New York, NY $77,500.00-$112,500.00 3 days ago New York, NY $57,000.00-$72,000.00 6 days ago New York, NY $70,000.00-$85,000.00 2 days ago New York City Metropolitan Area $100,000.00-$120,000.00 1 month ago New York, NY $80,000.00-$100,000.00 2 weeks ago New York City Metropolitan Area 2 weeks ago New York City Metropolitan Area 2 days ago New York, NY $72,800.00-$91,000.00 2 days ago Englewood Cliffs, NJ $38.46-$49.45 1 week ago New York, NY $53,144.00-$98,696.00 2 weeks ago New York, NY $61,200.00-$101,800.00 3 days ago New York, NY $100,000.00-$165,000.00 5 days ago New York, NY $60,000.00-$105,000.00 4 days ago New York, NY $90,000.00-$115,000.00 2 days ago New York City Metropolitan Area $117,000.00-$142,000.00 2 weeks ago New York, NY $46,002.00-$51,178.00 1 week ago New York, NY $50,000.00-$60,000.00 2 weeks ago New York City Metropolitan Area $250,000.00-$300,000.00 3 days ago New York City Metropolitan Area $75,000.00-$85,000.00 1 month ago New York City Metropolitan Area $70,000.00-$80,000.00 2 weeks ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr
Administrative Assistant - Mid Level
role at
MillenniumSoft Inc 2 days ago Be among the first 25 applicants Join to apply for the
Administrative Assistant - Mid Level
role at
MillenniumSoft Inc Get AI-powered advice on this job and more exclusive features. Client: Medical Device Company
Job Category: Administrative Services & Transportation
Level Of Experience: Mid-Level
Employment Type: Contract on W2 (Need US Citizens or GC Holders Only)
Admin will support 10 VP's and or Sr Directors up to 10 calendars the Sr Administrative Assistant serves as the administrative partner to senior managers reporting to the OCMO Leadership Team. This position is responsible for routine and non-routine activities such as, calendar management and event planning, coordinating travel arrangements, manages expense reports and general administrative support. The Sr. Administrative Assistant is expected to work independently, taking routine direction and will manage competing priorities and must handle multiple tasks efficiently. The position has limited discretion and decision-making is limited to the defined scope of a project. This position is directly managed by xxx, but supports multiple non-exempt OCMO leadership staff (Sr Directors (5) and Directors (9)
Position : Administrative Assistant
Location : Franklin Lakes, NJ
Duration : 12 Months
Total Hours/week : 40.00
1st Shift
Client: Medical Device Company
Job Category: Administrative Services & Transportation
Level Of Experience: Mid-Level
Employment Type: Contract on W2 (Need US Citizens or GC Holders Only)
Job Description
Admin will support 10 VP's and or Sr Directors up to 10 calendars the Sr Administrative Assistant serves as the administrative partner to senior managers reporting to the OCMO Leadership Team. This position is responsible for routine and non-routine activities such as, calendar management and event planning, coordinating travel arrangements, manages expense reports and general administrative support. The Sr. Administrative Assistant is expected to work independently, taking routine direction and will manage competing priorities and must handle multiple tasks efficiently. The position has limited discretion and decision-making is limited to the defined scope of a project. This position is directly managed by xxx, but supports multiple non-exempt OCMO leadership staff (Sr Directors (5) and Directors (9)
Responsibilities
Calendar Management, Travel and Event Planning (50%)
Proactively manages complex calendars with competing priorities. Schedules activities and meetings and manage the Executives calendars Coordinates meetings and proactively resolve conflicts including making recommendations for meetings with other leadership team members. Uses good judgment on when to involve the Executive in resolving competing priorities. Handles all administrative matters related to meetings, including booking meeting rooms, arranging catering, gathering supplies, ensuring room is equipped appropriately, etc. Arranges travel plans including booking flights, hotel accommodation, car rental, and providing appropriate travel directions. Stays abreast of any changes and responds with a sense of urgency. Ensures team members are aware of any changes to the arrangements or itinerary. May be requested to handle/ process expense reports for group.
General Administrative Support (30%)
Maintain a high level of accuracy in all administrative tasks. Establishes and maintains appropriate electronic files (e.g., MS Teams sites/ folders) Attends specific meetings, takes, and transcribes meeting minutes. Meet quality standards for the position:
Invoice processing, vendor management (20%)
Coordinates approval and payments of invoices for expenses charged to managers department budgets. Resolves billing and payment issues. Enter purchase orders on SAP software system. Distribute purchase orders. Prepare and process payables by coding and recording. Reconcile expenses with A/P and Finance reports.
Update and distribute budget reports on a monthly basis. Maintain accounting files for 5-year period
Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
Staffing and Recruiting Referrals increase your chances of interviewing at MillenniumSoft Inc by 2x Get notified about new Administrative Assistant jobs in
Franklin Lakes, NJ . New York, NY $65,000.00-$75,000.00 1 week ago New York, NY $81,000.00-$121,000.00 3 weeks ago New York, NY $100,000.00-$120,000.00 2 days ago New York, NY $100,000.00-$110,000.00 1 month ago New York, NY $77,500.00-$112,500.00 3 days ago New York, NY $57,000.00-$72,000.00 6 days ago New York, NY $70,000.00-$85,000.00 2 days ago New York City Metropolitan Area $100,000.00-$120,000.00 1 month ago New York, NY $80,000.00-$100,000.00 2 weeks ago New York City Metropolitan Area 2 weeks ago New York City Metropolitan Area 2 days ago New York, NY $72,800.00-$91,000.00 2 days ago Englewood Cliffs, NJ $38.46-$49.45 1 week ago New York, NY $53,144.00-$98,696.00 2 weeks ago New York, NY $61,200.00-$101,800.00 3 days ago New York, NY $100,000.00-$165,000.00 5 days ago New York, NY $60,000.00-$105,000.00 4 days ago New York, NY $90,000.00-$115,000.00 2 days ago New York City Metropolitan Area $117,000.00-$142,000.00 2 weeks ago New York, NY $46,002.00-$51,178.00 1 week ago New York, NY $50,000.00-$60,000.00 2 weeks ago New York City Metropolitan Area $250,000.00-$300,000.00 3 days ago New York City Metropolitan Area $75,000.00-$85,000.00 1 month ago New York City Metropolitan Area $70,000.00-$80,000.00 2 weeks ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr