University of Rhode Island
Manager, Business/Undergraduate Admission
University of Rhode Island, Kingston, Rhode Island, us, 02881
Posting Details
Position Information
Posting Number SF02053
Job Title Manager, Business/Undergraduate Admission
Position Number 108813
FTE 1.00
FLSA Exempt
Position Type Professional Staff
Union PSA/NEA - Professional Staff Assoc
Pay Grade Level Grade Level: 12
Pay Grade Range Anticipated Hiring Salary - $68,500 - $70,500
Status Calendar Year, Full-time, Permanent
Department Information
Department Undergraduate Admission
Contact(s)
Please note: Job applications must be submitted directly online only at: ( https://jobs.uri.edu )
Contact Phone/Extension
Contact Email
Physical Demands
Campus Location Kingston
Grant Funded No
Extension Contingency Notes
Job Description Summary
The search will remain open until the position has been filled.
First consideration will be given to applications received by 09/10/2025. Applications received after 09/10/2025 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
About URI:
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
BASIC FUNCTION:
Responsible for all business functions of the Office of Undergraduate Admission. Plan and direct fiscal functions. Serve as a member of the Office's leadership team. Serve as the building manager and project manager for administrative support.
Duties and Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Assist the Executive Director in carrying out administrative responsibilities; research and troubleshoot issues needing resolution at department or University-wide level.
After consultation with the Executive Director and leadership team, prepare the college's budgets for review and approval.
Research, compile, and analyze financial data from all sources related to expenditures and income. Reconcile budgets with University accounts and records. Prepare reports of all accounts.
Track budgets versus expenditures and encumbrances for all office accounts, including general revenue funds, and contracts.
Track Office of Undergraduate Admission asset utilization, including space, and prepare periodic reports for the Executive Director.
Maintain prospective and retrospective records of all admission and recruitment contracts, inventories, and routine purchases. Prepare contracts for various services, e.g., equipment leases and service agreements.
Oversee the reconciliation of Office budgets and accounts including PCards with the University's financial records and compare allocation and overhead funds and expenditures against approved budgets on a monthly basis. Manage the accounts (Amazon/WB Mason) and purchase requests for the staff.
Maintain various fiscal/administrative databases for the College.
Maintain appropriate records and documentation on all Office employees to determine fiscal commitments.
Process all HR paperwork for staff hires, including personnel forms, the Office's payroll process, time approval for internal payroll, the appointment of student help, the tracking of personnel forms and the relaying of information regarding University policies to the Office staff.
Support staff with travel accounts, travel arrangements as appropriate and purchases.
Maintain all financial records, personnel records, etc., for sub-contracts.
Supervise designated professional and administrative support staff and student workers with budget, financial, personnel, and purchasing responsibilities.
Train, assist, and support Leadership Team, support staff, and others in business functions.
Provide support to and liaise with the Provost's Office to ensure compliance with prescribed federal, state, and institutional policies and procedures, including adherence to best practices accounting principles.
Serve on Office and other University committees as designated by the Executive Director.
Represent the Executive Director in fiscal/administrative-related activities within the University and with outside agencies, as appropriate.
OTHER DUTIES AND RESPONSIBILITIES:
Perform related responsibilities as assigned by the Executive Director.
LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers, word processing, database management, and spreadsheet software. Training in PeopleSoft HR and PeopleSoft Financial modules.
Required Qualifications
REQUIRED :
1. Bachelor's degree.
2. Minimum of three years' experience in business management, budgeting, and/or budget-tracking.
3. Minimum of one year of experience with fiscal management.
4. Demonstrated computer skills (i.e., word processing, spreadsheets, databases, e-mail, and Web-based systems such as PeopleSoft).
5. Demonstrated strong verbal and interpersonal communication skills.
6. Demonstrated proficiency in written communication skills.
7. Demonstrated supervisory experience.
8. Demonstrated ability to work with diverse groups/populations.
Preferred Qualifications
PREFERRED :
1. Bachelor's degree in accounting, finance, statistics, business administration or related field, or an advanced degree in a related field.
2. Demonstrated professional experience in a university environment.
3. Demonstrated knowledge of RI state purchasing.
4. Demonstrated Microsoft Excel certification.
The University of Rhode Island is an equal opportunity employer. It is the policy of the University of Rhode Island to provide reasonable accommodation when requested by a qualified applicant or employee with a disability.
Environmental Conditions
This position is not substantially exposed to adverse environmental conditions.
Posting Date 08/26/2025
Closing Date
Special Instructions to Applicants
Please attach the following 2 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(Note: References will be upon request by the search committee.
Quicklink for Posting https://jobs.uri.edu/postings/15535
Position Information
Posting Number SF02053
Job Title Manager, Business/Undergraduate Admission
Position Number 108813
FTE 1.00
FLSA Exempt
Position Type Professional Staff
Union PSA/NEA - Professional Staff Assoc
Pay Grade Level Grade Level: 12
Pay Grade Range Anticipated Hiring Salary - $68,500 - $70,500
Status Calendar Year, Full-time, Permanent
Department Information
Department Undergraduate Admission
Contact(s)
Please note: Job applications must be submitted directly online only at: ( https://jobs.uri.edu )
Contact Phone/Extension
Contact Email
Physical Demands
Campus Location Kingston
Grant Funded No
Extension Contingency Notes
Job Description Summary
The search will remain open until the position has been filled.
First consideration will be given to applications received by 09/10/2025. Applications received after 09/10/2025 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
About URI:
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
BASIC FUNCTION:
Responsible for all business functions of the Office of Undergraduate Admission. Plan and direct fiscal functions. Serve as a member of the Office's leadership team. Serve as the building manager and project manager for administrative support.
Duties and Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Assist the Executive Director in carrying out administrative responsibilities; research and troubleshoot issues needing resolution at department or University-wide level.
After consultation with the Executive Director and leadership team, prepare the college's budgets for review and approval.
Research, compile, and analyze financial data from all sources related to expenditures and income. Reconcile budgets with University accounts and records. Prepare reports of all accounts.
Track budgets versus expenditures and encumbrances for all office accounts, including general revenue funds, and contracts.
Track Office of Undergraduate Admission asset utilization, including space, and prepare periodic reports for the Executive Director.
Maintain prospective and retrospective records of all admission and recruitment contracts, inventories, and routine purchases. Prepare contracts for various services, e.g., equipment leases and service agreements.
Oversee the reconciliation of Office budgets and accounts including PCards with the University's financial records and compare allocation and overhead funds and expenditures against approved budgets on a monthly basis. Manage the accounts (Amazon/WB Mason) and purchase requests for the staff.
Maintain various fiscal/administrative databases for the College.
Maintain appropriate records and documentation on all Office employees to determine fiscal commitments.
Process all HR paperwork for staff hires, including personnel forms, the Office's payroll process, time approval for internal payroll, the appointment of student help, the tracking of personnel forms and the relaying of information regarding University policies to the Office staff.
Support staff with travel accounts, travel arrangements as appropriate and purchases.
Maintain all financial records, personnel records, etc., for sub-contracts.
Supervise designated professional and administrative support staff and student workers with budget, financial, personnel, and purchasing responsibilities.
Train, assist, and support Leadership Team, support staff, and others in business functions.
Provide support to and liaise with the Provost's Office to ensure compliance with prescribed federal, state, and institutional policies and procedures, including adherence to best practices accounting principles.
Serve on Office and other University committees as designated by the Executive Director.
Represent the Executive Director in fiscal/administrative-related activities within the University and with outside agencies, as appropriate.
OTHER DUTIES AND RESPONSIBILITIES:
Perform related responsibilities as assigned by the Executive Director.
LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers, word processing, database management, and spreadsheet software. Training in PeopleSoft HR and PeopleSoft Financial modules.
Required Qualifications
REQUIRED :
1. Bachelor's degree.
2. Minimum of three years' experience in business management, budgeting, and/or budget-tracking.
3. Minimum of one year of experience with fiscal management.
4. Demonstrated computer skills (i.e., word processing, spreadsheets, databases, e-mail, and Web-based systems such as PeopleSoft).
5. Demonstrated strong verbal and interpersonal communication skills.
6. Demonstrated proficiency in written communication skills.
7. Demonstrated supervisory experience.
8. Demonstrated ability to work with diverse groups/populations.
Preferred Qualifications
PREFERRED :
1. Bachelor's degree in accounting, finance, statistics, business administration or related field, or an advanced degree in a related field.
2. Demonstrated professional experience in a university environment.
3. Demonstrated knowledge of RI state purchasing.
4. Demonstrated Microsoft Excel certification.
The University of Rhode Island is an equal opportunity employer. It is the policy of the University of Rhode Island to provide reasonable accommodation when requested by a qualified applicant or employee with a disability.
Environmental Conditions
This position is not substantially exposed to adverse environmental conditions.
Posting Date 08/26/2025
Closing Date
Special Instructions to Applicants
Please attach the following 2 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(Note: References will be upon request by the search committee.
Quicklink for Posting https://jobs.uri.edu/postings/15535