Administrative Assistant, Center for Nursing Research

APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants. POSITION SPECIFICSJoin the Ross and Carol Nese College of Nursing as an Administrative Assistant to support and serve as the point of contact for the Center for Nursing Research (CNR).The Administrative Assistant plays a vital role for CNR by not only being a resource for visitors and students to the center, but also supporting the Director of Research Administration, Associate Dean for Research and Innovation, CNR staff, and research-related faculty members.The Administrative Assistant will work both independently and collaboratively in a team-oriented environment, utilizing organizational skills and a high level of professionalism and discretion, to complete this position's responsibilities, which include but are not limited to:Administrative Support for Research LeadershipCoordinate schedules and meetings for the Director of Research Administration and Associate Dean for Research and InnovationAssist in preparing the monthly CNR newsletterFacilitate communication between leadership and research faculty/staffSupport for Research Faculty and StudentsServe as a point of contact for faculty and students; respond to inquiries and routine requestsProvide guidance on office operations and software toolsAssist with research-related tasks including grant preparation, manuscript support, peer reviews, evaluations, and Activity Insight submissionsSupport data collection for CNR initiativesCommunication and CoordinationManage scheduling and meeting logistics for research facultyEnsure consistent and effective communication between CNR and research teamsEvent Coordination and Committee SupportProvide administrative support for CNR-sponsored events such as symposiums, seminars, and faculty meetingsHandle logistics including room reservations, Zoom setup, refreshments, and on-site supportPrepare agendas, meeting materials, and minutesCoordinate speaker communications, marketing efforts, and evaluation processes for the CNR Education Seminar SeriesQualifications:Outstanding organizational and time-management skills.Ability to manage multiple tasks and prioritize effectively.Excellent communication (both written and verbal) and interpersonal skillsExperience with Microsoft Office 365, including Word and Excel, is preferred. Previous administrative experience will also be considered a plus.MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSGeneral Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications:NoneBACKGROUND CHECKS/CLEARANCESEmployment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.SALARY & BENEFITSThe salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.Salary Structure - Information on Penn State's salary structurePenn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.CAMPUS SECURITY CRIME STATISTICSPursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.EEO IS THE LAWPenn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.Federal Contractors Labor Law PosterPA State Labor Law PosterPenn State PoliciesCopyright InformationHotlines