Arnold & Porter
Arnold & Porter has a Client Admin Specialist opening in the Seattle office. The Client Admin Specialist combines administrative precision with client operations knowledge, and requires a proactive, resourceful individual who can manage recurring workflows, maintain team accountability, and ensure compliance with client-specific processes. The Client Admin Specialist will report to the Senior Project Manager. We are seeking a highly organized and detail-oriented individual to support a major institutional client-and its relationship partner. This role is central to the day-to-day operations of the client team, with responsibilities including matter management, billing support, internal coordination, and executive administrative assistance. Responsibilities include but are not limited to: Coordinating matter openings, data tracking, and updates across intake and reporting tools. Supporting billing workflows, including invoice review and compliance with client guidelines. Assisting with internal approvals for expenses, travel, and timekeeper changes. Managing calendars, meeting logistics, travel, and other administrative support for the relationship partner. Maintaining internal records and helping prepare client-facing status updates. Guiding team members on client processes and serving as a point of contact for administrative coordination. Entering and managing data in legal systems such as Smartsheet and Legal Tracker. Qualifications: Minimum of four (4) years of experience in a law firm or professional services setting. Strong background in administrative coordination, billing, or client team support. Comfortable working across teams and managing ongoing workflows. Detail-oriented, proactive, and highly organized. Familiarity with legal systems (e.g., Legal Tracker, Smartsheet) preferred. A minimum of a high school diploma, with a bachelor's or two-year degree preferred. Strong skills in MSWord, Excel, PowerPoint, Outlook, various databases, and Internet research skills. Ability to handle a variety of tasks simultaneously. Ability to prioritize and manage time appropriately. Flexibility to work additional hours, as necessary. The anticipated base salary for this position is $60,000 to $90,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. For benefits information, please click here https://www.arnoldporter.com/en/careers/professional-staff/benefits . As a nonexempt position, this position is eligible for overtime. The firm may provide a discretionary bonus annually. #LI-HYBRID Apply Here for Seattle Arnold & Porter is an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, sex, pregnancy and childbirth (including breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state or federal laws, rules or regulations. Our Firm's equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations. For purposes of the firm's Anti-discrimination and Anti-harassment Policies, the term "race" includes, without limitation, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists. Arnold & Porter Kaye Scholer LLP endeavors to make www.arnoldporter.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Director of Support Staff Stephanie Denmark at +1 202.942.6068. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. For our EEO Policy Statement, please click here . If you would like more information about your EEO rights as an applicant under the law, please click Know Your Rights . Arnold & Porter Kaye Scholer LLP uses E-Verify, which is a web-based system, to confirm the eligibility of our employees to work in the United States. As an E-Verify employer, we verify the identity and employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I-9, Employment Eligibility Verification, against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS). We use E-Verify because we are a federal contractor containing the Federal Acquisition Regulation (FAR) E-Verify clause. Please see the posters for details regarding E-Verify or contact Arnold & Porter Kaye Scholer LLP's Human Resources Department for more information. E-Verify Participation Poster and Right-to-work Poster .