Massachusetts Convention Center Authority
Purchasing Coordinator & Buyer
Massachusetts Convention Center Authority, Boston, Massachusetts, us, 02298
SUMMARY:
Reporting to the Director of Purchasing, the Purchasing Coordinator & Buyer oversees the daily activities of purchasing function; reviews technology purchasing decisions, orders, and vendor contracts; assists with the ordering of materials and supplies from vendors; researches, interviews, and negotiates with suppliers to obtain prices and specifications; creates purchase orders for the acquisition of materials and performs related administrative tasks. This position should be and remain familiar with all MCCA purchasing and procurement concepts, practices, and procedures.
Asset Management: Obtain and review competitive bids, quotes, and proposals from vendors and contractors; discuss evaluations, and review with requesters and subject matter experts. Assist with purchasing and managing MCCA assets as assigned. Responsible for product support and warranties, leasing, maintenance, and software contracts, as well as hardware purchases, and license information. Maintain contract data. Support all purchase requisitions. Maintain appropriate levels of consumables. Support all departments and Finance's payables team with the building of the new fiscal year standing orders. Provide pricing quotes for items and prepare orders with suppliers. Create purchase orders and be responsible for all aspects of purchase until order is received and inspected as well as being responsible for establishing and managing open and past due orders. In consultation with the Director of Purchasing and other Authority partners, establish and track supplier diversity benchmarks and other performance data for internal and external reporting purposes, including preparing and updating internal guidelines and procedural documentation necessary to implement a robust supplier diversity program at the Authority. Ensure line items of the purchase order align with the packing slip and the quality of the materials received are satisfactory. Responsible for shipping defective equipment back to the vendor and arranging replacement. Research products and equipment; prepare product/equipment specifications. Research websites/contact vendors to gather technical information and prices on supplies and equipment. Update the inventory listing of property on all new deliveries. Assists with the decommissioning of MCCA assets through methods of auction/sale, donation, state surplus, recycled/scrap, or trade-in. Asset Budget/Documentation
Assists Purchasing team with preparing purchases. Assist with drafting, revising, and circulating purchase and procurement guidance. Assist with issuing asset management SOP's, rules, and procedures. Vendor Relationships
Establish and maintain vendor relationships per state procurement rules. Negotiate with vendors for the best price over contracted services and purchases. Coordinate with selected vendors on supply and delivery of purchased items. EOL-End of life management
Responsible for all surplus inventories including recording all End of Life (EOL) inventories and disposal. Responsible for decommissioning assets and oversee surplus removal as needed. Identify future opportunities for savings. EDUCATION/ EXPERIENCE : Bachelor of Science with a minimum of two to three years of significant work experience working in a high volume fast paced office environment with high degree of responsibility.
Experience with software licensing and volume purchasing agreements for the major enterprise system software suppliers (e.g., IBM, HP, Microsoft) Experience in creating, using, and managing spreadsheets in Microsoft Excel and PowerPoint. Experience in presenting technology recommendations from a business perspective. Experience in planning and carrying out software license audits & reconcilements. Preferred that the applicant has M.G.L. Chapter 30B public procurement experience or knowledge and/or coursework experience or degree around procurement or supply management.
WORK SCHEDULE : This position requires standard office hours which may require the ability to work a flexible schedule. Travel to other MCCA facilities may be required.
DRESS CODE : Business formal. The expectation is to project the dignity and decorum expected by the public, including appropriate dress and good grooming.
EQUAL EMPLOYMENT OPPORTUNITY (EEO) STATEMENT:
The Massachusetts Convention Center Authority (MCCA) is proud to be an equal opportunity employer. We welcome qualified applicants of all backgrounds and do not discriminate based on race, color, religion, sex, national origin, ancestry, age, disability, sexual orientation, gender identity or expression, military or veteran status, genetic information, or any other legally protected categories.
If you require a reasonable accommodation during the application or interview process, please contact our Human Resources team.
Reporting to the Director of Purchasing, the Purchasing Coordinator & Buyer oversees the daily activities of purchasing function; reviews technology purchasing decisions, orders, and vendor contracts; assists with the ordering of materials and supplies from vendors; researches, interviews, and negotiates with suppliers to obtain prices and specifications; creates purchase orders for the acquisition of materials and performs related administrative tasks. This position should be and remain familiar with all MCCA purchasing and procurement concepts, practices, and procedures.
Asset Management: Obtain and review competitive bids, quotes, and proposals from vendors and contractors; discuss evaluations, and review with requesters and subject matter experts. Assist with purchasing and managing MCCA assets as assigned. Responsible for product support and warranties, leasing, maintenance, and software contracts, as well as hardware purchases, and license information. Maintain contract data. Support all purchase requisitions. Maintain appropriate levels of consumables. Support all departments and Finance's payables team with the building of the new fiscal year standing orders. Provide pricing quotes for items and prepare orders with suppliers. Create purchase orders and be responsible for all aspects of purchase until order is received and inspected as well as being responsible for establishing and managing open and past due orders. In consultation with the Director of Purchasing and other Authority partners, establish and track supplier diversity benchmarks and other performance data for internal and external reporting purposes, including preparing and updating internal guidelines and procedural documentation necessary to implement a robust supplier diversity program at the Authority. Ensure line items of the purchase order align with the packing slip and the quality of the materials received are satisfactory. Responsible for shipping defective equipment back to the vendor and arranging replacement. Research products and equipment; prepare product/equipment specifications. Research websites/contact vendors to gather technical information and prices on supplies and equipment. Update the inventory listing of property on all new deliveries. Assists with the decommissioning of MCCA assets through methods of auction/sale, donation, state surplus, recycled/scrap, or trade-in. Asset Budget/Documentation
Assists Purchasing team with preparing purchases. Assist with drafting, revising, and circulating purchase and procurement guidance. Assist with issuing asset management SOP's, rules, and procedures. Vendor Relationships
Establish and maintain vendor relationships per state procurement rules. Negotiate with vendors for the best price over contracted services and purchases. Coordinate with selected vendors on supply and delivery of purchased items. EOL-End of life management
Responsible for all surplus inventories including recording all End of Life (EOL) inventories and disposal. Responsible for decommissioning assets and oversee surplus removal as needed. Identify future opportunities for savings. EDUCATION/ EXPERIENCE : Bachelor of Science with a minimum of two to three years of significant work experience working in a high volume fast paced office environment with high degree of responsibility.
Experience with software licensing and volume purchasing agreements for the major enterprise system software suppliers (e.g., IBM, HP, Microsoft) Experience in creating, using, and managing spreadsheets in Microsoft Excel and PowerPoint. Experience in presenting technology recommendations from a business perspective. Experience in planning and carrying out software license audits & reconcilements. Preferred that the applicant has M.G.L. Chapter 30B public procurement experience or knowledge and/or coursework experience or degree around procurement or supply management.
WORK SCHEDULE : This position requires standard office hours which may require the ability to work a flexible schedule. Travel to other MCCA facilities may be required.
DRESS CODE : Business formal. The expectation is to project the dignity and decorum expected by the public, including appropriate dress and good grooming.
EQUAL EMPLOYMENT OPPORTUNITY (EEO) STATEMENT:
The Massachusetts Convention Center Authority (MCCA) is proud to be an equal opportunity employer. We welcome qualified applicants of all backgrounds and do not discriminate based on race, color, religion, sex, national origin, ancestry, age, disability, sexual orientation, gender identity or expression, military or veteran status, genetic information, or any other legally protected categories.
If you require a reasonable accommodation during the application or interview process, please contact our Human Resources team.